1. Qualifications/Responsibilities/Privileges

1.1 Board Policy 2015 and Education Code Section 72023.5 provide for the inclusion of one or more students who are enrolled in five semester units (8 quarter units) and are in good academic standing throughout the term of office. In accordance with Board Policy, two student trustees, one from each college, shall be non‑voting members of the Board of Trustees with the right to make and second motions and receive compensation, as determined by the Board, for attendance at Board meetings. Neither Student Trustee may hold any other position in either student government during his/her term of office, except as ex-officio student trustee.

1.2 The Student Trustee shall be limited to two consecutive one‑year terms of office. In the event that a Student Trustee is appointed to complete another student’s term due to a vacancy, the appointment shall not count toward the two‑year limit if the appointment occurs on or after the start of the Winter Quarter.

1.3 Throughout the term of office (1^st week of June through the last week of May of the succeeding academic year) the Student Trustee shall:

• Maintain at least a 2.0 GPA throughout their term of office

• Be currently enrolled in a minimum of 8 units at the college for which they represent, except during the summer term

• Attend all public board meetings

• Attend Student Government meetings at least once a month but recommended twice a month

• Communicate on a regular basis with the College President and Chancellor

• Represent the Board of Trustees at meetings and social events outside of regular Board meetings (whenever possible)

The Student Trustee may not hold any other position in student government during his/her term of office.

1.4 The Student Trustee’s privileges are as follows:

• Casting an advisory vote

• The right to make and second motions

• Receive compensation as determined by elected Trustees

2. Applications

2.1 Applications for candidacy for the position of Student Trustee shall be available beginning the first week of the spring quarter. Applications will be available at the Activities Office at both colleges. Every effort should be made to ensure that the candidacy pool reflects the gender, ethnic, racial and other diversity of the campus.

2.2 The application shall include space for the entry of the applicant's name, address, telephone number, cumulative grade point average, student identification number, number of units completed, and number of units in which the applicant is currently enrolled. In addition, the application shall require the student to state the reason he or she wishes to be selected as the Student Trustee and the way in which the candidate believes he or she will be able to contribute to the deliberations of the Board of Trustees. The application may also require any other information so long as it is reasonably related to the task of selecting a highly qualified candidate for the position of Student Trustee.

2.3 Each student who is interested in the position shall file a fully completed application for the position no later than one week prior to the posted election date. The application shall be filed at the Activities Office of the respective college. Applications shall be checked for eligibility by the Director of Student Activities at each campus to ensure eligibility requirements are met.

3. Election Process/Procedures

3.1 Rules and regulations for conducting the Student Body Elections at each respective campus shall be used for election of the Student Trustee.

3.2 The district shall provide reimbursement per eligible candidate in accordance with each colleges’ ASB election code for the purpose of campaigning, to ensure that the candidate pool is representative of all socioeconomic levels. This will be on a reimbursement basis, not to exceed $200 per candidate, based on verified receipts for goods or services purchased.

3.3 The campus official making reimbursement decisions shall be guided by the financial need of the applicant and whether the campaign activities for which reimbursement is sought conformed to the applicable campus election code, but shall not consider the political views of the student requesting reimbursement.

4. Advertising

4.1 The election committee of each respective campus shall advertise the announcement in campus publications beginning the 1^st day of Spring Quarter. In addition, the committee shall consider dissemination of its announcement in the following ways:

• The posting of appropriate notices at places on each campus commonly frequented by students;

• The distribution of appropriate memoranda or bulletins to faculty members and student clubs with the request that they inform students of the selection committee's announcement;

• The broadcast of appropriate announcements over the De Anza Television and the Foothill Radio stations.

5. Recall by Trustees’ own student government

The student member may be recalled in an election conducted in the same manner as the election to office. An election will be called upon presentation to the Chancellor of a petition signed by at least 10% of the students enrolled at the time of filing the petition. No recall election will be held if the petition is received within 30 calendar days of a regularly scheduled election for student member.

6. Removal due to ineligibility:

Student trustees are subject to removal upon 10 days written notice from the Chancellor's office if any or all of the following exist:

a) Failure to maintain unit enrollment requirements, per Education Code section 72023.5(a) and Board Policy 2015.

b) Failure to maintain minimum standards of scholarship, per Education Code section 72023.5(a) and Board Policy 2015.

c) The Chancellor and/or Designee will conduct quarterly audits of the Student Trustee status to insure compliance with the Education code section cited above.

Such action shall be subject to ASB ratification at the next regularly scheduled meeting.

7. Vacancies

The office shall become vacant if the student member becomes ineligible for the office, resigns, is recalled, or dies. If the seat of a student member becomes vacant during his/her term, the governing board may authorize the officers of student body associations established pursuant to Education Code Section 76060 at each community college in the District to appoint a student to serve the remainder of the term in accordance with procedures established by the governing board. The vacancy created shall be filled by an ASB nominee, in accordance with a process provided for in the associated student body constitution and bylaws for the filing of vacant appointed positions, in consultation with the chancellor.

See Board Policy 2015 Student Members

Revised 3/17/97, 4/22/02, 4/21/03

Endorsed by Chancellor’s Advisory Council 4/29/05

Revised 4/30/07, 7/15/08

Revised by Chancellor’s executive staff 4/28/09

Revised and renumbered 10/18/13 (formerly AP 9110.1)

Revised 03/20/15

When the Board determines to fill the vacancy by appointment, the Chancellor shall assure that there is ample publicity to and information for prospective candidates. Publicity shall include posting in three public places in the District and publication in a newspaper of general circulation.

The posted notice of vacancy shall include directions regarding applications or nominations of legally qualified candidates. Persons applying or nominated must meet the qualifications required by law for members of the Board.

Persons applying for appointment to the Board shall receive a letter from the Chancellor containing application instructions and information about the District and the Board.

The Board shall request personal interviews with candidates. Interviews will be conducted in a public hearing scheduled for that purpose.

Each Board member will review all application letters and resumes with final selection made by a majority vote of the Board members at a public meeting called for that purpose.

Whenever a provisional appointment is made, the Board shall, within 10 days of the provisional appointment, post notices of both the actual vacancy or the filing of a deferred resignation and the provisional appointment in three public places in the District. It shall also publish a notice in a newspaper of general circulation.

The notice shall state the fact of the vacancy or resignation and the date of the occurrence of the vacancy or the date of the filing of, and the effective date of, the resignation. It shall also contain the full name of the provisional appointee to the Board, the date of appointment, and a statement that unless a petition calling for a special election, containing a sufficient number of signatures, is filed in the office of county superintendent of schools within 30 days of the date of the provisional appointment, it shall become an effective appointment.

A provisional appointment confers all powers and duties of a governing board member upon the appointee immediately following his or her appointment.

A person appointed to fill a vacancy shall hold office only until the next regularly scheduled election for governing board members. An election shall be held to fill the vacancy for the remainder of the unexpired term. A person elected at an election to fill the vacancy shall hold office for the remainder of the term in which the vacancy occurs or will occur.

See Board Policy 2110 Vacancies on the Board

Approved by Chancellor’s Advisory Council 10/18/13

Whenever a special meeting of the governing board is called, the Chancellor shall cause the call and notice to be posted at least 24 hours prior to the meeting in a location freely accessible to the public. The Chancellor shall also ensure that the following notices of the meeting are delivered either personally or by other means:

• Written notice to each member of the governing board, including student trustees.
• Written notice to each local newspaper of general circulation, and each radio or television station that has previously requested in writing to be provided notice of special meetings.

The written notice must be received at least 24 hours before the time of the meeting as set out in the notice. The notice shall specify the time and place of the special meeting and the business to be transacted or discussed. The notice may be waived by members of the governing board in writing either prior to or at the time of the meeting.

Whenever an emergency meeting of the Governing Board is called, the Chancellor shall cause notice to be provided by telephone at least one hour prior to the meeting to each local newspaper of general circulation and each radio or television station that has requested notice of special meetings. If telephone services are not functioning, the Chancellor shall provide the newspapers, radio stations and television stations with information regarding the purpose of the meeting and any action taken at the meeting as soon after the meeting as possible

See Board Policy 2320 Special and Emergency Meetings

Approved by Chancellor’s Advisory Council 10/18/13

The Board of Trustees may use teleconferencing for the benefit of the public and the Board in connection with any meeting. If the Board elects to use teleconferencing, the Board must comply with all of the following:

• At least a quorum of Board members must participate from locations within the District boundaries, except as provided by law;
• The Board will identify all teleconference sites on the agenda;
• The Board will post the agenda at all teleconference sites;
• The agenda must provide an opportunity for members of the public to address the Board directly at each teleconference site;
• The Board members must vote by roll call; and
• The Board must conduct the teleconferenced meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the Board.

Meetings During States of Emergency
The Board may use teleconferencing without complying with the requirements above in either of the following circumstances:

• The Board holds a meeting during a proclaimed state of emergency or local emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees
  or
• The Board holds a meeting during a proclaimed state of emergency or local emergency and has determined, by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

If a state of emergency or local emergency remains active, in order to continue to teleconference without complying with the location requirement described above, the Board must, not later than 45 days after teleconferencing for the first time pursuant to the above circumstances, and every 45 days thereafter, make the following findings by majority vote:

• The Board has reconsidered the circumstances of the state of emergency or local emergency, and
• The state of emergency or local emergency continues to directly impact the ability of the members to meet safely in person.
  

When conducting a teleconference meeting pursuant to this section, the Board may elect to use a two-way telephonic service without a live webcasting of the meeting.

Requirements for Individual Board Members Participating Remotely

The Board can use teleconferencing without posting agendas at all teleconference locations provided at least a quorum of the Board members participates in person at a single physical location within the boundaries of the District, and that location is identified on the agenda. Additionally, the Board must provide a two-way audiovisual platform or a two-way telephonic service and a live webcasting of the meeting as a means by which the public may remotely hear and visually observe the meeting and remotely address the Board.

A member of the Board must only participate in a meeting remotely if either:

• The member notifies the Board of the member’s need to participate remotely for just cause. “Just cause” means a childcare or caregiving need, a contagious illness, a physical or mental disability, immunocompromised child or family member, physical or family medical emergency, military service or travel on District business or for another state or local agency.
  or
• The Board takes action to allow the member to participate remotely.

The member must participate through both audio and visual technology.

A member may not participate remotely under the “just cause” provisions in more than:

• two meetings per calendar year, if the Board regularly meets once per month or less;
• five meetings per calendar year, if the Board regularly meets twice per month;
  or
• seven meetings per calendar year, if the Board regularly meets three or more times per month.

These teleconferencing requirements do not apply when a member with a disability participates remotely as a reasonable accommodation. A board member with a disability who participates remotely as a reasonable accommodation must (1) participate through both audio and visual technology, unless the member’s physical condition related to their disability results in a need to participate off camera and (2) disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member and the general nature of the member’s relationship with any of those individuals. Remote participation under this paragraph shall be treated as in-person attendance at the physical meeting location for all purposes.

The meeting minutes must list any member who participates in a teleconference meeting from a remote location and the specific provision of law that the member relied upon to permit their participation by teleconferencing.

Public Access Requirements When Board Is Teleconferencing Under Amended Teleconference Rules

The Board must provide at least one of the following as a means by which the public may remotely hear and visually observe the teleconferenced meeting, and remotely address the legislative body:

• a two-way audiovisual platform; or
• a two-way telephonic service and a live webcasting of the meeting.
  

In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the Board must also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda must identify and include an opportunity for all persons to attend by a call-in option, or an internet-based service option.

In the event of a disruption that prevents the Board from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the District’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the Board must take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored.

The Board must not require the public to submit comments in advance of the meeting and must provide an opportunity for the public to address the Board and offer comment in real time. An individual desiring to provide public comment through the use of an internet website, or other online platform not under the control of the Board that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate.

If the Board provides a timed public comment period for each agenda item, it must not close the public comment period for the agenda item, or the opportunity to register to provide public comment until that timed public comment period has elapsed. If the Board does not provide a timed public comment period, but takes public comment separately on each agenda item, it must allow a reasonable amount of time per agenda item to allow members of the public the opportunity to provide public comment, including time for members of the public to register or otherwise be recognized for the purpose of providing public comment. If the Board provides a timed general public comment period that does not correspond to a specific agenda item, it must not close the public comment period or the opportunity to register until the timed general public comment period has elapsed.

Approved 10/24/25

Revised 5/22/26

The Chancellor, in consultation with the Board President, shall direct the compilation of each Board of Trustees meeting agenda. Items to be considered for inclusion on the agenda may be submitted to the Chancellor through the vice chancellors and college presidents for Chancellor’s Cabinet review. In accordance with board policy, members of the public may request that a matter within the jurisdiction of the board be placed on the agenda of a regular meeting.

Each meeting agenda shall set forth the location and time of the meeting and shall briefly describe each business item to be transacted or discussed, including items to be discussed in closed session. The agenda shall provide members of the public the opportunity to address the Board on any agenda item before or during the Board’s consideration of the item. Each regular meeting agenda shall also provide members of the public an opportunity to comment on matters not on the agenda, but within the subject matter jurisdiction of the Board.

In order to promote efficient meetings, the Board may act upon more than one item by a single vote through the use of a consent agenda. Consent items shall be items of a routine nature or items for which no Board discussion is anticipated and for which the Chancellor recommends approval. In accordance with law, the public has a right to comment on any consent item. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

At least 72 hours prior to each regular meeting and 24 hours prior to a special meeting, the meeting agenda shall be posted in a location freely accessible to members of the public and on the internet at the following link: http://www.boarddocs.com/ca/fhda/Board.nsf/Public. Upon request to the Chancellor’s Office, agendas and supporting documents shall be distributed via website link to members of the public. The agenda and documents in the agenda packet shall be made available in appropriate alternate formats to persons with a disability upon request. A request for mailed copies of agendas or agenda packets may be made in writing to the Chancellor’s Office. The request will be valid for the calendar year in which it is filed and must be renewed following January 1 of each year. The governing board may establish a reasonable fee for mailing the agenda or agenda packet.

See Board Policy 2310 Regular Meetings of the Board

See Board Policy 2320 Special and Emergency Meetings

See Administrative Procedure 2320 Special and Emergency Meetings

See Board Policy 2340 Board Meeting Agendas

See Board Policy 2345 Participation at Board Meetings

See Board Policy 2350 Speakers at Board Meetings

See Board Policy 2355 Decorum at Board Meetings

See Board Policy 2360 Minutes

See Board Policy 2365 Recording

See Administrative Procedure 2365 Recording

See Board Policy 3300 Public Records

See Administrative Procedure 3300 Public Records

Approved 10/18/13

Revised 5/22/26

Audio recordings of governing board meetings made by the District are maintained in the Chancellor’s Office for at least 30 days following the recording. After 30 calendar days, the recordings may be destroyed. The recordings shall be made available to the public and news media in accordance with the California Public Records Act, Government Code Sections 7920.000 et seq.. Copies of recordings may be obtained through Chancellor’s Office upon written request and payment of a fee covering the direct costs of duplication.

See Board Policy 2310 Regular Meetings of the Board

See Board Policy 2320 Special and Emergency Meetings

See Administrative Procedure 2320 Special and Emergency Meetings

See Board Policy 2340 Board Meeting Agendas

See Board Policy 2345 Public Participation at Board Meetings

See Board Policy 2350 Speakers at Board Meetings

See Board Policy 2355 Decorum at Board Meetings

See Board Policy 2360 Minutes

See Board Policy 2365 Recording

See Board Policy 3300 Public Records

See Administrative Procedure 3300 Public Records

Approved 10/18/13

Revised 5/22/26

Rationale for Updates to Board Policies and Administrative Procedures

Board Policies and Administrative Procedures are proposed, revised, or edited to comply with changes for a variety of reasons including changes to state and federal laws and regulations, updates from CCLC, ASCCC resolutions, or to reflect current or best practices from councils, committees or bargaining units across the District. A regular review of policies and procedures is required to:

• Ensure the district is complying with the most current laws, regulations and/or accreditation standards
• Articulate a new or updated policy or procedure that has districtwide application

In determining the need for a new policy or procedure, or an update to an existing one, the following questions are considered:

1. Must this issue be addressed to ensure compliance with applicable laws, regulations, or accreditation standards?
2. Would the inclusion or update of the BP or AP contribute to greater effectiveness in fulfilling the mission of the District?
3. Does the policy or procedure have districtwide application, with an anticipated longevity as to not require frequent updates?
   ​​​​

If the proposed new or updated policy or procedure does not meet the above criteria, it may be best addressed in operational manuals, division or departmental guidelines, or other local, campus or district communications.

Process for Updates to BPs and APs

It is important to follow a systematic shared governance review process for policy and procedure revisions to ensure accuracy and broad institutional dialogue as the basis for inclusion of stakeholder input and efforts at building consensus. The revision process assumes appropriate review and discussion by designated groups and departments across the District whose work is affected by changes to policies and procedures. These groups may include the academic senates, the classified senates, the associated students, the employee bargaining units, and the appropriate councils and committees whose purpose and function determine their participation given the particular issues under discussion.

It is equally important to follow a succinct and time-sensitive review process to meet legal and regulatory mandates and accreditation standards, ensure consistent and appropriate operations across the District, and reduce workload inefficiencies. All involved stakeholders in the policy and procedure review process are asked to prioritize requested BP and AP reviews, and immediately communicate and provide a plan to address any anticipated barriers that may hinder timely review.

Technical revisions (e.g. changes to legal references, website links, and titles) to BPs and APs are not subject to the review process and shall be sent directly to the chancellor for implementation. Technical revisions will be shared with the Chancellor’s Advisory Council for information.

1) Initiating the creation of a new BP/AP or updating an existing one

a) External Initiation

The District subscribes to the Community College League of California’s Policy and Procedure Service. The service provides legally vetted board policy and administrative procedure templates that comply with state and federal statutes and regulations as well as accreditation standards. The language and numbering of the district’s policies and procedures mirrors the CCLC templates to the greatest extent possible to ensure legal compliance and minimize tracking and legal vetting of policies and procedures unique to the district.

Upon receipt of biannual updates from the CCLC, the Chancellor will bring recommended new and revised policies and procedures to the Chancellor’s Executive Team for review. The Executive Leadership Team will consider which updates require action, and assign each to the appropriate Executive Leadership Team member(s) for further action. The Chancellor will share the list of assigned Board Policies and Administrative Procedures and the designated Executive Leadership Team member with the members of CAC.

b) Internal initiation by employee or constituent groups

A member of the Chancellor's Executive Leadership Team may initiate the process to update or create a policy or procedure should it fall in the purview of their organizational area, and follow the process described in the next section. Members of any constituent group may also submit a request to create a new policy or procedure or revise a current policy or procedure through their representative on the Chancellor’s Advisory Council, who will then submit a request to the Chancellor. Rationale and justification for the change meeting the criteria for inclusion (see above under the section on “Rationale”) needs to be specified with the request, along with proposed draft language for the policy or procedure. The Chancellor’s Office will bring the requested update to the Chancellor’s Executive Leadership Team for initial review and assignment to the appropriate Executive Leadership team member to sponsor through the shared governance process.

2) Preparing and tasking the review of the draft BPs/APs

The Executive Leadership Team member assigned to review a particular policy or procedure will prepare a draft based on CCLC guidance and/or language proposed in the internal request. New BPs and APs will be assigned an appropriate number that corresponds with the numbering system used by the CCLC in consultation with the Chancellor’s Office. Drafts of changes to existing policies and procedures will bold and underline all newly proposed language, clearly indicating in the draft what is legally required versus recommended. Language that is to be eliminated from existing policies and procedures will be represented by strikethrough. The Chancellor's Office will assist, if needed, with preparation of the revisisions into the district's standard policy and procedure format. The drafts will be distributed for review to constituent representatives as appropriate.

The Executive Leadership Team shall task the appropriate shared governance body with the initial review of the new or revised BP/AP as follows:

a) If any part of the BP/AP involves an academic and professional matter, commonly referred to as “the 10+1,” then the Academic and Professional Matters committee (APM) will be tasked with the initial review.

b) If the BP/AP does not explicitly reference an academic and professional matter, then the BP/AP will be tasked to the Chancellor’s Advisory Council (CAC) or directly to one of the established CAC Subcommittees: The District Budget Advisory Committee (DBAC), The District Diversity and Equity Advisory Committee (DDEAC), The Energy and Sustainability Advisory Committee (ESAC), The Educational Technology Advisory Committee (ETAC), The Human Resources Advisory Committee (HRAC), or the Police Chief's Advisory Committee (PCAC).

c) If any part of the proposed change could involve a collective bargaining issue, the recommendation will be referred to the appropriate employee bargaining unit(s), with a notification to the collective bargaining representative(s) and the designated governance council/committee chair to reach an agreement as to the process and timeline for review and/or negotiation, if requested by the bargaining unit(s). It is expected that collective bargaining units identify areas of concerns and points of interest for possible negotiation to be addressed within an appropriate and mutually agreed upon timeframe so the review and approval process can be concluded in a reasonable period of time.

d) If the new/revised BP/AP is in response to an emergency or crisis-situation, the Chancellor or designee may take appropriate action to address the most immediate needs of the situation. The Chancellor or designee will consult with affected stakeholders whenever possible and will follow up once the crisis of emergency has passed to bring the policy and/or procedure through the governance process outlined in this procedure.

3) The draft review

a) APM Review – only applicable for BPs and APs involving academic and professional matters

First reading: The district academic senate president (co-chair of APM) will present the proposed new or revised BP/AP to the committee for an initial discussion. If deemed necessary, and agreed upon at APM, a temporary workgroup shall be convened to work on revising the draft. APM will agree on the desired membership, leadership and appointment process of the temporary workgroup, and establish target deadlines for returning to APM with a completed draft. Upon completion of the draft by the workgroup, or if APM does not deem a workgroup necessary, APM will task the college academic senate presidents and relevant administrative leads at the colleges with review of the draft BP/AP. Any comments received from the senates or administrative teams will be provided to the district academic senate president by an agreed-upon deadline.

Second reading: The district academic senate president will incorporate any requested edits into a revised draft for a second reading at APM. Should recommendations and feedback received be substantial, the policy or procedure may be returned for an additional reading. Approval will be sought by the committee based on guidelines established in board policy for primary reliance on academic senates versus mutual agreement on academic and professional matters. Once approved, the Chancellor will share the BP/AP with CAC.

b) CAC Subcommittee Review – for BPs and APs that fall within subcommittee purview and do not involve academic and professional matters

First reading: The designated committee chair will bring the proposed new or revised BP or AP to the subcommittee for review of the draft BP or AP. Subcommittee members are responsible for seeking out the input and guidance of their respective constituent groups and prior to consenting to approval of the draft BP/AP. Feedback should be shared timely with the committee chair. Subcommittee members should strive to provide feedback that is specific and actionable, proposing draft language when appropriate.

Second reading: The committee chair will incorporate recommendations into the draft BP/AP for a second (or final) read, and then present the committee’s recommendation to the Chancellor for review at CAC.

c) CAC Review – for BPs and APs that do not involve academic and professional matters

First reading: The chancellor will present the proposed new or revised BP/AP to the CAC for an initial discussion. If the draft BP/AP has been forwarded to CAC from a subcommittee, the committee chair will present the recommendation. If the draft BP/AP has come directly to CAC and the group deems it necessary, a temporary workgroup shall be convened to work on revising the draft. The members will agree on the desired membership, leadership and appointment process of the temporary workgroup and establish target deadlines for returning to CAC with a completed draft. The chancellor shall consult appropriate constituent group leaders, if applicable, if additional constituent representatives are requested to be appointed to the temporary workgroup. Upon completion of the draft by the workgroup, or if CAC does not deem a workgroup necessary, or if the draft BP/AP has already been approved at a CAC subcommittee, the council members will be tasked with distributing the BP/AP to their constituent groups for review and comment. Recommendations from the subcommittee should be given strong consideration. Chancellor's Advisory Council members should strive to provide feedback that is specific and actionable, proposing draft language when appropriate. Any comments received by council members will be provided to the chancellor at least five days prior to the next scheduled council meeting.

Second reading: The chancellor will incorporate constituent group recommendations into the proposal for a second reading. After constituency consultation and collegial review at this meeting, the Chancellor’s Advisory Council will make a recommendation to the chancellor. Should recommendations and feedback received be substantial, the policy or procedure may be returned for an additional reading.

4) Implementation

New and revised APs involving academic and professional matters (see process for APM Review above) shall be *effective after approval by APM and review by CAC. All other new and revised AP’s shall be effective upon approval by CAC (see process for CAC Review above).

*All approved BPs and APs are considered effective pending legal review should the Chancellor request that to occur. If legal review identifies any substantive recommendations from legal review, then the BPs and APs should be taken back to APM or CAC for consideration of these recommendations.

New and revised board policies shall not be operable until approved by the Board of Trustees.

Once effective, the Chancellor shall be responsible for ensuring the newly approved BPs and APs are made public, and directing the appropriate organizational area(s) in the district to comply with implementation of these policies.

See Board Policy 2410 Policy and Administrative Procedure

Approved by the Chancellor’s Advisory Council 10/18/13

Revised 1/27/17

Revised 5/24/24

The Chancellor may delegate any powers and duties entrusted to him/her/them by the Board of Trustees (including the administration of colleges and centers) but will be specifically responsible to the Board for the execution of such delegated powers and duties.

The Chancellor shall be responsible for reasonable interpretation of board policy. In situations where there is no board policy direction, the Chancellor shall have the power to act, but such decisions shall be subject to review by the Board. It is the duty of the Chancellor to inform the Board of such action and to recommend written board policy if one is required.

The Chancellor is expected to perform the duties contained in the Chancellor’s job description and fulfill other responsibilities as may be determined in annual goal-setting or evaluation sessions.

The Chancellor shall ensure that all relevant laws and regulations are complied with, and that required reports are submitted in timely fashion.

The Chancellor delegates full responsibility and authority to the College Presidents to implement and administer delegated policies without interference and holds College Presidents accountable for the operation of the Colleges.

See Board Policy 2430 Delegation of Authority to Chancellor

Approved by Chancellor’s Advisory Council 3/21/25

The Board shall evaluate the Chancellor annually using the mutually agreed upon process described in the Chancellor’s contract. The evaluation shall assess the Chancellor’s performance based on Board policy, the Chancellor’s job description, and the performance goals and objectives developed annually between the Chancellor and Board.

See Board Policy 2435 Evaluation of Chancellor

Approved by Chancellor’s Advisory Council 10/18/13

Incompatible Activities (Government Code Sections 1126 and 1099)
Board members and employees shall not engage in any employment or activity that is inconsistent with, incompatible with, in conflict with or inimical to the Board member’s duties as an officer of the District. A Board member shall not simultaneously hold two public offices that are incompatible. When two offices are incompatible, a Board member shall be deemed to have forfeited the first office upon acceding to the second.

Financial Interest (Government Code Sections 1090 et seq.)
Board members and employees shall not be financially interested in any contract made by the Board or in any contract they make in their capacity as members of the Board or as employees.

A Board member shall not be considered to be financially interested in a contract if his/her/their interest meets the definitions contained in applicable law (Government Code Section 1091.5).

A Board member shall not be deemed to be financially interested in a contract if he/she/they has only a remote interest in the contract and if the remote interest is disclosed during a Board meeting and noted in the official board minutes. The affected Board member shall not vote or debate on the matter or attempt to influence any other member of the Board to enter into the contract. Remote interests are specified in Government Code Section 1091 subdivision (b); they include, but are not limited to, the interest of a parent in the earnings of his/her/their minor child.

No Employment Allowed (Education Code Section 72103 subdivision (b))
An employee of the District may not be sworn in as an elected or appointed member of the Governing Board unless and until he/she/they resigns as an employee. If the employee does not resign, the employment will automatically terminate upon being sworn into office. This provision does not apply to an individual who is usually employed in an occupation other than teaching and who also is, at the time or election to the Board, employed part time by the District to teach no more than one course per semester or quarter in the subject matter of that individual’s occupation. (Education Code Section 72103 subdivision (b)).

Outside Employment

An employee shall not engage in any outside employment or self-employment, activity, or enterprise which is inconsistent, incompatible, or in conflict with or inimical to his/her/their District duties, functions, responsibilities, or that of the department in which they are employed by the District.

Financial Interest in a Decision (Government Code Sections 87100 et seq.)
If a Board member or employee determines that he/she/they has a financial interest in a decision, as described in Government Code Section 87103, this determination shall be disclosed and made part of the Board’s official minutes. In the case of an employee, this announcement shall be made in writing and submitted to the Board. A Board member, upon identifying a conflict of interest, or a potential conflict of interest, shall do all of the following prior to consideration of the matter.

• Publicly identify the financial interest in detail sufficient to be understood by the public;
• Recuse himself/herself/themself from discussing and voting on the matter;
• Leave the room until after the discussion, vote, and any other disposition of the matter is concluded unless the matter is placed on the agenda reserved for uncontested matters. A Board member may, however, discuss the issue during the time the general public speaks on the issue.

Statements of Economic Interests (Government Code Sections 87200 et seq.)
Board members shall file statements of economic interests. Statements of economic interests shall include disclosure of any arrangement for prospective employment to the extent required by law.

Gifts (Government Code Section 89503)
Board members and any employees who manage public investments shall not accept from any single source in any calendar year any gifts in excess of the prevailing gift limitation specified in law.

Designated employees shall not accept from any single source in any calendar year any gifts in excess of the prevailing gift limitation specified in law if the employee would be required to report the receipt of income or gifts from that source on his/her/their statement of economic interests.

The above limitations on gifts do not apply to wedding gifts and gifts exchanged between individuals on birthdays, holidays and other similar occasions, provided that the gifts exchanged are not substantially disproportionate in value.

Gifts of travel and related lodging and subsistence shall be subject to the above limitations except as described in Government Code Section 89506.

A gift of travel does not include travel provided by the District for Board members and designated employees.

Board members and any employees who manage public investments shall not accept any honorarium, which is defined as any payment made in consideration for any speech given, article published, or attendance at any public or private gathering (Government Code Sections 89501 and 89502).

Designated employees shall not accept any honorarium that is defined as any payment made in consideration for any speech given, article published, or attendance at any public or private gathering, if the employee would be required to report the receipt of income or gifts from that source on his/her/their statement of economic interests. The term “honorarium” does not include:

• Earned income for personal services customarily provided in connection with a bona fide business, trade, or profession unless the sole or predominant activity of the business, trade or profession is making speeches.
• Any honorarium that is not used and, within 30 days after receipt, is either returned to the donor or delivered to the District for donation into the general fund without being claimed as a deduction for income tax purposes.

Representation (Government Code Section 87406.3)
Elected officials and the Chancellor shall not, for a period of one-year after leaving their position, act as an agent or attorney for, or otherwise represent for compensation, any person appearing before that local government agency.

Contracts Supported by Federal Funds (2 Code of Federal Regulations Part 200.318 subdivision (c)(1))
No employee, Board member, or agent of the District may participate in the selection, award, or administration of a contract supported by a federal award if he/she/they has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, Board member, or agent, any member of his/her/their immediate family, his/her/their partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The Board members, employees, and agents of the District may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Disciplinary action will be taken for violations of such standards by Board members, employees, or agents of the District.

Board Policy 2200 Board Philosophy, Mission and Roles and Responsibilities

See Board Policy 2710 Conflict of Interest
See Board Policy 2712 Conflict of Interest Code

See Board Policy 2715 Code of Ethics/Standards of Practice

See Board Policy 2716 Political Activity

See Board Policy 2717 Personal Use of District Resources

Approved 1/17/14

Revised 5/22/26

From time to time, the district receives tickets or passes to community facilities, events, shows, or performances for an entertainment, amusement, recreational or similar purpose. The District will distribute these tickets or passes when attendance at the event will further the District’s mission or will significantly contribute to the professional development of an employee or a member of the Board of Trustees.

The District will distribute the ticket or pass to the person who will benefit most directly or whose regular role in the District most directly relates to the facility, event, show or performance. If more than one person would benefit equally or their role relates equally to the facility, event, show, or performance, the District will select one person to receive the ticket or pass by lot or rotation. The person receiving a ticket or pass pursuant to this procedure may not transfer the ticket or pass to any other person.

When the District provides a ticket or pass to an official of the District, the ticket or pass is not subject to the provisions of the district’s conflict of interest procedure, so long as the official treats the ticket or pass as income consistent with applicable state and federal income tax laws and the District reports the distribution of the ticket or pass as income to the official and on its website as set forth below.

For each ticket or pass distributed, including those which the recipient treats the ticket or pass as income consistent with applicable state and federal income tax laws according to the paragraph above, the District will complete the California Fair Political Practices Commission (FPPC) Form 802. The District will post these completed forms on its website.

See Administrative Procedure 2710 Conflict of Interest

Approved by Chancellor’s Advisory Council 1/28/11
Revised 10/18/13

The number of days that define an academic year is traditionally 175 days of instruction and evaluation.

The District’s colleges and offices of the District shall be closed on the following holidays:

• New Year’s Day (January 1)
• Dr. Martin Luther King, Jr. Day (third Monday in January)
• Lincoln Day (February 12)
• Washington Day (third Monday in February)
• Memorial Day (last Monday in May)
• Juneteenth (June 19)
• Independence Day (July 4)
• Labor Day (first Monday in September)
• Veterans Day (November 11)
• Thanksgiving Day (date proclaimed by US President)
• Christmas Day (December 25)

Other Holidays – The Board of Trustees may declare other days to be holidays and close the colleges and offices when good reason exists. The Human Resources office maintains and publishes the officially approved and current Academic Calendar and Holiday Calendar at the following web page: https://hr.fhda.edu/_forms.html

See Board Policy 4010 Academic Calendar

See Administrative Procedure AP 7342 Holidays

Approved 12/5/25

1. Initiation, review, approval, and evaluation processes and related criteria

Faculty are responsible to initiate and revise curriculum. At each college, the Academic Senate has established the Curriculum Committee, which maintains process and related criteria as well as facilitates the review and approval of curriculum.

2. Designated responsibility and authority for initiation, review, and approval of courses and programs

a. Each campus will provide and maintain curriculum development - The Office of the Chief Instruction Officer (CIO) at each college reviews the faculty recommendations for accuracy and compliance and mediates revisions, if necessary. Faculty recommendations regarding curriculum will be forwarded to the Board of Trustees (BOT) in a timely manner. The BOT will adhere to current regulations and guidelines for curriculum. All curriculum recommendations requiring BOT approval will be reviewed and approved by the BOT at regular meetings.

b. Academic Senate –Through each college’s curriculum committee, the respective Academic Senate will establish processes for curriculum development and review and ensure compliance with federal and state regulations, California Education Code, and guidelines published by the State Chancellor’s Office in the most recent edition of the Program and Course Approval Handbook (PCAH). The Academic Senate will ensure that training opportunities for faculty are provided.

c. Faculty – Faculty are responsible for the development, review, and revision of course and program curriculum at each college. This is an area of primary reliance.

d. Departments – Departments at each college review curriculum on a regular basis as required including, updating and revising existing curriculum and recommending new courses and/or programs through established course and program creation processes. Career technical education programs will utilize job-market data and other related information for development and revision of curriculum.

e. Curriculum Committee–The Curriculum Committee structure is established by the Academic Senate. Voting members are elected or assigned by the Academic Senate (e.g. articulation officer, librarian).

f. Articulation Officer – The articulation officer consults with faculty in review of new and revised courses and assists with articulation and transfer requirements.

g. The Office of the Chief Instruction Officer – College administrators are responsible to facilitate the processes established for curriculum development and revision as established by each college’s Academic Senate and are accountable for moving the recommendations of faculty to the BOT for review and approval. The office of the CIO is responsible for making sure that the requested curriculum change/addition is fiscally sound and can be offered and/or successfully implemented (e.g. pre-requisite implementation or courses/programs that require regional/state approvals).

3. Procedural Timelines

Each college curriculum committee will establish timelines for the processing of curriculum, including considerations for transfer-related submission timelines. These timelines will be published.

4. Publication of changes and maintenance of records

Each college will ensure that curriculum changes are published in the college catalog, and the office of the CIO will ensure that the curriculum records are maintained and accessible.

5. Use of a range of delivery systems and modes of instruction

The curriculum committee will ensure that college curriculum meets standards for the proposed modes of instruction, including online learning (e.g. face-to-face, hybrid).

6. Certification

The District shall provide annual certification to the California Community Colleges Chancellor’s Office pertaining to the approval of credit courses and credit programs as required under Title 5, Sections 55100 and 55130.

7. Credit Hour

One credit hour of community college work (one unit of credit) shall require a minimum of 33 quarter hours of total student work, which may include inside and/or outside-of-class hours. A course requiring 66 hours or more of total student work shall provide at least 2 units of credit. Work experience courses shall adhere to the formula for credit hour calculations identified in Title 5 Section 55253. Direct assessment competency-based education modules shall adhere to the formula for credit hour calculations identified in Title 5 Section 55270.12. Credit for clock hour designated programs shall be awarded consistent with 34 Code of Federal Regulations Part 600.2.

• credit hour calculation method for all academic activities;
• expected ratios of in-class to outside-of-class hours for each type of academic activity;
• standards for incremental award of credit;
• standard term length; and
• provisions for monitoring compliance with state and federal regulations related to credit hour calculations

For purposes of federal financial aid eligibility, a “credit hour” shall be not less than:

• One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately 12 weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
• At least an equivalent amount of work as required in the paragraph above of this definition for other academic activities as established by the institution, including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

See Board Policy 4020 Program Curriculum, and Course Development

See Board Policy 4021 Program Discontinuance

See Administrative Procedure 4021 Program Discontinuance

See Administrative Procedure 4022 Course Approval

See Board Policy 4100 Graduation Requirements for Degrees and Certificates

See Administrative Procedure 4100 Graduation Requirements for Degrees and Certificates

See Board Policy 4220 Standards of Scholarship

See Administrative Procedure 4220 Standards of Scholarship - Delegation

Approved 12/7/18

Revised 1/23/26

1. Each college shall implement a procedure which explicitly identifies:

a. criteria that trigger concerns about program viability;

b. mechanisms and timing of communication and collaboration processes which are inclusive of program faculty, staff and administrators; and

c. mechanisms by which program viability problems might be remedied as an alternative to discontinuance; and

d. the timing for communication with administrators, staff and faculty via the Academic and Professional Matters (APM) committee, to identify programs at the sister college that might be affected and to explore the possibility of merging/absorption by the sister college

2. If one of the colleges determines through its shared governance process that program discontinuance is necessary, all of the following will occur:

a. Written formal notice will be sent to program faculty and staff, the Faculty Association, and Classified Unions. The timing of notification shall be in accordance with respective collective bargaining agreements.

b. College faculty, staff, and administrators will collaborate to develop a phase-out plan to be brought to APM and CAC for discussion and feedback. This phase-out plan will include provisions to ensure that:

i. there is timely and ongoing communication with affected faculty and staff

ii. all students currently in the program have the opportunity to complete the program and are appropriately counseled, and

iii. the bargaining units has have time to resolve contractual issues for faculty and staff in the affected program in accordance with their respective agreements.

See BP 4021 Program Discontinuance

See Board Policy BP 4020 Program, Curriculum, and Course Development

See AP 4020 Program and Curriculum Development

See AP 4022 Course Approval

See BP 4100 Graduation Requirements for Degrees and Certificates

See AP 4100 Graduation Requirements for Degrees and Certificates

See BP 4220 Standards of Scholarship

See AP 4220 Standards of Scholarship

Approved by Chancellor's Advisory Council 4/13/12
Revised and renumbered (formerly AP 6015) 12/5/25

Credit Courses
Procedures for submitting for Board approval individual degree-applicable credit courses offered as part of an educational program approved by the California Community Colleges Chancellor’s Office must address the following:

• These courses must be approved by the curriculum committee.
• The individuals on the curriculum committee must have received the training provided for in Title 5 Section 55100
• Unless modified to properly address the reasons for denial, no courses may be offered that were previously denied separate approval by the California Community Colleges Chancellor’s Office.
• Students may only count a limited amount of semester or quarter units approved toward satisfying the requirements for a certificate or completion of an associate degree.
• Regulatory limits on the number of courses that may be linked to one another by prerequisites or co-requisites.
• All courses approved must be reported to the California Community Colleges Chancellor’s Office.

Non-Credit Courses
Districts may approve non-credit courses pursuant to Title 5 Section 55002 and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook. Procedures for course approval of non-credit course must address at least the following:

• The curriculum committee and District governing board have approved each non-credit course pursuant to Title 5 Section 55002 and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook.
• The District promptly reported all non-credit courses approved by the District governing board to the California Community Colleges Chancellor’s Office Curriculum Inventory Management Information Systems.
• District personnel involved in the non-credit course approval process, including curriculum committee members, received training regarding the rules, regulations, and local policies applicable to the approval of non-credit courses, including but not limited to, the provisions of Title 5 Section 55002 and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook.
• The District governing board has established local policies or procedures specifying attendance counting consistent with Education Code Sections 84030 et seq.
• Annual certification to the California Community Colleges Chancellor’s Office before the conclusion of each academic year that the District has complied with the requirements of Title 5 Section 55150 relating to the approval of non-credit courses.

See Board Policy 4020 Program, Curriculum, and Course Development

See Administrative Procedure 4020 Program and Curriculum Development

See Board Policy 4025 Philosophy and Criteria for Degrees and General Education

See Administrative Procedure 4025 Philosophy and Criteria for Bachelor Degree, Associate Degree and General Education

See Board Policy 4100 Graduation Requirements for Degrees and Certificates

See Administrative Procedure 4100 Graduation Requirements for Degrees and Certificates

See Board Policy 4220 Standards of Scholarship

See Administrative Procedure 4220 Standards of Scholarship - Delegation

Approved 4/24/26

The philosophy and criteria for the associate degree and general education should address the considerations contained in the references listed above. These include, but are not limited to:

• The programs of the District are consistent with the institutional mission, purposes, demographics and economics of its community.
• The philosophy and criteria regarding the associate degree references the policy of the Board of Governors that the associate degree symbolizes a successful attempt to lead students through patterns of learning experiences designed to develop certain capabilities and insight, including:
  • the ability to think and communicate clearly and effectively orally and writing;
  • use mathematics;
  • understand the modes of inquiry of the major disciplines;
  • be aware of other cultures and times;
  • achieve insights gained through experience in thinking about ethical problems; and to develop the capacity for self-understanding.

The philosophy and criteria regarding general education references the policy of the Board of Governors that general education should lead to better self-understanding, including:

• General education is designed to introduce students to the variety of means through which people comprehend the modern world.
• General education introduces the content and methodology of the major areas of knowledge and provides an opportunity for students to develop intellectual skills, information technology facility, affective and creative capabilities, social attitudes, and an appreciation for cultural diversity.

With primary reliance on Academic Senate leadership, the Colleges will engage students, classified professionals, administrators, and relevant external stakeholders in articulating their philosophy of education and criteria for degrees and general education as guided and/or required by:

• California Community Colleges Vision for Success
• District and College missions
• Foothill-De Anza Board of Trustees Priorities
• Accreditation bodies
• Legislation

The Colleges will document their processes for:

• Curriculum development and approval
• Approval of general education status
• Approval of baccalaureate degree programs
• Approval of associate degree programs
• Communication and collaboration between the Colleges

Documentation shall include the positions responsible for accomplishing essential tasks and the timeline by which they must be completed within a typical cycle.

See Board Policy 4025 Philosophy and Criteria for Associate Degree and General Education

See Board Policy 4100 Graduation Requirements for Degrees and Certificates

See Administrative Procedure 4100 Graduation Requirements for Degrees and Certificates

See Board Policy 4220 Standards of Scholarship

See Administrative Procedure 4220 Standards of Scholarship - Delegation

Approved 4/28/23

Revised 1/23/26

Articulation/Transfer Functions

The Articulation Officers shall assist in the development and coordination of faculty‑approved articulation agreements between Foothill and De Anza College and postsecondary institutions as well as other government and independent accredited postsecondary institutions.

The Articulation Officers shall serve as the primary contact and liaison between the college and other institutions on issues as they relate to articulation of coursework.

The Articulation Officers shall be faculty and serve as a resource to the faculty, administration, students, college-wide and Curriculum Committee, and General Education Committee in the capacity as designated by the campus Curriculum Committee.

The Articulation Officers shall review and confirm accuracy and information in the college catalogs pertaining to the transferability of courses and the general education patterns for four-year institutions.

Articulation/High School Functions

Each college shall designate a primary contact to serve as a liaison between the college and proximate high schools and Regional Occupational Centers and Programs (ROCPs) to develop, maintain and coordinate faculty-approved articulation.

Articulation agreements with local high schools and/or Regional Occupational Centers and Programs (ROCPs) are intended to develop “seamless pathways” for secondary students in aligned career technical education (CTE) “programs of study.” It is not intended that these agreements articulate isolated courses.

The primary high school articulation contact designated at each college shall review and confirm the accuracy of information published in college materials pertaining to the transferability of courses and other academics articulated with proximate high schools.

An articulated high school course is a course determined by appropriate Foothill-De Anza faculty and academic administrators to be comparable to a specific community college course.

The appropriate discipline will establish standards for credit. The currently accepted means to award credit for articulated high school and/or ROCP CTE courses is “Credit by Examination.” Individuals wishing to petition to receive “Credit by Examination” shall do so according to BP/AP 4235 Credit for Prior Learning and the published guidelines in the Foothill and De Anza College catalogs.

See Board Policy 4050 Articulation

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4235 Credit for Prior Learning

Approved 1/17/08

Revised and renumbered (formerly AP 5073) 4/24/26

Students who have already satisfactorily completed a course the maximum number of times allowed may be permitted to audit.

Enrollment as an auditor carries no privilege other than to attend classes. Students do not receive credit for an audited course. Instructors have no obligation to grade tests or other class assignments submitted by an auditor; however, an instructor may permit an auditor to participate in class discussions.

Students enrolling for credit will have priority over auditors until the second week of the course, at which time auditors may enroll on a space available basis.

Requests to audit must be approved by the instructor prior to being submitted to the college Admissions and Records Office. A fee of $10 per unit must be paid; however, there is no charge for the first five units of an audited course for students enrolled in 15 or more quarter units for credit.

See Board Policy 4070 Course Auditing and Auditing Fees

See Board Policy 5030 Student Fees

See Administrative Procedure 5030 Student Fees

Approved 3/20/15

Revised 4/24/26

Coursework for Associate Degrees

For the Associate in Arts or Associate in Science degree, a student must demonstrate competence in reading, in written expression, and in mathematics. The student must satisfactorily complete at least 90 quarter units of degree-applicable lower division credit courses, including courses that apply to the major or area of emphasis in career technical fields and courses in composition, reading, and mathematics or quantitative reasoning not more than one level below transfer. Below transfer level course requirements must align with Education Code Section 78213.

The courses must include at least 27 quarter units of focused study in a major or interdisciplinary area of emphasis.

The work must include at least 27 quarter units in general education and at least 27 quarter units in a major listed in the Community Colleges "Taxonomy of Programs."

The work must include at least 18 quarter units of study in residence; exceptions to the residence requirement can be made by the Board when an injustice or undue hardship would result.

A definition of “college work” that provides that courses acceptable toward the associate degree include those that have been properly approved pursuant to Title 5 Section 55002(a), or, if completed at other than a California community college, would reasonably be expected to meet the standards of that section.

A “major” is a focused program of study within a specific discipline, which may include some coursework outside the primary discipline. Programs designed to provide transfer preparation must be designed to meet specific lower-division requirements in comparable baccalaureate majors.

An “area of emphasis” is an interdisciplinary program of study encompassing a broad range of courses from multiple related academic disciplines, providing the student with an academic pathway broader than a specific major but more focused than general education.

The courses must include at least 21 semester units or 28-31.5 quarter units of general education. General education must include a minimum of work in (1) English Composition, Oral Communication, and Critical Thinking, (2) Mathematical Concepts and Quantitative Reasoning, (3) Arts and Humanities, (4) Social and Behavioral Sciences, (5) Natural Sciences, and (6) Ethnic Studies.

The general education requirements must include a minimum of work in the natural sciences, the social and behavioral sciences, humanities, and language and rationality.

Students may seek to have noncredit courses counted toward the satisfaction of requirements for an associate degree in accord with Title 5, Section 55050, Credit by Examination.

District policies and procedures regarding general education and degree requirements must be published in the college catalog and must be filed with the California Community Colleges Chancellor’s Office.

Other Conditions for Awarding Associate Degrees

The District will award an associate degree to students who fulfill the coursework requirements described above or completed the requirements for an approved intersegmental lower-division general education pattern used for transfer to the University of California or the California State University and who met the following conditions:

The student satisfactorily completed at least 12 semester units or 18 quarter units of study in residence. The Board of Trustees may excuse the residence requirement to alleviate injustice or undue hardship.

The student satisfactorily completed each course counted toward the major or area of emphasis requirement with a grade of “C” or better, or of “P” if the course is taken on a “pass-no pass” basis.

The student completed the requirements for the associate degree with a minimum cumulative grade point average of 2.0 in the degree-applicable courses. If a student accumulates units beyond those required for the degree that lower the student’s cumulative grade point average below 2.0, the District may compute the grade point average based solely on those courses used to satisfy the degree requirements, provided that the coursework used to compute the grade point average fulfill all major or area of emphasis and general education requirements.

Courses that meet or exceed the standards of the California Community Colleges completed at other institutionally accredited institutions shall be counted toward associate degree unit requirements. A course may not be counted in more than one general education area, even if the course is approved in multiple general education areas. Students may use the same course to meet a local general education requirement and to satisfy a general education requirement at the California State University or the University of California if that segment accepts the course for this purpose.

Students may receive credit for knowledge or skills acquired through a district's procedures for awarding credit for prior learning.

Students who have been awarded a bachelor's degree from an institutionally accredited institution shall be deemed to have fulfilled the general education course requirements for the associate degree.

Students may petition to have noncredit courses counted toward the satisfaction of requirements for an associate degree.

Students who intend to transfer shall be advised of limitations transfer institutions may place on the transferability of credits, based on institutional accreditation, course modality, and any other relevant factors.

Certificates of Achievement and Other Credit Programs

For a certificate of achievement, a student must successfully complete a course of study or curriculum that consists of 16 or more semester units or 24 or more quarter units of degree-applicable credit coursework. The certificate of achievement shall be designed to demonstrate that the student has completed coursework and developed capabilities relating to career or general education.

Shorter credit programs that lead to a certificate may be established by the District.

Content and assessment standards for certificates shall ensure that certificate programs are consistent with the mission of Foothill-De Anza Community College District, meet a demonstrated need, are feasible, and adhere to guidelines on academic achievement.

Certificates for which California Community Colleges Chancellor’s Office approval is not sought may be given any name or designation deemed appropriate except for certificate of achievement, certificate of completion, or certificate of competency.

The District may obtain approval of a direct assessment competency-based program from the California Community Colleges Chancellor's Office.

See college catalogs for specific degree and program requirements.

See Board Policy 2510 Participation in Local Decision-Making

See Administrative Procedure 2510 Participation in Local Decision-Making

See Board Policy 4100 Graduation Requirements for Degrees and Certificates

See Administrative Procedure 4101 Independent Study

See Administrative Procedure 4102 Career and Technical Education

See Administrative Procedure 4103 Work Experience

See Administrative Procedure 4104 Contract Education

See Administrative Procedure 4105 Distance and Correspondence Education

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4235 Credit for Prior Learning

Approved 4/19/19

Revised 1/23/26

The Colleges will establish systems and procedures that support student success, curriculum, career pathways, Career Technical Education (CTE) faculty, and regional coordination:

Student Success

1. Broaden and enhance career exploration and planning, work-based learning opportunities, and other supports for students.
   

Curriculum

2. Utilize program review, evaluation, and revision processes to ensure program relevancy to both students and business/industry as reflected in labor market data. Develop, identify, and disseminate effective CTE practices.
   
3. Clarify practices and address issues of course repetition for Career Technical Education (CTE) courses when course content evolves to meet changes in skill requirements.
   

Career Pathways

4. Develop and broadly publicize industry-informed career pathways that prepare students for jobs needed within the regional labor market.
   

Career Technical Education (CTE) Faculty

5. Enhance professional development opportunities for CTE faculty to maintain industry and program relevancy.
   
6. Explore solutions to attract industry professionals in high-salaried occupations to become CTE faculty in community colleges.
   

Regional Coordination

7. Cultivate robust connections between community colleges, business and industry representatives, labor and other regional workforce development partners to align college programs with regional and industry needs and provide support for CTE programs.
   
8. Outreach to industry and the community-at-large to promote career development and attainment and the value of career technical education.

Approved 4/28/23

Consistent with federal regulations pertaining to federal financial aid eligibility, the District must authenticate or verify that the student who registers in a distance education or correspondence education courses is the same student who participates in and completes the course or program and receives the academic credit. The District will provide to each student at the time of registration, a statement of the process in place to protect student privacy and estimated additional student charges associated with verification of student identity, if any.

The District provides a secure web-based student verification process by way of a single sign-on to the student portal, registration, and the Course Management System (CMS). Students are assigned a unique Campuswide Identification Number (CWID), and receive access to online courses via routine synchronization between the student registration system and the CMS.

Students are responsible for adhering to District Administrative Procedure 5510, the Student Code of Conduct, and in Distance Education courses particularly to the the following components of AP 5510. Following the principles of respect, honesty, integrity, and compliance with rules and regulations essential to the District mission, students shall:

• Act in accordance with Academic Integrity, avoiding dishonesty, cheating, plagiarism, or knowingly furnishing false information;
• Refrain from unauthorized preparation, giving, selling, transfer, distribution or publication of any contemporaneous recording of an academic presentation in a classroom or equivalent site of instruction, except as permitted by any district policy or administrative procedure;
• Refraining from disorderly conduct or lewd, indecent or obscene behavior, conduct or expression on District-owned or controlled property, or at District sponsored or supervised functions, including synchronous or asynchronous web-based activities;
• Theft or abuse of computer time, including but not limited to:
  1. Unauthorized entry into a file, to use, read or change the contents;
  2. Unauthorized transfer of a file;
  3. Unauthorized use of another person’s identification or password;
  4. Use of computing resources to interfere with the work of another student, faculty, or college official;
  5. Use of computing resources to send obscene or abusive messages;
  6. Use of computing resources to interfere with normal operations of the college computing system;
  7. Use of computing resources for a student’s personal benefit.

Instructors are encouraged to use a variety of interaction and assessment techniques to authenticate students, including but not limited to use of varied assessments in lieu of high stakes exams, randomized test banks, project-based learning, group projects, and multimedia projects.

Definition
Per Title 5 Section 55200, distance education means instruction in which the instructor and student are separated by time and/or distance and interact through the assistance of technology. All distance education is subject to the requirements of Title 5 and to the requirements of the Americans with Disabilities Act (42 U.S.C. § 12100 et seq.) and section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d).

Course Approval
Title 5 §55206 requires that every proposed or existing course offered via distance education shall be reviewed and approved separately. An addendum to the official course outline of record shall be made if any portion of the instruction of a new or existing course is provided through distance education. The addendum must address:

• How the course student learning outcomes will be achieved in the distance education mode;
• How the portion of instruction delivered via distance education provides regular substantive interaction between instructor and students;
• How the portion of the course delivered via distance education meets accessibility requirements;
• Course quality standards uphold and adhere to institutional equity visions and goals.

The review and approval of new and existing distance education courses shall follow the curriculum approval procedures outlined in Administrative Procedures 4020, Program and Curriculum Development. Distance education courses shall be approved under the same conditions and criteria as all other courses, subject to the certification standards described in the following section.

All distance education courses approved under this procedure will continue to be in effect unless substantive changes are made to their official course outlines of record and will be reevaluated as part of the regular course review and revision process.

Certification
The college curriculum committees at Foothill and De Anza each provide approval for the course outline of record with addendum forms that address course quality, instructor-student contact, and accessibility. Each course outline of record is approved by the college curriculum committee for offering in specific modalities (asynchronous online, synchronous online, hybrid).

In addition, when approving distance education courses, the campus Curriculum Committee will certify the following:

• Course quality standards for distance education courses are the same standards as applied to traditional in-person courses;
• Course quality determinations are made in accordance with all Curriculum Committee course approval criteria and procedures.

See Administrative Procedure 4020 Program and Curriculum Development

Publication of Course Standards
Per Title 5 Section 55005, for each distance education course offered, the colleges will make available to students through college publications the following information:

• Whether the course is a degree-applicable credit course, a nondegree-applicable credit course, a noncredit course, or a community services offering;
• Whether the course is transferrable to baccalaureate institutions;
• Whether the course fulfills a major/area of emphasis or general education requirement;
• Whether the course is offered on a pass-no-pass basis;
• All online and in-person synchronous meeting days/dates and times;
• Any required asynchronous in-person activities;
• Any required technology platforms, devices, and applications;
• Any test or assessment proctoring requirements.

Regular and Substantive Interaction

An institution ensures regular interaction between a student and an instructor or instructor by, prior to the student's completion of a course or competency—

a) Providing the opportunity for substantive interactions with the student on a predictable and regular basis commensurate with the length of time and and the amount of content in the course or competency; and

b) Monitoring the student's academic engagement and success and ensuring that an instructor is responsible for promptly and proactively engaging in substantive interaction with the student when needed on the basis of such monitoring, or upon request by the student Regular Substantive Interaction between the instructor and the students (and among students, if describe in the course outline of record or distance education addendum) is included in each section of a course taught via distance education.

For purposes of this definition, substantive interaction is engaging students in teaching, learning, and assessment, consistent with the content under discussion, and also includes at least two of the following—

a) Providing direct instruction;
b) Assessing or providing feedback on a student's coursework;
c) Providing information or responding to questions about the content of a course or competency;
d) Facilitating a group discussion regarding the content of a course or competency; or
e) Other instructional activities approved by the institution's or program's accrediting agency.

The district shall provide training and ensure that faculty teaching distance education courses shall be adequately prepared. By proposing a distance education course, the faculty author, department chair, and dean agree that instructors assigned to teach a distance education course section should be prepared to teach online in accordance with college procedures for obtaining agreed upon training. Prior to assigning a distance education course, the division dean shall verify the faculty have received current and sufficient training.

Accessibility

Accessibility is a shared responsibility between faculty, the college, and the district. Each section of a course in which the instructional time is conducted in part or in whole through distance education will comply with all applicable accessibility requirements outlined in state and federal regulations (Americans with Disabilities Act of 1990 (ADA), section 508 of the Rehabilitation Act of 1973, California Government Code section 1135, and Title 5 section 55205). “Accessible" means a person with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use. The person with a disability must be able to obtain the information as fully, equally and independently as a person without a disability. Although this might not result in identical ease of use compared to that of persons without disabilities, it still must ensure equal opportunity to the educational benefits and opportunities afforded by the technology and equal treatment in the use of such technology.

See Administrative Procedure 4020 Program and Curriculum Development

Approved 2/23/24

The District relies on the expertise of faculty for standards of scholarship. The Curriculum Committee of the Academic Senate is charged with maintaining the integrity and quality of the College’s curriculum, including appropriate breadth, depth, rigor, sequencing, pace, and synthesis of learning in courses and programs. The course development process, which culminates in approval by the Curriculum Committee, Academic Senate, and Board of Trustees, includes review of Student Learning Outcomes, how learning is assessed, and award of credit. Grading practices are consistent with Title 5 regulations. These practices are to be adhered to by faculty who administer grades. All of these procedures are described in the college catalog and/or schedule of classes. Authority and responsibility is delegated to the College’s Chief Instructional Officer and the Academic Senate as described in the policies and procedures on participation in local decision-making.

See Board Policy 4100 Graduation Requirements for Degrees and Certificates

See Administrative Procedure 4100 Graduation Requirements for Degrees and Certificates

See Board Policy 4220 Standards of Scholarship

See Administrative Procedure 4222 Remedial Coursework

See Board Policy 4225 Course Repetition to Alleviate a Grade for Substandard Academic Work

See Administrative Procedure 4225 Course Repetition

See Board Policy 4230 Grading

See Administrative Procedure 4230 Grading and Academic Record Symbols

See Board Policy 4231 Grade Changes

See Administrative Procedure 4231 Grade Changes

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4235 Credit for Prior Learning

See Board Policy 4240 Academic Renewal

See Administrative Procedure 4240 Academic Renewal Regulations

See Board Policy 4250 Probation, Dismissal, and Readmission

See Administrative Procedure 4250 Probation

See Administrative Procedure 4255 Dismissal and Readmission

Approved 2/20/26

Per California Code of Regulations, Title 5, Section 55035, "remedial coursework" refers to nondegree-applicable basic skills courses, which will henceforth be referred to as "basic skills coursework" in this document.

A student’s need for basic skills coursework shall be determined using appropriate assessment instruments, methods, or procedures.

No student shall receive more than 45 quarter units for remedial coursework. A student who exhausts this unit limitation shall be referred to appropriate adult noncredit education services.

Per California Education Code, Section 78213, no student shall be required to enroll in basic skills English or mathematics coursework that lengthens their time to complete a degree unless placement research that includes consideration of high school grade point average and coursework, shows that those students are highly unlikely to succeed in transfer-level coursework in English and mathematics. A student may be required to enroll in additional concurrent support, including additional language support for English as a Second Language students, during the same semester that they take a transfer-level English or mathematics course, but only if the college determines the support will increase their likelihood of passing the transfer-level English or mathematics course and will not result in disproportionate impact. The college shall minimize the impact on student financial aid and unit requirements for the degree by exploring embedded and low or noncredit support options.

A student who successfully completes basic skills coursework or who demonstrates skill levels which assure success in college-level courses may request reinstatement to proceed with college level coursework.

Students enrolled in one or more courses of English as a Second Language and students identified as having a learning disability are exempt from the limitations of this procedure.

Students who demonstrate significant, measurable progress toward development of skills appropriate to enrollment in college-level courses may be granted a waiver of the limitations of this procedure.

College catalogs shall include a clear statement of the limited applicability of basic skills coursework toward fulfilling degree requirements and any exemptions that may apply to this limitation.

Approved 6/18/21

Students may petition for approval to repeat up to a total of three of the following courses:

• Courses for which repetition is necessary to meet the major requirements of California State University (CSU) or University of California (UC) for completion of a bachelor’s degree;
• Intercollegiate athletics courses; and
• Intercollegiate academic or vocational competition courses. Such courses may be repeated no more than six times for quarter courses.

Students may enroll in activity courses in physical education, visual arts, or performing arts that are related in content, also known as course families. Such courses may not be repeated for more than six quarters. This limit applies even if the student receives a substandard grade or “W” during one or more enrollment or if a student petitions for repetition due to extenuating circumstances.

Petition for approval

For De Anza College: https://www.deanza.edu/admissions/forms/petition-for-exception

For Foothill College: https://foothill.edu/reg/registration/repeat.html

Repetition to Alleviate Substandard Work

When a student repeats a course designated as repeatable to alleviate substandard academic work (a "D," "F," "FW," "NP," or "NC"), the previous grade and credit shall be disregarded in the computation of grade point averages as long as the student is not allowed additional repetitions beyond a maximum of two times within the Foothill-De Anza Community College District. This total includes all attempts in which a student has received a “W” or a substandard academic notation. No more than two substandard grades may be alleviated.

Courses that are repeated shall be recorded on the student’s permanent academic record using an appropriate symbol.

All grades and credits earned shall remain legible on the student’s permanent academic record, ensuring a true and complete academic history.

Students with disabilities can repeat a special class for students with disabilities any number of times when an individualized determination verifies that such repetition is required as a disability-related accommodation for the student for one of the reasons specified in Title 5 Section 56029. When a student with a disability repeats a class, the previous grade and credit shall be disregarded in the computation of grade point averages.

This procedure shall not conflict with Education Code Section 76224 pertaining to the finality of grades assigned by instructors, or with Title 5 or district procedures relating to retention and destruction of records.

Circumstances under which students may repeat courses in which a C or better grade was earned

When a student repeats a course that is not designated as repeatable and receives a satisfactory grade, then the student may not repeat the course again unless there is another provision that allows the repetition. Such course repetition requires a finding that circumstances exist which justify such repetition pursuant to sections 55041-55045 of Title 5. Grades awarded for courses repeated under these provisions shall may replace the prior grade when calculating the student’s grade point average.

Students are allowed to repeat a course without petition when repetition is necessary to enable that student to meet a legally mandated training requirement as a condition of volunteer or paid employment. Students can repeat such courses any number of times, even if they received a grade of C or better; however, the grade received by the student each time will be included in calculations of the student’s grade point average.

Students are allowed to repeat cooperative work experience course pursuant to District policy any number of times as long as they do not exceed the limits on the number of units of cooperative work experience set forth in Title 5, Section 55253(a).

If the District is claiming apportionment under Title 5 Section 58161, students may petition for approval to repeat up to a total of six courses designated as repeatable, also known as course families, including courses in which substandard grades (less than “C,” and including “FW,” “NP,” or “NC”) were awarded in one or more enrollments. If the student is repeating the course to alleviate substandard academic work, the District may disregard the first two substandard grades if the student repeats the class two or more times. Students may also petition for approval to repeat up to a total of six active participatory credit courses that are related in content, in physical education, visual arts, or performing arts, also known as course families, including a courses in which substandard grades (less than “C,” and including “FW,” “NP,” or “NC”) were awarded in one or more enrollments.

Petition for approval

For De Anza College: https://www.deanza.edu/admissions/forms/petition-for-exception

For Foothill College: https://foothill.edu/reg/registration/repeat.html

The process for petitioning for approval includes:

• A list of the specific courses or categories of courses, if any, which are exempt from course repetition.
• Requirements to repeat courses after a significant amount of time (36 months) or the District has established a recency prerequisite.
• An institute of higher learning established a recency requirement, which the student will not be able to satisfy without repeating the course. A student may petition for repetition if less than 36 months have elapsed and the student provides documentation that the repetition is necessary for transfer.
• Provisions for repeating a course taken at another accredited college or university for which substandard academic performance is recorded.
• Circumstances under which students may repeat courses in which a C or better grade was earned. Such course repetition requires a finding that extenuating or extraordinary circumstances exist which justify such repetition. Extraordinary circumstances are those which would justify the District providing the student a refund. Extenuating circumstances are verified cases of accidents, illness, or other circumstances beyond the control of the student. Grades awarded for courses repeated under these provisions may be included when calculating a student’s grade point average.
• Limits on the number of times students may repeat a course.
• Students may not enroll in a course more than three times, except in limited circumstances, described below. Enrollments include any combination of withdrawals and repetitions.
• Students may petition to repeat a course needed for employment or licensing because of a significant change in the industry or licensure standards. Students may take these courses any number of times.

Petition for approval

For De Anza College: https://www.deanza.edu/admissions/forms/petition-for-exception

For Foothill College: https://foothill.edu/reg/registration/repeat.html

See Board Policy 4225 Course Repetition to Alleviate a Grade for Substandard Academic Work

Revised 7/02, 8/03, 8/06, 8/07, 2/08, 4/09, 7/11, 6/22/12

Renumbered 3/14/14 (formerly AP 6124)

Amended 6/10/22

A student may not enroll in two or more sections of the same credit course during the same term unless the length of the course provides that the student is not enrolled in more than one section at any given time.

A student may not enroll in two or more courses where the meeting times for the courses overlap, unless:

• The student provides a valid justification, other than scheduling convenience, of the need for an overlapping schedule.
• The student obtains faculty approval that includes a plan to make up the overlapping hours at some other time during the same week under the supervision of the faculty
• The Dean of Enrollment Services approves the schedule.
• The student makes up the overlapping hours at some other time during the same week under the supervision of the instructor of the course.

See Board Policy 4226 Multiple and Overlapping Enrollments

Approved 2/20/26

Only the following types of courses may be designated as repeatable:

• Courses for which repetition is necessary to meet the major requirements of California State University (CSU) or University of California (UC) for completion of a bachelor’s degree;
• Intercollegiate athletics courses; and
• Intercollegiate academic or vocational competition courses. Such courses may be repeated no more than four times for semester courses or six times for quarter courses.

The District must identify and designate such repeatable courses in its catalog.

Under special circumstances, students may repeat courses in which a C or better grade was earned.

Students are allowed to repeat a course without petition when repetition is necessary to enable that student to meet a legally mandated training requirement as a condition of volunteer or continued paid employment. Students can repeat such courses any number of times.

Students may petition to repeat a course as a result of a significant change in industry or licensure standards such that repetition of the course is necessary for the student’s employment or licensure. Students can repeat such courses any number of times.

Students may enroll in activity courses in physical education, visual arts, or performing arts. Such courses may not be repeated for more than six quarters. This limit applies even if the student receives a substandard grade or “W” during one or more enrollment or if a student petitions for repetition for repetition due to extenuating circumstances.

Students with disabilities can repeat a special class for students with disabilities any number of times when an individualized determination verifies that such repetition is required as a disability-related accommodation for the student for one of the reasons specified in Title 5 Section 56029.

A student may repeat a work experience education course subject to Title 5 Section 55040.

The District shall develop and implement a mechanism to allow it to properly monitor course repetition.

See Board Policy 4225 Course Repetition to Alleviate a Grade for Substandard Academic Work

See Administrative Procedure 4225 Course Repetition

See Administrative Procedure 4228 Course Repetition - Significant Lapse of Time

See Administrative Procedure 4229 Course Repetition – Variable Units

Approved 3/20/26

Students may be permitted or required to repeat courses in which a “C” or better grade was earned where there was a significant lapse of time of no less than 36 months since the grade was obtained and:

• The District has established a recency prerequisite for a course or program; or
• An institution of higher education to which a student wishes to transfer has established a recency requirement that the student cannot satisfy without repeating the course.

When a student needs to repeat an active participatory experience course in physical education, or visual or performing arts, or that is related in content due to a significant lapse of time, each repetition attempt will be counted toward the established repetition limits. However, if a student has already exhausted the number of permitted repetitions, then an additional repetition due to significant lapse of time may be permitted or required by the District.

When a course is repeated due to a significant lapse of time, the District may disregard the previous grade and credit when computing a student’s grade point average.

See Board Policy 4225 Course Repetition to Alleviate a Grade for Substandard Academic Work

See Administrative Procedure 4225 Course Repetition

See Administrative Procedure 4227 Repeatable Courses

See Administrative Procedure 4229 Course Repetition – Variable Units

Approved 3/20/26

Grades from a grading system shall be averaged on the basis of the point equivalencies to determine a student’s grade point average using only the following evaluative symbols:

Evaluative Symbols:

A+ — Excellent (Grade Point = 4.0)

A — Excellent (Grade Point = 4.0)

A- — Excellent (Grade Point = 3.7)

B+ — Good (Grade Point = 3.3)

B — Good (Grade Point = 3)

B- — Good (Grade Point = 2.7)

C+ — Satisfactory (Grade Point = 2.3)

C — Satisfactory (Grade Point = 2)

D+ — Less than satisfactory (Grade Point = 1.3)

D — Less than satisfactory (Grade Point = 1)

D- — Less than satisfactory (Grade Point = .7)

F —​​​​​​​ Failing (Grade Point = 0)

FW —​​​​​​​ Unofficial withdrawal (Grade Point = 0) (the “FW” grade symbol is used to indicate that a student has both ceased participating in a course some time after the last day to officially withdraw from the course without having achieved a final passing grade, and that the student has not received district authorization to withdraw from the course under extenuating circumstances. The “FW” symbol may not be used if a student has qualified for and been granted military withdrawal.

P —​​​​​​​ Passing (At least satisfactory – units awarded not counted in GPA)

NP —​​​​​​​ No Pass (Less than satisfactory, or failing – units not counted in GPA)

SP — Satisfactory Progress towards completion of the course (Used for noncredit courses only and is not supplanted by any other symbol)

Non-Evaluative Symbols:

I — Incomplete: Incomplete academic work for unforeseeable, emergency and justifiable reasons. The condition for the removal of the “I” shall be stated by the instructor in a written record. The record shall contain the conditions for the removal of the “I” and the grade assigned in lieu of its removal. The record must be given to the student with a copy on file with the registrar until the “I” is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated, or when the time limit for completing the work has passed. The “I” may be made up no later than one year following the end of the term in which it was assigned. The “I” symbol shall not be used in calculating units attempted nor for grade points.

IP — In Progress: The “IP” symbol shall be used only in courses which extend beyond the normal end of an academic term. It indicates that work is “in progress,” but that assignment of an evaluative symbol (grade) must await its completion. The “IP” symbol shall remain on the student’s permanent record in order to satisfy enrollment documentation. The appropriate evaluative symbol (grade) and unit credit shall be assigned and appear on the student’s permanent record for the term in which the course is completed. The “IP” symbol shall not be used in calculating grade point averages. If a student enrolled in an “open-entry, open-exit” course is assigned an “IP” and does not re-enroll in that course during the subsequent term, the appropriate faculty will assign an evaluation symbol (grade) to be recorded on the student’s permanent record for the course.

RD — Report Delayed: The “RD” symbol may be assigned by the registrar only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. “RD” shall not be used in calculating grade point averages.

W —​​​​​​​ Withdrawal: The “W” symbol may be used to denote withdrawal in accordance with the requirements of Title 5 Section 55024.

MW — Military Withdrawal: The “MW” symbol may be used to denote military withdrawal in accordance with Title 5, Section 55024.

EW —​​​​​​​ Excused Withdrawal: The “EW” symbol may be used to denote withdrawal in accordance with Title 5, Section 55024.

See Board Policy 4230 Grading

See Board Policy 5075 Credit Course Drops and Withdrawals

See Administrative Procedure 5075 Credit Course Adds, Drops, and Withdrawals

Approved 4/19/19

Courses may be offered in either or both of the following categories:

• Courses in which all students are evaluated on a "pass-no pass" basis.
• Courses in which each student may elect until the last day of instruction, as established and published by the District, whether the basis of evaluation is to be “pass-no pass” or a letter grade.
  

A student electing to be evaluated on the "pass-no pass" basis will receive both course credit and unit credit upon satisfactory completion of the course. In computing a student's grade-point average, grades of "pass-no pass" are omitted.

A pass grade is granted for performance that is equivalent to the letter grade of "C" or better. A student who fails to perform satisfactorily will be assigned a "no pass" grade.

The student is held responsible for all assignments and examinations required in the course. The standards of evaluation are identical for all students in the course.

See BP 4230 Grading

See AP 4230 Grading and Academic Record Symbols

Approved 12/5/25

Reviewed 3/20/26

Credit for Prior Learning

Credit for Prior Learning may be obtained by one of the following methods:

• Achievement of a score of 3 or higher on an Advanced Placement Examination administered by the College Entrance Examination Board (see AP 4236 Advanced Placement Credit).
• Achievement of a score that qualifies for credit by examination in the College Level Examination Program.
• Achievement of a score that qualifies for credit by International Baccalaureate examination.
• Credit by satisfactory completion of an examination administered by the college in lieu of completion of a course listed in the college catalog.
• Demonstrate achievement through an examination, certification, or other assessment administered by other agencies approved by the college discipline faculty.
• Assessment approved or conducted by the discipline faculty of the college.
• Designated non-credit courses may be approved for credit by the discipline faculty of the college.

Credit may be awarded for prior experience or prior learning only for individually identified courses with subject matter similar to that of the individual's prior learning, and only for a course listed in the catalog of the community college. Award of credit may be made to electives for students who do not require additional general education or program credits to meet their goals.

Determination of Eligibility to Receive Credit for Prior Learning:

• The student must be currently admitted to the college.
• The course or GE category is listed in the college catalog.
• Credits acquired through learning are not applicable to meeting unit load requirements such as Selective Service deferment, Veteran's or Social Security benefits.
• Credits acquired by credit for prior learning shall not be counted in determining the quarter hours in residence required by the certificate of achievement or associate degree.
• Discipline faculty may define other limits on student and course eligibility for credit.

Credit for Prior Learning Process

1. Procedures for students to attain credit for prior learning that includes credit by examination, evaluation of Joint Services Transcripts, evaluation of student-created portfolios, evaluation of industry-recognized documentation, and standardized exams shall be published in the college catalog.
2. A student, upon completion of his/her/their educational plan pursuant to Education Code Section 78212, shall be referred to the college’s appropriate authority for assessment of prior learning if the student is a veteran or an active-duty member of the armed forces, holds industry-recognized credentials, or requests credit for a course based on their prior learning.
3. Discipline faculty, through the college’s established curricular processes and procedures, shall determine if a course is eligible for credit for prior learning.
4. A list of all courses eligible for credit for prior learning shall be maintained by the Office of Instruction and included in the College Catalog.
5. The nature and content of the examination or other cumulative assessment shall be determined solely by the faculty in the discipline that normally teach the course for which credit is to be granted. The faculty shall determine that the examination or other cumulative assessment adequately measures mastery of the course content as set forth in the course outline of record (Title 5, 55050 subdivision (c)).
6. The faculty may accept an examination or other cumulative assessment conducted at a location other than the community college for this purpose (Title 5, 55050 subdivision (c)). (For example, standardized exams regulated or prescribed by the State of California for specific occupational areas, etc.)
7. Grading shall be according to the regular grading scale approved by the governing board (Title 5, 55023) except that a student shall be offered a pass/no pass option if that is ordinarily available for that course. (Title 5, 55050 subdivision (g)). If the Credit for Prior learning is satisfying a GE category rather than a specific course, there is not a grade awarded.
8. Following faculty review of the prior learning, students will be given the opportunity to accept, decline or appeal decisions related to the award of credit, and in the cases of credit by exam, pursuant to Title 5 Sections 55021 and 55025.
9. The student’s academic record shall be clearly annotated to reflect that credit was earned by assessment of prior learning (Title 5, subdivision 55050 subdivision (f)).
10. The institution will not charge tuition or an administrative fee for credit for prior learning (Title 5, 55050 subdivision (i)).

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4236 Advanced Placement Credit

Approved 6/14/13

Renumbered 5/22/15 (formerly AP 6030)

Revised 12/8/17, 12/02/20, 5/22/26

Any student who passes a College Board Advanced Placement (AP) examination with a minimum score of three in a subject matter will be awarded credit in a general education area with a subject matter similar to that of the AP examination.

For the locally developed course-to-course awarding of AP credit refer to the College websites.

For any AP examination that the District does not offer a course similar in content, the District will award credit in the General Education area shown on the California Community College General Education AP List. If there is no General Education area that fits the AP Examination, the District may award elective credit.

A student’s academic record will be annotated to reflect credit earned through an AP examination.

The District shall post its Advanced Placement Credit procedure on its website.

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4235 Credit for Prior Learning

Approved 2/9/18

Revised 12/5/25

Pursuant to Title 5, Section 58106, enrollment in courses designated as “honors” may be limited to those students judged most qualified.

The program is designed to assist students by providing curriculum that develops their critical thinking, reading, writing, analytic, and technological skills and prepares them for a broad variety of majors and disciplines in developing their critical thinking skills and writing ability.

The program is a campus-wide endeavor in that it offers courses from various disciplines and is assisted by a broad-based advisory council.

The program establishes and adheres to completion requirements that include a minimum GPA and a minimum number of letter-graded honors/scholars courses or completed units.

The requirements for acceptance into and completion of each college’s honors program are college dependent.

A Faculty Coordinator who reports to either an academic dean or vice president shall be assigned to oversee the program and serve as a liaison within the district and with other institutions. Where appropriate, there shall be official representation on college governance committees.

Each college shall determine and define specific duties of its Faculty Honors Coordinator and determine appropriate compensation and support.

See Board Policy 4237 Honors Courses and Programs

See Board Policy 5052 Open Enrollment

See Administrative Procedure 5052 Open Enrollment

See Board Policy 5055 Enrollment Priorities

See Administrative Procedure 5055 Enrollment Priorities

Approved 5/16/14

Revised and renumbered 2/9/18 (formerly AP 4236)

Revised 2/20/26

Students may request academic renewal multiple times with no unit cap on the amount of coursework eligible for academic renewal, regardless of college.

Students may petition to have their academic record reviewed for academic renewal of substandard academic performance under the following conditions:

• Students must have completed a minimum of nine (9) quarter units with a 2.0 grade point average (GPA), completed those units with a “Pass” grade, or completed 288 hours of noncredit coursework with a “Pass” grade, or a combination of the three aforementioned options, at any accredited institution(s) at any time after the academic term of the coursework to be disregarded.
• Equivalent courses may be substituted for courses no longer offered.
• Courses for which grades of “D” were recorded at the time of degree or certificate conferral shall be eligible for post-award academic renewal, provided that all of the following conditions are met:

(A) The process does not invalidate or alter the awarded degree or certificate and shall apply solely to the recalculation of the student’s grade point average.
(B) The course(s) in which a grade of “D” was recorded was not required, at the time of degree or certificate conferral, to:

(i) Achieve the minimum 2.0 cumulative grade point average;
(ii) Complete the minimum degree or certificate-applicable units; or
(iii) Satisfy a general education, major, or certificate requirement. If the “D” grade was utilized to satisfy this requirement, a re-evaluation can determine if grades of “C” or better earned prior to conferral could have satisfied the applicable requirement in lieu of the course(s) with a grade of “D.”

Academic renewal may not be used to:

1. Alleviate a course used to earn a degree or certificate
2. Alleviate a passing grade of “C” or better; or
3. Alleviate the non-evaluative symbols “I” and “IP.”

Specific courses and/or categories of courses that are exempt from academic renewal must be described. Academic renewal actions are irreversible. When academic renewal procedures permit previously recorded substandard coursework to be disregarded in the computation of a student’s grade point average, the student’s permanent academic record should contain an accurate record of all coursework to ensure a complete academic history.

Academic renewal procedures may not conflict with the District’s obligation to retain and destroy records or with the instructor's ability to determine a student's final grade.

Under the authority of Title 5 Section 55046 of the California Code of Regulations, a student may petition to have substandard academic work (D+, D, D-, F, NC, FW, or NP) disregarded from their cumulative grade point average when such work does not reflect their current demonstrated ability.

The permanent academic record of a student benefiting from academic renewal shall reflect all course work attempted and the grades earned along with an annotation explaining the reason a particular grade is not included in the student’s grade point average calculation.

Academic renewal does not guarantee that other colleges will accept this action. Acceptance of academic renewal is at the discretion of the receiving institution. The outcome of the academic renewal cannot alter the outcome of the awarding of the degree or certificate.

Students may select courses for which academic renewal will be applied.

Work completed at other accredited institutions, including upper division coursework, will be considered.

Information regarding the academic renewal option will be posted prominently on the college websites, catalogs, and in appropriate student services areas.

Students must consult a counselor before petitioning for academic renewal. After obtaining the counselor’s signature, the completed Petition for Academic Renewal form is submitted to the Admissions and Records Office.

See Board Policy 4240 Academic Renewal

Approved 1/4/99

Revised and renumbered 1/27/17(formerly AP 5060)

Revised 2/21/20, 6/12/26

Notification of Academic Notice
Each student is entitled to be notified of their academic difficulty and the availability of college support services to respond to the academic difficulty before the student is dismissed. Notification will consist, at a minimum, of the following: At the end of any quarter in which the student’s grade point average falls below 2.0 in all units attempted, a communication will be sent to the student informing them of their placement on academic notice. “All units attempted” is defined as all units of credit for which the student is enrolled in at the community college that they attend.

If the student receives symbols of “W,” “I,” or “NP” in 50% or more of all units in which a student has enrolled, the student shall be placed on progress notice.

At the end of the fifth quarter on which the student is on academic or progress notice, a communication that the student is subject to dismissal will be sent to the student informing them that they are subject to academic pause.

Academic and/or Progress Notice Letter
The communication notifying the student of academic and or/progress notice will cover, at a minimum, the significance of being on notice and description of the services available.

A student who is on academic notice and earns a quarter grade point average of 2.0 or better shall not be dismissed as long as this minimum quarter grade point average is maintained.

A student on progress notice because of an excess of units for which entries of “W,” “I,” and “NP” are recorded shall be removed from notice when the percentage of units in this category drops below 50%.

Academic and Progress Notice and Pause and Readmission Data Reporting
The Chancellor shall develop and provide to the Board for review annually report of the number of students who were placed on notice, dismissed, and reinstated. This report must disaggregate the students by race, age, gender, or any other characteristic identified by the Board.

Detailed processes for all levels of academic and progress notice are outlined on the college websites.

See Board Policy 4240 Academic Renewal

See Administrative Procedure 4240 Academic Renewal

See Board Policy 4250 Academic and Progress Notice and Pause and Readmission

See Administrative Procedure 4255 Academic or Progress Pause and Readmission

See Board Policy 5500 Standards of Student Conduct

See Administrative Procedure 5500 Standards of Student Conduct

See Administrative Procedure 5520 Student Discipline Procedures

See Administrative Procedure 5530 Student Rights and Grievances

Approved 5/22/26

Standards for Pause
A student who is on academic notice shall be subject to academic pause if the student has earned a cumulative grade point average of less than 2.0 in all units attempted in each of five consecutive quarters. A student who has been placed on notice shall be subject to academic pause if the percentage of units in which the student has been enrolled for which entries of “W,” “I,” “NC,” and “NP” are recorded in at least five consecutive quarters reaches or exceeds 50 percent.

Pause Letter
The letter is a communication sent via email notifying the student that he/she/they is subject to academic pause will cover, at a minimum, reference to this procedure, explanation of what academic pause means, procedure for reinstatement, and procedure to appeal the academic pause.

Appeal of Academic Pause
The student has the right to appeal a proposed academic pause action if the student feels that facts exist that warrant an exception to the academic pause action. The student must file the written petition of appeal with the college’s academic review committee. The appeal must be submitted at least one week prior to the next term start date. If the student fails to file a written petition within the time limit, the student waives all future rights to appeal the academic pause action. It is the student's responsibility to indicate on the petition a clear statement of the grounds on which continued enrollment should be granted and to provide evidence supporting the reasons. Petitions will be reviewed by an academic review committee.

The student will continue on notice until the academic review committee decides on the student's appeal.

The decision of the academic review committee will be communicated to the student in writing by a representative of the academic review committee. The representative will notify the student of its action within two weeks of receipt of the student's appeal. The student may appeal the decision by writing to the Vice President of Student within five (5) working days of the date of notification of the decision of the academic review committee. The decision of the Vice President of Student Services is final.

If the academic pause appeal is granted, the student will be continued on notice for an additional quarter. At the end of the additional quarter, the student’s academic record will again be evaluated to determine whether the student may be removed from academic notice, should be dismissed, or should be continued on academic notice.

Students on academic pause who have not demonstrated positive academic progress in their most recent term may be administratively dropped from registered courses, even if they enrolled in advance. These drops may occur at any time through the first two weeks of the new term.

Standards for Evaluating Appeals
Academic pause appeals may be granted under the following circumstances:

• If the academic pause determination is based on the academic record for one quarter in which the record does not reflect the student's usual level of performance due to accident, illness, or other circumstances beyond the control of the student. Verification should be submitted with the appeal.
• The student enrolls in a corrective program designed to assist him/her/them in improving academic skills, such as obtaining academic counseling, or limiting course load.
• When there is evidence of significant improvement in academic achievement.

Re-Admission after Academic Pause
In considering whether or not students may be re-admitted after an academic pause and one quarter absence, the following criteria should be considered:

• Documented extenuating circumstances (considered during appeal).
• Marked improvement between the quarters on which disqualification was based.
• Quarters on which disqualification was based were atypical of past academic performance.
• Formal or informal educational experiences since completion of quarters on which disqualification was based.
• Improved GPA as a result of grade changes, fulfillment of incomplete courses, or academic renewal.

Detailed processes for academic notice and renewal are outlined on the college’s website.

See Board Policy 4240 Academic Renewal

See Administrative Procedure 4240 Academic Renewal Regulations

See Board Policy 4250 Academic and Progress Notice and Pause and Readmission

See Administrative Procedure 4250 Academic Notice

See Board Policy 5500 Standards of Student Conduct

See Administrative Procedure 5500 Standards of Student Conduct

See Administrative Procedure 5520 Student Discipline Procedures

See Administrative Procedure 5530 Student Rights and Grievances

Approved 5/22/26

The District may conduct field trips and excursions in connection with courses of instruction or college-related social, educational, cultural, athletic or musical activities to and from places in California, or any other state, the District of Columbia, or a foreign country for students.

The District shall engage instructors, supervisors, and other personnel as may be necessary for such excursions or field trips who desire to contribute their services over and above the normal period for which they are employed by the District.

The District shall, at the discretion of the College Vice President of Instruction or College Vice President of Student Services, transport students, instructors, supervisors or other personnel by use of District equipment, contract to provide transportation, or arrange transportation by the use of other equipment.

When District equipment is used, the District shall obtain liability insurance, and if travel is to and from a foreign country, the liability insurance shall be secured from a carrier licensed to transact insurance business in the foreign country.

The District may pay expenses of instructors, chaperones and other personnel participating in a field trip or excursion. Repayment shall be by way of itemized reimbursement in a form prescribed by the College Vice President of Instruction or College Vice President of Student Services. The District may pay for expenses of students participating in a field trip or excursion with auxiliary, grant or categorical program funds if the funds are used consistently with the funding source.

No student shall be prevented from making a field trip or excursion which is integral to the completion of the course because of lack of sufficient funds. The District shall coordinate efforts of community services groups to provide funds for students in need of them.

All persons making a field trip or excursion shall be deemed to have waived all claims against the District for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adults taking such trips and all parents or guardians of minor students shall sign a statement waiving such claims.

Approval Process
The instructor or advisor planning a field trip or excursion shall submit a completed Field Trip/Excursion Request Form to the appropriate Division Dean or Director at least ten (10) business days prior to the date of the activity. The form shall include the destination, date(s), educational purpose, estimated cost, number of participants, and transportation arrangements. Anticipated expenditures must be identified at the time of the request; approval of a field trip does not by itself authorize any expenditure. The College Vice President of Instruction or College Vice President of Student Services, as appropriate, shall approve all field trips and excursions.

Release of Liability and Waivers
Each participant shall complete and sign the District’s Field Trip/Excursion Release of Liability and Assumption of Risk Form before participating in any field trip or excursion. The form includes emergency medical information, rules of conduct, and transportation acknowledgment. For participants under 18 years of age, the parent or legal guardian must also sign the form. The instructor or advisor shall collect all signed forms at least ten (10) days prior to the activity and retain the originals.

Alternative Assignments
If a field trip requires students to arrange their own transportation or to attend outside of regularly scheduled class hours, students who cannot attend are entitled to an alternative assignment of comparable educational value. The alternative assignment shall be described when the field trip is submitted for approval. No student may be penalized solely for inability to attend an optional field trip.

Injury or Incident Reporting
If an injury or incident occurs during a field trip, the supervising instructor or advisor shall complete the District’s Non-Employee Injury Incident Report and submit it to Risk Management (Risk@fhda.edu) within 24 hours.

Student Insurance
The District provides student accident insurance as secondary coverage to a student’s primary health insurance for college-sponsored activities, including approved field trips and excursions. This coverage does not apply to field trips outside the United States. Students should be informed of coverage limitations when participating in international travel. Claim forms are available from Risk Management.

Records Retention
The Division Dean or Director shall retain the approved Field Trip/Excursion Request Form, participant roster, and a copy of signed release forms in accordance with the District's records retention schedule.

See Board Policy 4300 Field Trips and Excursions

See Board Policy 5400 Associated Students Organization

See Administrative Procedure 5400 Associated Students Organization

See Board Policy 6530 District Vehicles

See Board Policy 7400 Employee Travel

See Administrative Procedure 7400 Travel

Approved 5/22/26

The Foothill-De Anza Community College District adopts the following procedures in order to provide for the establishing, reviewing, and challenging of prerequisites, corequisites, and advisories on recommended preparation. The procedures have been developed and will be implemented pursuant to the standards set by Title 5, which mandates primary reliance on faculty for the establishment of prerequisites.

A. College Policies and Procedures

Each College shall provide the following explanations both in the College Catalog and in the schedule of classes:

1. Definitions of prerequisites, corequisites, and limitations on enrollment including the specific differences among them and the specific prerequisites, corequisites, and limitations on enrollment which have been established pursuant to Sections 55000 and 55003 (a)-(q) of Title 5.

2. Procedures for a student to challenge prerequisites, corequisites, and limitations on enrollment and circumstances under which a student is encouraged to make such a challenge. The information about challenges must include, at minimum, the specific process including any deadlines, the various types of challenge that are established by law, and any additional types of challenge permitted by the college.

3. Definitions of advisories on recommended preparation, the right of a student to choose to take a course without meeting the advisory, and circumstances under which a student is encouraged to exercise that right.

B. Challenge Process

Pursuant to Title 5 section 55003(k), the determination of whether a student meets a prerequisite shall be based on successful completion of an appropriate course or on an assessment using multiple measures, as required by Title 5 section 55521(a)(3). Each College shall establish procedures by which any student who does not meet a prerequisite or corequisite or who is not permitted to enroll due to a limitation on enrollment, but who provides satisfactory evidence, may seek entry into the class as follows:

1. If space is available in a course when a student files a challenge to the prerequisite or corequisite, the college shall reserve a seat for the student and resolve the challenge within five (5) working days. If the challenge is upheld or the district fails to resolve the challenge within the five (5) working-day period, the student shall be allowed to enroll in the course. If no space is available in the course when a challenge is filed, the challenge shall be resolved prior to the beginning of registration for the next term and, if the challenge is upheld, the student shall be permitted to enroll if space is available when the student registers for the subsequent term.

2. Grounds for challenge shall include the following:

a. Those grounds for challenge specified in Section 55003(p) of Title 5.

b. The student seeks to enroll and has not been allowed to enroll due to a limitation on enrollment established for a course that involves intercollegiate competition or public performance, or one or more of the courses for which enrollment has been limited to a cohort of students. The student shall be allowed to enroll in such a course if otherwise he or she would be delayed by a quarter or more in attaining the degree or certificate specified in his or her Student Education Plan.

c. The student seeks to enroll in a course which has a prerequisite established to protect health and safety, and the student demonstrates that he or she does not pose a threat to himself or herself or others.

3. Each college shall formally establish a challenge process including:

a. Who makes the determination of whether the challenge is valid. For challenges concerning academic qualifications, the initial determination should be made by someone who is knowledgeable about the discipline, preferably someone qualified to teach in the discipline, but not the person who is the instructor of the section in which the student wishes to enroll.

b. What possibility of appeal exists. If the validity of the challenge is determine by one person and not a committee, there most be an opportunity to appeal.

c. The student has the obligation to provide satisfactory evidence that the challenge should be upheld. However, where facts essential to a determination of whether the student’s challenge should be upheld are or ought to be in the college’s own records, then the college has the obligation to produce that information.

4. In the case of a challenge under Title 5 section 55003(p)(3), that the prerequisite is either unlawfully discriminatory or is being applied in an unlawfully discriminatory manner, the district shall promptly advise the student that he or she may file a formal complaint of unlawful discrimination. If the student elects to proceed with the challenge, completion of the challenge procedure shall be deemed to constitute an informal complaint pursuant to Title 5 section 59327.

C. Curriculum Review Process

The District certifies that each College's Curriculum Committee has been established by mutual agreement of the administration and the Academic Senate as required in Section 55002(a) (1) of Title 5. The Curriculum Committees shall:

1. Establish prerequisites and corequisites only for one of the four purposes allowed in Section 55003(d) of Title 5, which are

a. the prerequisite or corequisite is expressly required or expressly authorized by statute or regulation; or

b. the prerequisite will assure, consistent with section 55002, that a student has the skills, concepts, and/or information that is presupposed in terms of the course or program for which it is being established, such that a student who has not met the prerequisite is highly unlikely to receive a satisfactory grade in the course (or at least one course within the program) for which the prerequisite is being established; or

c. the corequisite course will assure, consistent with section 55002, that a student acquires the necessary skills, concepts, and/or information, such that a student who has not enrolled in the corequisite is highly unlikely to receive a satisfactory grade in the course or program for which the corequisite is being established; or

d. the prerequisite or corequisite is necessary to protect the health or safety of a student or the health or safety of others.

2. Establish prerequisites, corequisites, advisories on recommended preparation and limitation on enrollment pursuant to Sections 55002, 55003, and 58106 of Title 5 only if

a. The faculty in the discipline or, if the college has no faculty member in the disciplines, the faculty in the department or division do all of the following:

(1) Approve the course; and,

(2) As a separate action, and only on a course-by-course basis, approve any prerequisite or corequisite, only if:

(a) The prerequisite or corequisite is an appropriate and rational measure of a student’s readiness to enter the course or program as demonstrated by a content review including, at a minimum, all of the following:

(i) involvement of faculty with appropriate expertise;

(ii) consideration of course objectives set by relevant department(s). The curriculum review process should be done in a manner that is in accordance with accreditation standards.

(iii) be based on a detailed course syllabus and outline of record, tests, related instructional materials, course format, type and number of examinations, and grading criteria;

(iv) specification of the body of knowledge and/or skills which are deemed necessary at entry and/or concurrent with enrollment;

(v) identification and review of the prerequisite or corequisite which develops the body of knowledge and/or measures skills identified under (iv);

(vi) matching of the knowledge and skills in the targeted course (identified under iv) and those developed or measure by the prerequisite or corequisite (i.e., the course or assessment identified under v.); and

(vii) maintain documentation that the above steps were taken.

3. Verify and provide documentation that prerequisites or corequisites meet the scrutiny specified in section 55003 of Title 5. These include content review (Title 5 Section 55003(c)), or content review with statistical validation (section 55003(f-g)). Pursuant to 55003(e), a prerequisite or corequisite need not be scrutinized using one of these measures only if

a. it is required by statute or regulation; or

b. it is part of a closely-related lecture-laboratory course pairing within a discipline; or

c. it is required by four-year institutions; or

d. baccalaureate institutions will not grant credit for a course unless it has the particular communication or computation skill prerequisite.

4. Ensure that no exit test is to be required to satisfy a prerequisite or corequisite unless it is incorporated into the grading for the prerequisite or corequisite course (Title 5 Section 55003(n)).

5. Ensure that as a regular part of the Program Review process or at least every six years, the college reviews each prerequisite, corequisite, advisory or limitation on enrollment pursuant to Section 55003(b)(3) of Title 5 to establish that each is still supported by the faculty in the discipline or department and by the curriculum committee and is still in compliance with all other provisions of this policy and with the law. Any prerequisite or corequisite which is successfully challenged under subsections (1), (2), or (3) of Section 55201(f) shall be reviewed promptly thereafter to assure that it is in compliance with all other provisions of the law.

D. Monitoring the Impact of Prerequisites and Corequisites

Pursuant to section 55003(l) of Title 5, if a prerequisite requires precollegiate skills in reading, written expression, or mathematics, the district shall:

1. ensure that courses designed to teach the required skills are offered with reasonable frequency and that the number of sections available is reasonable given the number of students who are required to meet the associated skills prerequisites and corequisites. A corequisite shall be waived for any student for whom space in the corequisite course is not available; and

2. ensure that each college monitors student equity in accordance with Title 5 section 54220 and FHDA Board Policy 5600. Such monitoring will include evaluations to determine the impact on student success including whether the prerequisite or corequisite has a disproportionate impact on particular groups of students described in terms of race, ethnicity, gender, age, disability, or economic circumstances, Where there is a disproportionate impact on any such group of students, the district shall, in consultation with the Chancellor, develop and implement a plan setting forth the steps the district will take to correct the disproportionate impact.

F. Limitations on Enrollment

Pursuant to Title 5 section 58106, each College shall establish procedures wherein every attempt shall be made to enforce all conditions a student must meet to be enrolled through the registration process so that a student is not permitted to enroll unless he or she has met all the conditions. However, enrollment may be permitted pending challenge or verification that the student has met the prerequisite or corequisite. If the challenge is denied or if verification shows that the student has failed to meet the prerequisite, the student may be involuntarily dropped from the course. If the student is dropped, the applicable enrollment fees shall be promptly refunded pursuant to Section 55003(o) of Title 5.

Limitations specified below may only be established through the curriculum review process by the discipline or department faculty and the curriculum committee including the requirement to review them again at least every six years as part of program review. The following requirements must also be met in order to establish these particular limitations on enrollment.

1. Performance Courses

Each college may establish audition or try-out as a limitation on enrollment for courses that include public performance or intercollegiate competition such as but not limited to band, orchestra, theater, competitive speech, chorus, journalism, dance, and intercollegiate athletics provided that:

a. For any certificate or associate degree requirement which can be met by taking this course, there is another course or courses which satisfy the same requirement; and

b. The college includes in the course outline or record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same requirement.

c. Limitations on enrollment established as provided for performance courses shall be reviewed during program review or at least every six years to determine whether the audition or try out process is having a disproportionate impact on any historically underrepresented group and, if so, a plan shall be adopted to seek to remedy the disproportionate impact. If disproportionate impact has been found, the limitation on enrollment may not be printed in subsequent catalogs or schedules or enforced in any subsequent term until such a plan has been endorsed by the department and the college administration and put into effect.

2. Honors Courses

A limitation on enrollment for an honors course or an honors section of a course may be established if, in addition to the review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses at the college which satisfy the same requirements. If the limitation is for an honors course and not only for an honors section, the college must also include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same associate degree or certificate requirement.

3. Blocks of Courses or Sections

Blocks of courses or blocks of sections of courses are two or more courses or sections for which enrollment is limited in order to create a cohort of students. Such a limitation on enrollment may be established if, in addition to review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses which that satisfy the same requirement. If the cohort is created through limitations on enrollment in the courses rather than limitations on specific sections of courses, then the college must include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which satisfy the same associate degree or certificate requirement.

F. Instructor’s Formal Agreement to Teach the Course As Described

Each College shall enforce its established procedures whereby all courses that are or have prerequisites, corequisites or advisories will be taught in accordance with the course outline.

G. Reporting to the State

The District will report the establishment of prerequisites, corequisites and advisories to the Chancellor’s Office pursuant to 55003(i).

See Board Policy 6060 Prerequisites/Corequisites

Approved by Chancellor’s Advisory Council 1/25/13

Determination of residency status and assessment of non-resident tuition are made in accordance with California Education Code and Title 5 of the California Administrative Code. The criterion for establishing residency is determined to be a union of “act and intent” for one full year and one day prior to the opening day of instruction. The one-year residence period which a student must meet to be classified as a resident does not begin to run until the student is both present in California and has manifested clear intent to become a California resident. The burden is on the student to demonstrate clearly both physical presence in California and intent to establish California residence.

Relevant indications of intent according to Title 5, section 54024 include, but are not limited to:

1. Registering to vote and voting in California.

2. Payment of California state income tax as a resident.

3. Possessing a California driver's license.

4. Licensing from California for professional practice.

5. Ownership of residential property or continuous occupancy of rented or leased property in California.

6. Maintaining permanent military address or home or record in California while in the armed forces.

Conduct inconsistent with a claim or California resident includes but is not limited to:

1. Maintaining voter registration and voting in another state.

2. Being the petitioner for a divorce in another state.

3. Attending an out-of-state institution as a resident of a state other than California.

4. Declaring non-resident for state income tax purposes.

The residence of the parent with whom an unmarried minor child maintains residence is that child's permanent residence. Consideration of the residence of a parent or guardian as the residence of the unmarried minor child is allowed if the parent or legal guardian with whom the child does not reside contributes over one half of the support for the unmarried minor. The exception continues until the student has resided one year in the state and maintained continuous attendance in the District.

A man or woman may establish his or her own residence. A woman's residence shall not be derivative from that of her husband, or vice versa. All students who do not qualify as resident students shall be considered as non-resident students.

See Board Policy 5005 Residency Requirements

Reviewed 1/4/99

The Vice President of Student Services or designee such as the Dean of Enrollment Services shall be responsible for evaluating the validity of a student’s high school completion if the college or the United States Department of Education has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education.

Designated Authority and Responsibility for the Admissions Process

The College President or designee shall be responsible for coordinating the admission process of all students.

The District may deny or place conditions on a student's enrollment upon finding out that the applicant has been expelled within the preceding five years or is undergoing expulsion procedures in another California community college district and that the applicant continues to present a danger to the physical safety of the students and employees of the District.

Admissions Procedures for Students Over 18 With a High School Diploma

The College President or designee shall be responsible for coordinating the admission process of all individuals age 18 and above and possessing a high school diploma or its equivalent.

If the college or the United States Department of Education has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education, the College President or designee shall be responsible for evaluating the validity of the student's high school completion.

Admissions Procedures for Students Over 18 Without a High School Diploma

The colleges shall admit any individual age 18 and above who does not have a high school diploma if they are an apprentice as defined in Section 3077 of the Labor Code or if they are otherwise capable of profiting from the instruction offered.

Admissions Procedures for Non-High School Students Younger Than 18

The colleges shall admit any non-high school graduate who is younger than 18 years of age and who has passed the California High School Proficiency Examination or completed the General Educational Development (GED) Test.

Admissions Procedures for High School Students

The College President or designee is responsible for admissions procedures for high school students in accordance with AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students, and Adult Education.

Admissions Procedures for Nonresidents

The District shall admit students who are not residents of the State of California. These students shall be required to pay nonresident tuition. Further information regarding the admission procedures for nonresidents is found in AP 5020 Nonresident Tuition. The District may deny a student's enrollment if the student physically resides in a specific state for which either college does not have state authorization or is not exempt from authorization.

Admission to Impacted Programs and Programs and Classes Requiring Special Screening, Including Bachelor's Degree Programs

In all impacted programs and other programs and classes requiring special screening, including bachelor's degree programs, the final selection of students will be the prerogative of the appropriate college staff. Criteria to be used in establishing priority admittance to these programs and classes are limited to a review of all applicable academic prerequisites, required college-level work, standard testing, interview, and/or evidence that the person meets health requirements.

Publication of Admissions Policies and Procedures

Information regarding admission policies and procedures shall be maintained in the college catalogs.

See Board Policy 5005 Residency Requirements

See Administrative Procedure 5005 Residence Requirements

See Board Policy 5010 Admissions and Concurrent Enrollment

See Administrative Procedure 5011 Admission and Concurrent Enrollment of High School and Other Young Students, and Adult Education

See Board Policy 5012 International Students

See Administrative Procedure 5012 International Students

See Administrative Procedure 5013 Students in the Military

See Board Policy 5020 Nonresident Tuition

See Administrative Procedure 5020 Nonresident Tuition

See Board Policy 5052 Open Enrollment

See Administrative Procedure 5052 Open Enrollment

See Board Policy 5055 Enrollment Priorities

See Administrative Procedure 5055 Enrollment Priorities

Approved 1/17/20

Revised 3/20/26

Special part-time or full-time students shall be assigned a lower enrollment priority, except for students attending a middle college high school program if the student is seeking to enroll in a course that is required for the student's middle college high school program, to ensure they do not replace regularly admitted students. The priority registration dates are set for each registration cycle by an established District committee.

The Vice President of Student Services or designee maintains records of enrollment for special part-time and full-time students for state apportionment purposes.

In order to claim apportionment for K-12 students, the following criteria are met:

a. The class is open to the general public

b. The class is advertised as open to the general public in one or more of the following:

• The college catalog
• The regular schedule of classes
• An addendum to the catalog or schedule

If the decision to offer a class on a high school campus is made after publication of the District's regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.

If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.

If the class is a physical education class, no more than 10 percent of the enrollment of the class may consist of special part-time or full time students.

To be considered for admittance as a special part-time student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001.

Admission is subject to seat availability. The student must submit:

• District application for admission;
• written and signed parental or guardian consent;
• written and signed approval of his/her/their principal (NOTE: A parent or guardian of a pupil who is not enrolled in a public or private school may petition directly without the signature of a principal.)
• demonstration that the student is capable of profiting from instruction. The Dean of Enrollment Services has the authority to make the final decision whether a student can benefit from instruction.

Special part-time students may enroll in up to, and including, 11 units per quarter, or the equivalent thereof, at the community college.

To be considered for admission as a special full-time student, the student must meet the eligibility standards as established in Education Code Section 48800.5.

Admission is subject to seat availability. The student must submit:

• District application for admission;
• written and signed parental or guardian consent;
• written and signed acknowledgment of his/her/their principal. (NOTE: A pupil who is not enrolled in a public or private school does not need to provide written acknowledgment from his/her/their school principal.);
• demonstration that the student is capable of profiting from instruction;
• written approval of the governing board of the school district of attendance. The Dean of Enrollment Services has the authority to make the final decision whether a student can benefit from full-time instruction.
• Enrollment fees will be applied once exceeding the allowable 11 units.

To be considered for admission as a special summer session student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001. Students will not be admitted unless they have availed themselves of all opportunities to enroll in equivalent courses at their schools of attendance.

The student must submit:

• application for admission;
• written and signed parental or guardian consent;
• written and signed approval of his/her/their principal that the student has availed himself/herself/themself of all opportunities to enroll in an equivalent course at his/her/their school of attendance; and
• demonstration that the student has adequate preparation in the disciplines to be studied.

​​​​​​​

All required documents shall be sent to the Admissions Office.

High School Students: For students attending high school, the Dean of Enrollment Services will review the materials and will determine if the student has the abilities and sufficient preparation to benefit from instruction at a community college. The decision of the Dean of Enrollment Services shall be final. This determination may be done by one or more of the following options:

• a review of the materials submitted by the student;
• meeting with the student and his/her/their parent or guardian;
• consultation with the Vice President of Student Services
• consideration of the welfare and safety of the student and others; or
• consideration of local, state, and/or federal laws.

​​​​​​​

Middle and Lower School Students (highly gifted): For students attending middle and lower schools, the determination shall be made by the Vice President of Student Services. The school must provide transcripts and a letter signed by the principal indicating how in his/her/their opinion the student can benefit from instruction. The Vice President of Student Services will determine if the student has the abilities and sufficient preparation to benefit from instruction at a community college, and that the student's safety and that of others will not be affected. The decision of the Vice President of Student Services shall be final. Once a decision has been made, the student, his/her/their parent or guardian, and the school principal shall be informed of the decision. This determination may be done by applying the following criteria [one or more of the following options]:

• a review of the materials submitted by the student;
• meeting with the student and his/her/their parent or guardian;
• consultation with the appropriate division dean;
• consideration of the welfare and safety of the student and others;
• consideration of local, state, and/or federal laws;
• review of the content of the class in terms of sensitivity and possible effects on the minor;
• requirements for supervision of the minor; or
• times the class(es) meet and the effect on the safety of the minor.

Courses in which high school and other young students are permitted to enroll will be open to the entire college population and will be taught with the rigor appropriate to college-level courses in accordance with the approved course outline.

If a request for special part-time or full-time enrollment is denied for a pupil who has been identified as highly gifted, the Board shall provide written findings and reasons for the denial within 60 days. A recommendation regarding the request for admission, and the denial shall be submitted to the Board at a regularly scheduled meeting that falls at least 30 days after the request for admission has been submitted.

College and Career Access Pathways (CCAP)
The governing board had adopted all the legal requirements of Education Code Section 76004 in order to participate in the College and Career Access Pathways (CCAP) partnership with the governing board of a school district or a county office of education for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are underrepresented in higher education, with the goal of developing seamless pathways from high school to community college for career technical education or preparation for transfer, improving high school graduation rates, or helping high school pupils achieve college and career readiness. Collegial consultation with the Academic Senates will be required in connection with any CCAP partnerships.

The District may enter into a CCAP partnership with a school district or county office of education partner that is governed by a CCAP partnership agreement approved by the governing boards of both partners. As a condition of, and before adopting, a CCAP partnership agreement, the governing board of each district partner, shall do both of the following:

• For career technical education pathways to be provided under the partnership, consult with, and consider the input of, the appropriate local workforce development board to determine the extent to which the pathways are aligned with regional and statewide employment needs. The governing board of each partner shall have final decision-making authority regarding the career technical education pathways to be provided under the partnership; and
• Present, take comments from the public on, and approve or disapprove the dual enrollment partnership agreement at an open public meeting of the governing board of the district.

The CCAP partnership agreement shall be filed with the office of the Chancellor of the California Community Colleges and with the department before the start of the CCAP partnership, and shall:

• outline the terms of the CCAP partnership and shall include, but not be limited to, the total number of high school students to be served and the total number of full-time equivalent students projected to be claimed by the community college district for those pupils; the scope, nature, time, location, and listing of community college courses to be offered; and criteria to assess the ability of pupils to benefit from those courses.
• establish protocols for information sharing, in compliance with all applicable state and federal privacy laws, joint facilities use, and parental consent for high school pupils to enroll in community college courses. The protocols shall only require a high school pupil participating in a CCAP partnership to submit one parental consent form and principal recommendation for the duration of the pupil’s participation in the CCAP partnership.
• identify a point of contact for the participating community college district and school district or county office of education partner.
• certify that any community college instructor teaching a course on a high school campus has not been convicted of any sex offense as defined in Education Code Section 87010 or any controlled substance offense as defined in Education Code Section 87011.
• certify that any community college instructor teaching a course at the partnering high school campus has not displaced or resulted in the termination of an existing high school teacher teaching the same course on that high school campus.
• certify that a qualified high school teacher teaching a course offered for college credit at a high school campus has not displaced or resulted in the termination of an existing community college faculty member teaching the same course at the partnering community college campus.
• certify that the college's academic department will follow their internal process for offering courses/programs and comply with the Agreement between Foothill-De Anza Community College District and the Foothill-De Anza Faculty Association for teaching assignments.
• include a certification by the participating community college district to ensure both of the following:
  • A community college course offered for college credit at the partnering high school campus does not reduce access to the same course offered at the partnering community college campus; and
  • Participation in a CCAP partnership is consistent with the core mission of the community colleges pursuant to Education Code Section 66010.4, and that pupils participating in a CCAP partnership will not lead to enrollment displacement of otherwise eligible adults in the community college.
• certify that both the school district and community college district partners comply with local collective bargaining agreements and all state and federal reporting requirements regarding the qualifications of the teacher or faculty member teaching a CCAP partnership course offered for high school credit.
• specify both of the following:
  • Which partner will be the employer of record for purposes of assignment monitoring and reporting to the county office of education; and
  • Which partner will assume reporting responsibilities pursuant to applicable federal teacher quality mandates.
• certify that any pretransfer-level course taught by community college faculty at a partnering high school campus shall be offered only to high school pupils who do not meet their grade level standard in mathematics, English, or both on an interim assessment in grade 10 or 11, as determined by the partnering school district or county office of education, and shall involve a collaborative effort between high school and community college faculty to deliver an innovative pretransfer course as an intervention in the pupil's junior or senior year to ensure the pupil is prepared for college-level work upon graduation.

A community college district participating in a CCAP partnership shall not provide physical education course opportunities to high school pupils or any other course opportunities that do not assist in the attainment of at least one of the following goals:

• developing seamless pathways from high school to community college for career technical education or preparation for transfer;
• improving high school graduation rates; or
• helping high school pupils achieve college and career readiness.

The District will allow an existing CCAP partnership to be amended, or a new CCAP agreement to be established with a school district or county office of education and a community college and a community college district outside of the primary community college district’s service area, if the primary community college district has declined a request from the school district or county office of education, or has failed to take action within 60 calendar days of a request by the school district or county office of education, to either amend into the existing CCAP partnership the requested courses, or to approve another community college district, to enter into a CCAP partnership to offer those courses.

A high school pupil enrolled in a course offered through a CCAP partnership shall not be assessed any fee that is prohibited by Education Code Section 49011.

The District may assign priority for enrollment and course registration to a pupil seeking to enroll in a community college course that is required for the pupil’s CCAP partnership program that is equivalent to the priority assigned to a pupil attending a middle college high school as described in Education Code Section 11300 and consistent with middle college high school provisions in Education Code Section 76001. Units completed by a pupil pursuant to a CCAP agreement may count towards determining a pupil’s registration priority for enrollment and course registration at a community college.

The District may limit enrollment in a community college course solely to eligible high school students if the course is offered at a high school campus, either in person or using an online platform, during the regular school day and the community college course is offered pursuant to a CCAP partnership agreement.

The District may allow a special part-time student participating in a CCAP partnership agreement established pursuant to this article to enroll in up to a maximum of 15 units per term in courses offered at the community college campus or the participating high school campus, if all of the following circumstances are satisfied:

• The units constitute no more than four community college courses per term;
• The units are part of an academic program that is part of a CCAP partnership agreement established pursuant to this article; and
• The units are part of an academic program that is designed to award students both a high school diploma and an associate degree or a certificate or credential.

The governing board of the District exempts students seeking to enroll in a community college course required for the student’s CCAP partnership program from the following fee requirements:

• Student representation fee (Education Code Section 76060.5)
• Nonresident tuition fee and corresponding permissible capital outlay fee and/or processing fee (Education Code Section 76140)
• Transcript fees (Education Code Section 76223)
• Course enrollment fees (Education Code Section 76300)
• Apprenticeship course fees (Education Code Section 76350)
• Child development center fees (Education Code Section 79121)

The District participating in a CCAP partnership agreement shall enroll high school pupils in any course that is part of a CCAP partnership agreement offered at a community college campus. Courses offered through the CCAP program may be offered at the community college campus or the participating high school campus.

The District or county office of education shall not receive a state allowance or apportionment for an instructional activity for which the partner has been, or shall be, paid an allowance or apportionment.

The attendance of a high school pupil at a community college as a special part-time or full-time student pursuant to this section is authorized attendance for which the community college shall be credited or reimbursed pursuant to Education Code Section 48802 or 76002, provided that no school district has received reimbursement for the same instructional activity. For purposes of calculating classroom-based average daily attendance for classroom-based instruction apportionments, at least 80 percent (80%) of the instructional time offered by a charter school pursuant to an authorized CCAP partnership agreement shall be at the school site, and the charter school shall require the attendance of a pupil for a minimum of 50 percent (50%) of the minimum instructional time required to be offered pursuant to paragraph (1) of subdivision (a) of Education Code Section 47612.5, if the pupil is also a special part-time student enrolled in a community college pursuant to this section and the pupil will receive academic credit upon satisfactory completion of enrolled courses.

For each CCAP partnership agreement entered into pursuant to this section, the Ddistrict shall report annually to the California Community Colleges Chancellor’s Office, the Legislature, the Director of Finance, and the Superintendent all of the following information:

• The total number of high school pupils by school site enrolled in each CCAP partnership, aggregated by gender and ethnicity, and reported in compliance with all applicable state and federal privacy laws.
• The total number of community college courses by course category and type and by school site enrolled in by CCAP partnership participants.
• The total number and percentage of successful course completions, by course category and type and by school site, of CCAP partnership participants.
• The total number of full-time equivalent students generated by CCAP partnership community college district participants.
• The total number of full-time equivalent students served online generated by CCAP partnership community college district participants.

Admission and Concurrent Enrollment of Adult Education Students as Special Admits
Any student in an adult education program administered by a school district or noncredit program administered by a community college district or any student currently enrolled in an adult school that is pursuing a high school diploma or high school equivalency certificate and receives the recommendation of the administrator of the student’s adult school or noncredit program of attendance is eligible to attend as an adult school special admit part-time student.

The Vice President of Student Services or designee maintains records of enrollment for adult school special admit part-time and full-time students for state apportionment purposes.

In order to claim apportionment for adult school special admit students, the following criteria are met:

a. The class is open to the general public
b. The class is advertised as open to the general public in one or more of the following:

• The college catalog
• The regular schedule of classes
• An addendum to the catalog or schedule

If the decision to offer a class, other than a contract education class, on a high school campus is made after publication of the regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.

If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.

If the class is a physical education class, no more than 10 percent of the enrollment of the class may consist of special part-time or full-time students, unless it is a contract education course for which the district does not claim apportionment.

Adult School Special Admit Part-Time Student
To be considered for admittance as an adult school special admit part-time student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001.

Admission is subject to seat availability. The student must submit:

• application for admission
• a completed special admit and adult school student dual enrollment form

In order to be admitted as an adult school special admit part-time student, a student must be attending an adult school.

Special admit adult school part-time students may enroll in up to 11 units per quarter and 6 units in the summer, at the community college.

Adult School Special Admit Full-Time Student
To be considered for admission as an adult school special admit full-time student, the student must meet the eligibility standards as established in Education Code Section 48800.5.

Admission is subject to seat availability. The student must submit:

• application for admission
• a completed special admit and adult school student dual enrollment form, which consists of a written and signed acknowledgment of the student's adult school counselor or program coordinator
• written recommendation and approval of the governing board of the school district of attendance

The Dean of Enrollment Services has the authority to make the final decision whether a student can benefit from full-time instruction.

Adult School Special Admit Student for Summer Session
To be considered for admission as an adult school special admit student for summer session, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001. Students will not be admitted unless they have availed themselves of all opportunities to enroll in equivalent courses at their schools of attendance.

The student must submit:

• application for admission;
• a completed special admit and adult school student dual enrollment form, which consists of a written and signed approval of the student's adult school

All required documents shall be sent to the Admissions Office.

See Board Policy 5010 Admissions and Concurrent Enrollment

See AP 5010 Admissions

Approved 3/16/18 (AP 5011), 4/27/18 (AP 5012), 6/10/22 (AP 5013)

Revised 3/20/26

The Board of Trustees affirms the District’s commitment to the education and support of international students who pursue study and training in the United States. The Board further recognizes that international students enhance the academic environment by contributing global perspectives, advancing cross-cultural understanding, and strengthening educational excellence throughout the college community.

The District shall maintain programs and services that ensure compliance with all applicable federal and state laws and regulations governing the enrollment and support of international students.

All International Students Must:

1. Submit a completed International Student application that includes biographical information in compliance with applicable federal requirements.
2. Pay a processing or application fee not to exceed the lesser of: (1) the actual cost of processing an application and other documentation required by the federal government, or (2) one hundred dollars ($100), unless otherwise exempted pursuant to Section 76140, demonstrate economic hardship, or are exempted through a partnership agreement.
3. Meet all published admission requirements, including acceptable proof of English proficiency.
4. Submit all documentation required under federal law prior to the issuance of a Form I-20 or DS-2019.

International Students Attending Under Exchange Agreements

International students selected to attend Foothill College or De Anza College pursuant to an exchange agreement may be exempt from application or processing fees if the agreement provides for reciprocal waiver of such fees.

International students participating under an exchange agreement may be exempt from payment of nonresident tuition if the agreement provides reciprocal tuition-free enrollment.

Notwithstanding any exemption from nonresident tuition, international students shall be assessed all enrollment fees and other mandatory fees required by law and generally imposed upon students of the District.

See Board Policy 5005 Residency Requirements

See Administrative Procedure 5005 Residence Requirements

See Board Policy 5010 Admissions and Concurrent Enrollment

See Administrative Procedure 5010 Admissions

See Administrative Procedure 5011 Admission and Concurrent Enrollment of High School and Other Young Students, and Adult Education

See Board Policy 5012 International Students

See Board Policy 5013 Students in the Military

See Administrative Procedure 5013 Students in the Military

See Board Policy 5020 Nonresident Tuition

See Administrative Procedure 5020 Nonresident Tuition

Approved 12/16/85 (AP 5041), 1/4/99 (AP 5040)

Reviewed 1/4/99 (AP 5041)

Revised and renumbered (formerly AP 5040, AP 5041) 3/20/26

Residence Determinations for Military Personnel and Dependents
A student who is a member of the armed forces of the United States stationed in California is entitled to resident classification. Such student shall retain resident classification in the event that the member of the armed forces is thereafter transferred on military orders to a place outside of California or thereafter retires from active duty, so long as the student remains continuously enrolled in the District.

An undergraduate student who is a natural or adopted child, stepchild, or spouse who is a dependent of a member of the armed forces of the United States stationed in this state on active duty and is in attendance at, or has been admitted to, the District shall be entitled to resident classification. Such student shall retain resident classification if he/she/they is thereafter transferred on military orders to a place outside of California, so long as the student remains continuously enrolled in the District.

A veteran who was discharged or released from at least 90 days of active service, commencing on or after July 1, 2015, and his/her/their dependents, regardless of the veteran’s state of residence is entitled to resident classification.

An individual who is the child or spouse of a person who, on or after September 11, 2001, died in the line of duty while serving on active duty as a member of the Armed Forces who resides in California is entitled to resident classification.

An individual who is entitled to transferred Post-9/11 GI Bill program benefits by virtue of their relationship to a member of the uniformed services who is serving on active duty is entitled to resident classification.

A parent who is a federal civil service employee and his/her/their natural or adopted dependent children are entitled to resident classification if the parent has moved to this state as a result of a military mission realignment action that involves the relocation of at least 100 employees. This classification shall continue until the student is entitled to be classified as a resident, so long as the student continuously attends an institution of public higher education.

A student claiming the residence classifications provided for in this procedure must provide a statement from the student’s commanding officer or personnel officer providing evidence of the date of the assignment to California, and that the assignment to active duty in California is not for educational purposes. A student claiming the residence classifications provided for here for the dependent of military personnel shall provide a statement from the military person’s commanding officer or personnel officer that the military person’s duty station is in California on active duty as of the residence determination date, or has been transferred outside of California on active duty after the residence determination date, or that the military person has retired from active duty after the residence determination date. (Title 5 Sections 54041 and 54042)

Withdrawal Processes for Members of the Military
A student who is a member of an active or reserve United States military service and who receives orders compelling a withdrawal from courses shall be permitted to withdraw upon verification of such orders. A withdrawal symbol may be assigned which may be a “W” or a “MW.” Military withdrawal shall not be counted in progress probation, dismissal calculations, or in calculating the permitted number of withdrawals. In no case may a military withdrawal result in a student being assigned an “FW” grade. In no case may a college require a student who is required to report for military duty to withdraw from a course by a specified date in order to receive a full refund of the tuition and fees the student paid to the college for the academic term in which the student was required to report for military service.

See Board Policy 4230 Grading

See Administrative Procedure 4230 Grading and Academic Record Symbols

See Board Policy 5005 Residency Requirements

See Administrative Procedure 5005 Residence Requirements

See Administrative Procedure 5075 Credit Course Adds, Drops and Withdrawals

Approved 3/20/26

Unless required by federal or state law, the District shall not inquire specifically about a student’s citizenship or immigration status or the citizenship or immigration status of a student’s parents or guardians; nor shall personnel seek or require, to the exclusion of other permissible documentation or information, documentation or information that may indicate a student’s immigration status, such as a green card, voter registration, a passport, or citizenship papers.

Where any law contemplates submission of immigration status or citizenship status information to satisfy the requirements of a special program, the District shall not use that documentation or information for decisions related to admissions or enrollment in courses or degree programs.

The District is not permitted to use immigration status, citizenship status, or national origin information in personal statements outside the application process, other than for legitimate educational interests, including the provision of a service or benefit relating to the student, such as health care, counseling, job placement or financial aid.

If the District learns of a student’s immigration status through its application process (including the students’ personal statement or answers to personal insight questions), the District shall create policies and procedures to protect such personal identifiable information and retain the information only to the extent it is necessary or required by law. The District shall avoid the disclosure of information that might indicate a student or family’s citizenship or immigration status if the disclosure is not authorized by the Family Educational Rights and Privacy Act (FERPA) or state law.

Where permitted by law, the Dean of Enrollment Services of the District shall enumerate alternative means to establish residency, age, or other eligibility criteria for enrollment or programs, and those alternative means shall include among them documentation or information that are available to persons regardless of immigration status or citizenship status, and that do not reveal information related to citizenship or immigration status.

Examples of documents that can be used as proof of residency include but are not limited to:

• Registering a motor vehicle operated in California;
• Obtaining a California driver’s license or California identification card;
• Filing a resident or nonresident California state income tax return;
• Listing a California address on a federal income tax return;
• Listing a permanent military address or home of record in California;
• A professional or vocational license obtained from a California state licensing agency (e.g., nursing, teaching credentials);
• Maintaining active resident memberships in California based professional organizations (e.g., police union, teachers’ union); and
• Maintaining an active bank account at a California bank.

Where a District is permitted by law to request a minor student’s parent’s residency information in order to determine tuition or aid, the educational institution shall only require documentation or information that is available to persons regardless of immigration status (as noted above).

Where residency, age, and other eligibility criteria for purposes of enrollment or any program may be established by alternative documents or information permitted by law or this administrative procedure, the District’s procedures and forms shall describe to the applicant, and accommodate, all alternatives specified in law and all alternatives authorized under this administrative procedure.

Specifically, where the District must determine a student’s residency for purposes of in-state tuition, the District shall not inquire about a parent/guardian’s citizenship or immigration status, and shall enumerate alternative means of establishing a parent/guardian’s residency. If the student is considered a minor dependent of a California resident, the college or university shall only require documents to determine whether the parent has resided in California for one year (e.g. vehicle registration, lease agreements, etc.)

Approved 1/15/21

Revised 10/24/25

Nonresident students shall be charged nonresident tuition for all units enrolled unless exempted by law. Not later than February 1 of each year, the Chancellor shall bring to the Board of Trustees for approval an action to establish nonresident tuition for the following fiscal year. The fee for nonresident students shall be calculated in accordance with the California Community College Budget and Accounting Manual and applicable laws and regulations to reflect the current expense of education, the expense of education in the preceding fiscal year, and fees in contiguous districts.

Exemptions to nonresident tuition may be approved under the following circumstances:

1. All nonresident students enrolling for six (6) or fewer units (no exceptions will be made);

2. A student who is both a citizen and resident of a foreign country who demonstrates a financial need for the exemption;

3. Any students, other than nonimmigrant aliens under 8 U.S. Code Section 1101(a)(15), who meet the following requirements:

a. high school attendance in California for three or more years;

b. graduation from a California high school or attainment of the equivalent thereof;

c. registration or enrollment in a course offered for any term commencing on or after January 1, 2002;

d. completion of a questionnaire form prescribed by the California Community Colleges Chancellor’s Office verifying eligibility for this nonresident tuition exemption; and

e. in the case of a student without lawful immigration status, the filing of an affidavit that the student has filed an application to legalize his/her immigration status, or will file an application as soon as he/she is eligible to do so.

4. Any students who meet the following requirements:

a. demonstrates financial need for the exemption;

b. has a parent who has been deported or was permitted to deport voluntarily;

c. moved abroad as a result of that deportation or voluntary departure;

d. lived in California immediately before moving abroad;

e. attended a public or private secondary school in the state for three or more years; and

f. upon enrollment, will be in his or her first academic year as a matriculated student in California public higher education, will be living in California, and will file an affidavit with the District stating that he or she intends to establish residency in California as soon as possible.

Deferral of payment of the state-mandated enrollment fee shall be allowed in accordance with procedures established by the college vice presidents of Student Services.

See Board Policy 5020 (currently BP 5015) Nonresident Tuition

See Board Policy 5030 (currently BP 5010) Fees

Approved 3/20/15

Fees authorized by law include:

• Non-District physical education facilities (Education Code Section 76395)
• Noncredit courses (Education Code Section 76385)
• Community service courses (Education Code Section 78300)
• Auditing of courses (Education Code Section 76370)
• Instructional materials (Education Code Sections 73365, 81457, and 81458; Title 5 Sections 59400 and 59408)
• Athletic insurance (Education Code Section 70902 subdivision (b)(9))
• Cross-Enrollment with the California State University (CSU) or University of California (UC) (Education Code Section 66753)
• Health (Education Code Section 76355)
• Parking (Education Code Section 76360)
• Transportation (Education Code Sections 76361 and 82305.6)
• Student Center (Education Code Section 76375; Title 5 Section 58510)
• Copies of student records (Education Code Section 76223)
• Dormitory (Education Code Section 81670)
• Child care (Education Code Sections 79121 et seq. and 66060)
• Nonresident capital outlay (Education Code Section 76141)
• Nonresident application processing (Education Code Section 76142)
• Credit for Prior Learning (Education Code Section 76300; Title 5 Section 55050)
• Use of facilities financed by revenue bonds (Education Code Section 81901 subdivision (b)(3))
• Refund processing (Title 5 Section 58508)
• Telephone registration (Education Code Section 70902 subdivision (a))
• Physical fitness test (Education Code Section 70902 subdivision (b)(9))
• Instructional Tape Lease/Deposit (Education Code Section 70902 subdivision (b)(9))
• Credit Card Use (Education Code Section 70902 subdivision (b)(9))
• International Student Medical Insurance (Education Code Section 70902 subdivision (b)(9))

The District only requires students to pay a fee if required or specifically authorized by statute.

Required fees include:

• Enrollment fees as set forth in Education Code, Sections 76300 and 76300.5; Title 5, Sections 58500 and 58509.
• Baccalaureate degree program fees (Title 5 Section 58501);
  • Students enrolled in upper-division coursework in a baccalaureate degree program shall be charged a per-unit fee in addition to the enrollment fee, as prescribed by law.
• Nonresident tuition with these permissive exemptions in Education Code Sections 76140 and 76140.5:
  • All nonresident students enrolling for six or fewer units; or
  • A student who is a citizen and resident of a foreign country who demonstrates financial need and this required exemption (Education Code Section 68130.5);
  • All students, other than nonimmigrant aliens under 8 U.S. Code Section 1101 subdivision (a)(15), who meet the following requirements:
    • high school attendance in California for three or more years;
    • graduation from a California high school or attainment of the equivalent thereof;
    • registration or enrollment in a course offered for any term commencing on or after January 1, 2002;
    • completion of a questionnaire form prescribed by the California Community Colleges Chancellor’s Office verifying eligibility for this nonresident tuition exemption; and
    • in the case of a student without lawful immigration status, the filing of an affidavit that the student has filed an application to legalize his/her/their immigration status or will file an application as soon as he/she/they is eligible to do so.
  • A nonresident student who enrolls in a credit English as a Second Language (ESL) course at the district and who is any of the following:
  1. A recent immigrant, as defined in 8 U.S. Code Section 1101 subdivision (a)(15);
  2. A recent refugee, as defined in 8 U.S. Code Section 1101 subdivision (a)(42); or
  3. A person who has been granted asylum by the United States, as defined in 8 U.S. Code Section 1158.

This exemption applies only to individuals who, upon entering the United States, settled in California and who have resided in California for less than one year. This exemption applies only to the tuition fee for credit ESL courses.

• Student representation (Education Code Section 76060.5; Title 5 Section 54805)

Prohibited fees include:

• Late application as set forth in California Community College Chancellor’s Office (CCCCO) Student Fee Handbook
• Add/drop as set forth in CCCCO Student Fee Handbook
• Mandatory student activities except permissive optional fees as set forth in the CCCCO Student Fee Handbook
• Mandatory student identification cards as set forth in CCCCO Student Fee Handbook
• Mandatory Student Body Organization as set forth in CCCCO Student Fee Handbook
• Nonresident application as set forth in CCCCO Student Fee Handbook
• Field trip as set forth in Title 5 Sections 55450 and 55451
• For dependends of certain veterans (Education Code Section 66025.3
• For dependents of certain victims of September 11, 2001, terrorist attacks as set forth in CCCCO Student Fee Handbook
• For certain recipients of the Medal of Honor and certain children of the recipients of the Medal of Honor as set forth in Education Code Section 66025.3
• For surviving spouses and children of a firefighter employed by the federal government whose duty assignment involved the performance of firefighting services in California (Education Code Section 68120)
• For students who have been exonerated of a crime through writ of habeas corpus or pardon that meet certain conditions (Education Code Section 69000)
• Required or funded services as set forth in CCCCO Student Fee Handbook
• Refundable deposits as set forth in CCCCO Student Fee Handbook
• Distance education (other than the statutorily authorized enrollment fees) as set forth in CCCCO Student Fee Handbook
• Mandatory mailings as set forth in CCCCO Student Fee Handbook
• Rental of practice rooms except permissible optional service fee as set forth in CCCCO Student Fee Handbook
• Apprenticeship courses as set forth in CCCCO Student Fee Handbook
• Technology except permissible optional fees as set forth in CCCCO Student Fee Handbook
• Late payment as set forth in Title 5 Sections 58502 and 59410
• Nursing/healing arts student liability insurance as set forth in Title 5 Section 55234
• Cleaning as set forth in CCCCO Student Fee Handbook
• Breakage as set forth in CCCCO Student Fee Handbook
• Test proctoring as set forth in CCCCO Student Fee Handbook

Collection and Refund of Fees

Fees are collected at the time of registration.

Fees that are raised by an act of the Legislature and made effective following registration by a student will be calculated and added to the student’s account. The student will be notified of the fee amount.

Fees that are refundable due to changes in law or regulation authorizing and establishing enrollment fees shall be refunded.

Any fee or tuition collected in error or collected for a class that is canceled by the College shall be refunded.

Nonresident tuition shall be refundable, upon application, for classes which are dropped during the first two weeks and not to exceed 10% of the length of the course.

"Residence Determination Date" is that day immediately preceding the opening day of instruction of the quarter, semester, or other session as set by the district governing board, during which the student proposes to attend a college. Enrollments in late starting classes within a term are subject to this uniform residence determination date (each term only one has one residence determination date).

Students who have had a change in their residency, and were initially charged out of state fees in error, may request a refund within the academic year (prior to June 30) of the documented residency change. Nonresident fees are not reversible or refundable past the single academic year period.

The enrollment fee, health fee, student body fee and campus center fee are refundable, upon application, if all classes are officially dropped during the first two weeks of the class.

The parking fee is non-refundable except when collected in error or when the fee has been paid for attending a class that is canceled.

Students who are currently incarcerated and enrolling in classes from the correctional facility where they are incarcerated are exempt from all Basic Fees.

Students will be notified of the availability of exemptions from certain mandatory and authorized fees.

Waiver of Fees
The District may waive enrollment fees which were not collected in a previous session where the enrollment fees were not collected as a result of the District’s error in awarding a California College Promise Grant (formerly known as Board of Governors Fee Waiver) to an ineligible student and not through the fault of the student, and to collect the enrollment fee would cause the student undue hardship.

See Board Policy 4070 Course Auditing and Auditing Fees

See Administrative Procedure 4070 Course Auditing and Auditing Fees

See Board Policy 4235 Credit for Prior Learning

See Administrative Procedure 4235 Credit for Prior Learning

See Board Policy 5020 Nonresident Tuition

See Administrative Procedure 5020 Nonresident Tuition

See Board Policy 5030 Student Fees

See Administrative Procedure 5031 Instructional Materials Fees

See Board Policy 5090 Health Services

See Administrative Procedure 5090 Health Services

See Board Policy 6750 Parking

See Administrative Procedure 6750 Parking

Approved 5/3/82

Reviewed 1/4/99

Revised by Chancellor’s Staff 8/11/08

Revised 3/20/15, 5/26/23, 3/20/26

The District may require students to provide instructional materials required for a credit or noncredit course, provided that such materials are of continuing value to students outside of the classroom setting and provided that such materials are not solely or exclusively available from the District. Except as specifically authorized or required by the Education Code, the District shall not require a student to pay a fee for any instructional materials required for a credit or noncredit course.

Required instructional materials shall not include materials used or designed primarily for administrative purposes, class management, course management, or supervision.

Where instructional materials are available to a student temporarily through a license or access fee, the student shall be provided options at the time of purchase to maintain full access to the instructional materials for varying periods of time, ranging from the length of the class up to at least two years. The terms of the license or access fee shall be provided to the student in a clear and understandable manner prior to purchase.

The District shall ensure student access to textbooks and supplemental materials on the first day of class and strengthen student access to other instructional materials before their required use, including through the use and support of zero-textbook-cost (ZTC) pathways and open educational resources (OER) where feasible and appropriate.

Instructors are responsible for selecting instructional materials and shall take reasonable steps to minimize the cost and ensure the necessity of instructional materials, including consideration of open educational resources (OER) and other zero textbook cost (ZTC) options.

The District will publish these procedures in each college catalog.

Definitions

“Required instructional materials” are any materials which a student must procure or possess as a condition of registration, enrollment or entry into a class; or any such material which the instructor determines is necessary to achieve the required objectives of a course.

“Solely or exclusively available from the District” means that the instructional material is not available except through the District, or that the District requires that the instructional material be purchased or procured from it. A material shall not be considered to be solely or exclusively available from the District if it is provided to the student at the District’s actual cost, and

a) the instructional material is otherwise generally available, but is provided solely or exclusively by the District for health and safety reasons; or

b) the instructional material is provided in lieu of other generally available but more expensive material which would otherwise be required.

“Required instructional materials which are of continuing value outside of the classroom setting” are materials which can be taken from the classroom setting, and which are not wholly consumed, used up, or rendered valueless as they are applied in achieving the required objectives of a course which are to be accomplished under the supervision of an instructor during the class. Such materials include, but are not limited to, textbooks, tools, equipment, clothing and those materials that are necessary for the student’s vocational training and employment.

Establishing Required Instructional Materials and Related Fees

The instructional and finance divisions of each college shall review instructional materials fees on a quarterly basis to determine the need for the fees and compliance with applicable laws and regulations. On an annual basis, the colleges shall submit for governing board approval a list of all courses requiring instructional material fees.

The instructional materials fees procedures shall be uniformly enforced throughout the District and will ensure that the fees charged at both campuses will be based on the same criteria and practices.

Instructional materials fees are detailed in the online class schedule. Unless there is an issue of health or safety, students can either pay the fees to the college or provide materials of equal quality. Instructors shall provide students with a list of required materials.

The Vice Chancellor of Business Services is responsible for gathering data and responding to any inquiries regarding instructional materials fees initiated by the California Community Colleges Chancellor's Office.

Income from such fees shall become supplemental income for the areas in which they were assessed as cost of materials or services. Staff and students should be informed of the distinction between these fees and unit cost.

See Board Policy 5030 Student Fees

See Administrative Procedure 5030 Student Fees

Approved 5/3/82

Revised 6/15/09

Revised and incorporated as administrative procedure (formerly BP 5031) 3/20/15

Revised 4/24/26

The Dean of Enrollment Services may withhold diplomas and registration privileges from any student or former student who fails to pay a proper financial obligation to the District. The student shall be given written notification and the opportunity to explain if the financial obligation is in error.

The definition of proper financial obligation shall include, but is not limited to: student fees; obligations incurred through the use of facilities, equipment or materials; library fines; unreturned library books; materials remaining improperly in the possession of the student; or any other unpaid obligation a student or former student owes to the District. A proper financial obligation does not include any unpaid obligation to a student organization.

Student accounts will be placed on hold by the department where the financial obligation is due. Notifications will be sent to the student via MyPortal and email after the hold has been placed. A student can review the hold details in MyPortal, Student Registration application. If an error has occurred, the student can contact the appropriate department listed on the notification.

See Board Policy 5035 Withholding Student Diplomas and Registration

Approved 5/7/21

Amended 6/18/21

The Family Educational Rights and Privacy Act (FERPA, Public Law 93-380 §438) requires educational institutions: to provide access to official educational records directly related to the student; to provide an opportunity for a hearing to challenge such records on the ground that they are inaccurate, misleading, or otherwise inappropriate; to obtain the written consent of the student before releasing personally identifiable information about them from records to other than a specified list of persons and agencies; and to extend these rights to present and former students of the college.

The College Registrar is designated as the “Records Officer” as required by the Act. Education records generally include documents and information related to admissions, enrollment in classes, grades, and related academic information.

Current and former students can review their education records by completing or filing a request with the Records Officer (College Registrar). Such records will be made available immediately when possible, but in all cases within fifteen days of the written request during Admission and Records Office hours. If as a result of such an inspection, there arises a dispute over any records, the Records Officer will initiate an informal proceeding in an attempt to resolve the matter.

If the informal proceeding fails to settle the dispute, the student may file a grievance at De Anza with the Dean of Student Development and at Foothill the Dean Student Affairs and Activities who will initiate the Student Grievance process. As a part of this process a Grievance Hearing Officer will be appointed to oversee the grievance proceeding.

See Board Policy 5050 Disclosure of Student Records

Reviewed 1/4/99

Revised by Chancellor’s Advisory Council 1/25/13

The District shall provide Student Success and Support Program services to students to further equality of educational opportunity and academic success. The Student Success and Support Programs shall identify and close opportunity gaps that impact student success and improve the District’s commitment to diversity, equity, and inclusion to better support student success. The Student Success and Support Program brings the student and the District into agreement regarding the student’s educational goal through the District’s established programs, policies, and requirements. The agreement is implemented by means of the student educational plan.

Each student, in entering into an educational plan, will do all of the following:

• identify an education and career goal;
• identify a course of study;
• be assessed to determine appropriate course placement;
• complete orientation;
• participate in the development of the student educational plan;
• complete a student educational plan no later than the term after which the student completes 15 semester units of degree applicable credit coursework;
• diligently attend class and complete assigned coursework; and
• complete courses and maintain progress toward an educational goal

Student Success and Support Program services include, but are not limited to, all of the following:

• Orientation on a timely basis, information concerning campus procedures, academic expectations, financial assistance, and any other appropriate matters
• Assessment and counseling upon enrollment, which shall include, but not be limited to, all of the following:
  • Administration of assessment instruments to determine student competency in computational and language skills
  • Assistance to students in the identification of aptitudes, interests, and educational objectives, including, but not limited to, associate of arts degrees, transfer for baccalaureate degrees, and vocational certificates and licenses
  • Evaluation of student study and learning skills
  • Referral to specialized support services as needed, including, but not limited to, federal, state, and local financial assistance; health services; mental health services; campus employment placement services; extended opportunity programs and services; campus child care services programs that teach English as a second language; and disabled student services
  • Advisement concerning course selection
  • Follow-up services and required advisement or counseling for students who are enrolled in remedial courses, who have not declared an educational objective as required, or who are on academic probation.

The District shall not use any assessment instrument except one specifically authorized by the Board of Governors of the California Community Colleges.

The District shall do all of the following:

• Inform students of their rights to access transfer-level coursework in English, mathematics (or quantitative reasoning), credit English as a Second Language and of the multiple measures placement policies or other college placement processes including the availability of challenge processes;
• Include information about the student's course placement options in the college catalog, in orientation and advisement materials, on the college's website, and in any written communication by counseling services;
• Provide annual reports to the California Community Colleges Chancellor’s Office in a manner and form described by the California Community Colleges Chancellor’s Office; and
• Publicly post the college’s placement results, including the number of students assessed and the number of students placed into transfer-level coursework, transfer-level coursework with concurrent support, or transfer-level or credit English as a Second Language coursework, disaggregated by race and ethnicity.

Mathematics, Engineering, Science Achievement (MESA) Program

The District shall operate a Mathematics, Engineering, Science Achievement (MESA) program consistent with Title 5 regulations.

See Board Policy 5050 Student Success and Support Program

Approved 1/4/99

Revised and renumbered (formerly AP 5070, AP 5071, AP 5072) 3/20/26

Students who do not maintain the academic standards described in Board Policy 6125 are subject to dismissal from Foothill or De Anza College for one quarter. The standards set forth by the District shall include the following categories:

Academic Probation

1. Probation based on grade point average: A student who attempted at least 18 quarter units, as shown by the official cumulative records, shall be placed on academic probation if he/she has earned a grade point average below 2.0 in all units which were graded on the basis of the grading described in California Administrative Code Title 5 §55758.

Progress Probation

2. Probation based on failure to maintain satisfactory progress: A student who has enrolled in a total of at least 18 quarter units, as shown by the official cumulative record, shall be placed on progress probation when the percentage of all units in which a student has enrolled, and in which a “W,” “I,” and “NP” have been recorded, reaches or exceeds 50 percent (50%).

3. Academic Dismissal: A student on academic or progress probation shall be subject to dismissal if in three consecutive quarters, either or both of the following criteria is applicable:

a. Academic Probation: The student’s cumulative grade point average is less than 1.75 in all units attempted in each of five consecutive quarters.

b. Progress Probation: The cumulative total of units in which the student has been enrolled for which entries of “W,” “I,” or “NP” have been recorded, in at least five consecutive quarters, reaches or exceeds 50 percent (50%).

The two probationary criteria described above will be applied in such a manner that a student may be placed on probation under either or both systems, and subsequently may be dismissed under either or both systems.

Foothill and De Anza College will publish in the College Catalog, procedures and conditions for probation and/or dismissal, appeal of probation and/or dismissal, request for removal of probation, and request for reinstatement. Notification to students of probation and dismissal shall occur at or near the beginning of the quarter in which it will take place.

Reviewed 1/4/99

The Foothill‑De Anza District Governing Board in accordance with California Administrative Code, Title 5, establishes within the academic regulations procedures whereby students may petition the College Academic Council, as a standing committee of the Faculty Senate, for reinstatement in Foothill or De Anza College in the event of their failure to maintain the required standards. Those who wish to return after that quarter should meet with a counselor to review academic goals and other relevant concerns to having a successful educational experience. If a counselor recommends approval of the petition, it is submitted to the College Registrar who will act on it in behalf of the Academic Council.

Students who petition for reinstatement must describe what changes now cause them to expect success; what their educational goals are; and in which courses they wish to enroll in the stated semester. Examples of changes may include such conditions as reduced work hours and improved health. Petitions that do not appear to meet such general guidelines shall be referred to the Academic Council, as will requests to return the quarter or session immediately following dismissal. Since there is generally no Academic Council meeting immediately prior to registration, a subcommittee of Academic Council members will be responsible for reviewing exception requests. Students will be removed from probation when the cumulative grade point average is 2.0 or higher and/or when the percentage of units for which there are entries of “W,” “I,” and “NP” drops below fifty percent (50%).

Reviewed 1/4/99

Enrollment in courses and programs may be limited to students meeting properly established prerequisites and co-requisites. (See BP/AP 4260 Prerequisites, Corequisites, and Advisories)
Enrollment may be limited due to the following:

• health and safety considerations;
• facility limitations;
• faculty workload;
• availability of qualified instructors;
• funding limitations;
• regional planning;
• legal requirements; and
• contractual requirements.

The District will provide priority registration for students who enroll in a community college for the purpose of degree or certificate attainment, transfer to a four-year college or university, or career advancement. Students will only receive priority registration at their primary college (if they are enrolled at both colleges).

The following students will have the highest and equal priority for enrollment:

• A member or veteran of the Armed Forces of the United States and who is a resident of California, as specified in Education Code Section 66025.9;
• A student parent who has a child or children under 18 years of age who will receive more than half of their support from that student;
• A foster youth, former foster youth who is not older than 25 years of age at the commencement of the academic year, as specified in Education Code Section 66025.9;
• A verified homeless youth or former homeless youth under 25 years of age at the commencement of the academic year, as specified in Education Code Section 66025.9;
• A student who has been determined to be eligible for Disabled Student Programs and Services;
• A student who is receiving services through Extended Opportunity Programs and Services;
• A student who is receiving services through CalWORKs;
• A student who is a Tribal TANF recipient; and
• A student receiving services from a program funded by Rising Scholars Network funds.

The following students will have priority for enrollment:

• First time students who have completed orientation, assessment, and developed student education plans.
• Continuing students, who have not lost registration priority, as defined in these policies and procedures.

These registration priorities do apply to courses offered during summer or intersessions.

Registration priority specified above shall be lost at the first registration opportunity after a student:

• Is placed on academic or progress probation or any combination thereof as defined in BP/AP 4250 Probation for two consecutive terms; or
• Has earned 150 or more degree-applicable quarter equivalent units at the District.

This 150- quarter unit limit does not include units for non-degree applicable English as a Second Language or noncredit basic skills courses as defined by the Vice President of Instruction, or students enrolled in high unit majors or programs as designated by the Vice President of Instruction.

The District shall notify students who are placed on academic or progress probation, of the potential for loss of enrollment priority. The District shall notify the student that a second consecutive term on academic or progress probation will result in the loss of priority registration as long as the student remains on probation. The District shall notify students or who have earned 75 percent (75%) or more of the unit limit, that enrollment priority will be lost when the student reaches the unit limit.

Appeal of Loss of Enrollment Priority Students may appeal the loss of enrollment priority when the loss is due to extenuating circumstances. Extenuating circumstances are verified cases of accidents, illnesses or other circumstances beyond the control of the student, or when a student with a disability applied for, but did not receive a reasonable accommodation in a timely manner. The Vice President of Student Services or his/her/their designee will determine the appeal in his/her/their sole discretion.

The District will ensure that these procedures are reflected in course catalogs and that all students have appropriate and timely notice of the requirements of this procedure.

Must be based on one or more of the following approaches:

• Limiting enrollment to first come, first served, or other non-evaluative selection techniques;
• In the case of intercollegiate completion, honors courses, or public performance courses, allocating available seats to those students judged most qualified;
• Limiting enrollment to any selection procedure expressly authorized by statute;
• Limiting enrollment in one or more sections to students enrolled in one or more other courses, provided that a reasonable percentage of all sections of the course do not have such restrictions.

The priorities for both colleges shall be as follows:

Group 1: Veterans, Foster Youth, CalWORKs, DSPS, EOPS, Rising Scholars, and Student Parents.

Group 2: MESA (Mathematics, Engineering, and Science Achievement) Umoja, Puente students and Student Athletes

Group 3: Continuing students (including full-time and part-time

Group 4: New, fully matriculated college students

Group 5: New, non-matriculated college students

Group 6: Transfer students (from any other college)

Group 7: All other college students, including continuing students who have not

• Declared a major
• Selected an educational goal of transfer, degree or certificate
• Have already transferred or completed 150 units within or outside of the College
• Has fallen into academic and/or progress probation standing. (May be restored after two consecutive terms in good standing, if applicable)

Group 8: Dually-enrolled high school students
All students in the above groups 1-6 must also have fulfilled these requirements to be eligible for priority registration:

• Selected an educational goal of transfer, degree, or certificate
• Declared a major
• Completed assessment, orientation, and an educational plan

Approved 10/24/25

Revised 12/5/25

Purpose

Administrative Procedure 5075 outlines the rules and procedures for implementing Board Policy 4225 on course repetition and Board Policy 5075 on course drops and withdrawals. The colleges shall adopt practices based upon the procedures outlined below:

Definitions

Course Add

A “course add” is defined as adding a course to an existing schedule of courses for which a student is enrolled and will receive credit on their academic record/transcripts.

Course Drop

A “course drop” is defined as dropping or removing a course from a student schedule. A student’s academic record/transcript does not contain information on dropped courses. Both the student enrolled in the course and instructor of record for the course may initiate a course drop. An instructor shall initiate a course drop if the student is identified as a no-show (never attended) or is no longer participating in the course.

Course Withdrawal

A “course withdrawal” is defined as withdrawing from participation in or no longer attending a course in which a student is enrolled. A student’s academic record/transcript will contain the course as well as the grade of “W” assigned for the course. Both the student and the instructor of record may initiate a course withdrawal. An instructor may withdraw a student identified as no longer participating in the course.

Course Add Rules

In accordance with state regulations, students may add courses throughout the official registration period. The official registration period ends on the last calendar day prior to the date at which the course has met for the first 20 percent of its duration. Each college shall publish this date in the student schedule of classes. Students may not add a course after the official registration period ends except in documented extenuating circumstances.

Course Drop Rules

In accordance with state regulations, students may drop courses throughout the official registration period. The official registration period ends on the calendar day prior to the date at which the course has met for the first 20 percent of its duration. Each college shall publish this date in the student schedule of classes. After 20 percent of the course duration, a student shall receive an evaluative or non-evaluative grade except in documented extenuating circumstances.

Course Withdrawal Rules

In accordance with state regulations, students may withdraw from courses during the period between the dates on which the course has met for 20 percent and 75 percent of its duration. Each college shall publish these dates in the student schedule of classes. After 75 percent of the course duration, a student shall be given an evaluative grade except in documented extenuating circumstances.

Maximum Number of Course Attempts leading to a Substandard Grade and Withdrawals

Students are allowed to receive a substandard grade or a W or any combination thereof in the same course a maximum of three times. Students wishing to register for a course in which they have already received three previous substandard and/or W grades shall follow the college’s published appeal process. The college shall ensure that its appeal process provides for a review of all documented extenuating circumstances. Only with documented extenuating circumstances may students be permitted to enroll in a class after having completed the maximum authorized number of enrollments in a course, including evaluative and W grades.

Notification

All deadlines for adding and dropping courses shall be posted in multiple ways.

See Board Policy 4225 Course Repetition

See Board Policy 5075 Credit Course Drops and Withdrawals

Approved by Chancellor’s Advisory Council 10/16/09

Revised and renumbered 5/16/14 (formerly AP 5003)

The Foothill and De Anza Colleges Health Services will, at a minimum, maintain a professional staff adequate to recognize health problems and to provide support and referral that would assist students in achieving their educational goals. Any further services offered shall be pursuant to implementing regulations adopted by the President of each College, subject to approval by the Chancellor.

Referrals will be made, but medical treatment or therapy is not the primary responsibility of the Colleges. Health Services may provide some limited medical services. Such services should not take the place of or duplicate services offered by off campus public or private health providers and, in any event, shall not be for other than limited reproductive health (e.g., annual/cancer screening exams, pregnancy and HIV testing, urinary tract infections, sexually transmitted disease, birth control and menstrual irregularities), cough, cold, rash, and immunizations.

Health Services Programs may also include but not be limited to:

a. Health education, consultation, referrals and psychological counseling programs.

b. Assessment, intervention, and referral services which include, but are not limited to, health appraisal, screening, first aid and urgent care (see AP 5092), health and psychological counseling and crisis intervention, nursing or medical and/or other health services.

c. Health promotion activities.

d. Communicable disease control programs and services.

e. Programs and services designed to prevent illness and injury.

f. Advisory activities for the promotion of a healthy campus community.

g. Advise college administration in the implementation of all state and federal laws pertaining to college health issues.

Notwithstanding any other policy to the contrary, the health services at each campus shall be available to all students of the District.

See Board Policy 5090 Health Services

Approved 6/3/96

Reviewed 1/4/99

The health program at De Anza and Foothill Colleges will be structured along the following guidelines:

1. A physical environment which is conducive to good health and safety will be maintained.

2. A physical fitness program which will benefit the greatest number of students will be operated and participation encouraged.

3. Complete physical examinations will not be required of all students. There will be a physical examination adequate to determine the physical fitness of a student to be a member of an intercollegiate team (for practice or participation); certain majors may be required to take complete or partial physical examinations; and students with an apparent health problem may be required to take complete physical examinations as a condition of continued enrollment. Sight, hearing, and speech examinations may be given to all students.

4. All State laws pertaining to health instruction applicable to the community college will be enforced.

5. The administration will determine that appropriate accident insurance is carried at District expense for all those on athletic teams and all other students — day and evening, regular and summer session. The insurance is to cover on-campus and off-campus approved activities.

See Board Policy 5090 Health Services

Approved 11/21/62

Revised 6/3/96

Reviewed 1/4/99

The administration will establish a procedure whereby immediate care will be given students who are involved in accidents or suffer sudden illness on the campus or in a related College activity

Such incidents will be reported to the administration as promptly as the emergency permits.

See Board Policy 5090 Health Services

Approved 10/2/61

Amended 1/4/99

The medical sources for the Foothill‑De Anza Community College District are the Santa Clara County Health Department, the Centers for Disease Control in Atlanta, Georgia, and the American College Health Association. The District will adhere to the following guidelines:

1. One of the major responsibilities of the District is to keep its students, faculty, and staff educated on current developments and practices concerning infectious diseases.

2. Persons involved in reporting and/or evaluating an individual with an infectious disease (e.g., hepatitis, measles, acquired immune deficiency syndrome, aids related complex, rubella, tuberculosis, etc.) are required to respect the individual's right to privacy and must maintain appropriately strict confidentiality regarding the person's identity and the nature of his/her illness.

3. The determination of whether or under what conditions an individual who has been diagnosed with an infectious disease shall be permitted to participate in campus activities shall be made on a case‑by‑case basis by an Infectious Disease Control Team composed of the Coordinator of Health Services (chairperson), a physician retained by the District, and an appropriate college official selected by the Vice President of Student Services (De Anza) or the Dean of Instruction and Student Affairs (Foothill) in consultation with the Coordinator of Health Services. Normal personnel rules shall apply to employees who have an infectious disease.

4. In general, mandatory screening shall not be required as a condition for entry onto campus or into any program. Specific exceptions may be approved, however, when circumstances justify it; for example, in intercollegiate athletics, allied health programs, and for groups such as those participating in the Child Development Center.

5. All areas on campus will adopt additional infectious disease control procedures if appropriate to that specific area. Any such additional procedures will be approved by Health Services in conjunction with the Santa Clara County Health Department. These will be reviewed and updated as necessary, and kept on file in the appropriate campus Health Services Office or, in the case of Central Services, in the Risk Management Office.

6. The District will abide by the infectious disease policies of all outside institutions where our students or staff participate in affiliations, but the District will not establish or maintain affiliations with institutions whose policies contradict the intent of the District's position.

Procedure

1. When a person believes that another individual might have an infectious disease that may threaten the individual's health or the health and safety of the college community, he/she should contact the Coordinator of Health Services for advice.

2. When the Coordinator of Health Services determines that it is appropriate, he or she will contact the concerned individual and assess his or her health status.

3. If the Coordinator of Health Services, after assessing the health status of an individual, determines that there is a potential threat to the individual or the college community because of the reasonable likelihood that the individual has an infectious disease, he or she will:

a. request a physician's statement or refer the matter to the Director of Human Resources, if the individual is an employee; or

b. request a physician's statement or assemble an Infectious Disease Control Team, if the individual is a student.

4. An Infectious Disease Control Team, once assembled, will consider: information and advice from the individual's physician; other relevant current medical information; the individual's rights and wishes; and the probable effect of any proposed course of action on the health and welfare of both the individual and the college community given the individual's particular circumstances. Based on a consideration of these factors, the Team shall determine if any restrictions should be placed on the individual and the nature and duration of those restrictions, if any.

5. In cases dealing with students, the student (or any other concerned individual) can ask the Vice President of Student Services (De Anza) or the Dean of Instruction and Student Affairs (Foothill) and then the President, if necessary, to review the Team's determination. If the President is asked to review the determination, his or her decision shall be final, except that the student may pursue the established standard grievance procedures if the student alleges that the President's decision violated his or her rights.

See Board Policy 5095 Infectious Disease Control

Approved 1/6/87

Amended 11/16/92; 1/4/99

The provision of counseling services is an integral component of the District’s commitment to student success and completion of their educational goals. Counseling services are provided within the ethical guidelines of the profession and in concurrence with the District’s Mission Statement.

SERVICES PROVIDED:

The counseling services available in the District include at least the following:

1. Academic counseling, in which the student is assisted in assessing, planning, monitoring and implementing his/her/their immediate and long-range academic goals;

2. Career counseling, in which the student is assisted in assessing his/her/their aptitudes, abilities, and interests, and is advised concerning the current and future employment trends and opportunities;

3. Personal counseling, including crisis intervention, in which the student is assisted with personal, family, or other social concerns, when that assistance is related to the student’s education;

4. Workshop facilitation to assist students with orientation, registration, selection of academic program, transferring, and accessing campus resources.

5. Counseling and support to specialized student populations, including but not limited to the following student populations: athletes, dual-enrolled, English language learners, first generation, foster youth, international, justice-impacted, LGBTQ+, student parents, students with disabilities, undocumented, unhoused, veterans, and traditionally underrepresented populations experiencing significant equity and gender gaps.

6. Referring students to on-campus, off-campus and/or online academic and/or social service resources which support students in achieving their educational goals, including but not limited to counseling, testing, transfer, tutoring, career assessment and job placement services, disability services, financial aid, learning communities, and mental/physical health services.

CONFIDENTIALITY OF COUNSELING INFORMATION:

Information of a personal nature disclosed by a student 12 years of age or older in the process of receiving counseling from a counselor is confidential, and shall not become part of the student record without the written consent of the person who disclosed the confidential information. However, the information shall be disclosed when permitted by applicable law, including but not limited to disclosure as necessary to report child abuse or neglect; reporting to the Chancellor or other persons when the counselor has reason to believe that disclosure is necessary to avert a clear and present danger to the health, safety, or welfare of the student or other persons living in the college community; reporting information to the Chancellor or other persons as necessary when the student indicates that a crime involving the likelihood of personal injury or significant or substantial property losses will or has been committed; reporting information to one or more persons specified in a written waiver by the student.

See Board Policy 5110 Counseling

Approved 6/14/24

The District has a transfer center plan that complies with the requirements of Title 5. The plan identifies appropriate target student populations and is designed to increase the transfer applications of underrepresented students among transfer students.

Plan components include, but are not limited to:

• Services to be provided to students
• Facilities
• Staffing
• An advisory committee
• Evaluation and reporting
• Transfer path requirements for each articulated baccalaureate major

Maintenance and Review of the Transfer Center Plan

1. Each college shall maintain a written Transfer Center Plan that complies with Title 5 requirements and district policy.
2. The Transfer Center Director or Transfer Center Coordinator at each college serves as the primary steward of the plan.
3. The plan shall be reviewed at minimum every three years, using the college’s established planning and program review processes, in collaboration with the supervising Dean of Counseling or Student Services, the college Transfer Advisory Committee, and relevant campus stakeholders.

See Board Policy 5120 Transfer Center

Approved 4/24/26

Financial Aid programs offered usually include:

• California College Promise Grant (formerly known as the BOG Fee Waiver)
• CalWORKS
• Cal Grants
• Federal Pell Grants
• Federal Direct Student Loan Program
• Federal Family Education Loan Program

Regulations must address at minimum:

• Application procedures, including deadlines
• Student eligibility
• Payment procedures
• Overpayment recovery
• Accounting requirements
• Satisfactory progress

Satisfactory Academic Progress (SAP) & Appeals (AB 789 Alignment)

The District shall establish and publish Satisfactory Academic Progress (SAP) standards that meet, at minimum, federal Title IV requirements and applicable state law. SAP evaluations, notices, and appeals shall be administered consistently across all federal and state aid programs.

Students who are determined not to be meeting SAP standards shall be notified after each term of enrollment and provided information about support services and the financial aid appeals process. SAP policies and forms, including appeal procedures and timelines, shall be clearly posted on each college’s financial aid website and in the college catalog.

Misrepresentation

Misrepresentation is defined as any false, erroneous, or misleading statement that the District, a representative of the District, or a service provider with which the District has contracted to provide educational programs, marketing, advertising, recruiting, or admissions services, makes directly or indirectly to a student, prospective student, a member of the public, an accrediting agency, a state agency, or the United States Department of Education.

A misleading statement includes any statement that has the likelihood or tendency to deceive or confuse. If a person to whom the misrepresentation was made could reasonably be expected to rely, or has reasonably relied, on the misrepresentation, the misrepresentation would be substantial.

This procedure does not apply to statements by students through social media outlets or by vendors that are not providing covered services, as reflected herein.

Loss of Eligibility for California College Promise Grant (formerly known as a BOG Fee Waiver)

A student shall become ineligible for a California College Promise Grant if the student is placed on academic or progress probation, or any combination thereof, for two consecutive primary terms. Loss of eligibility shall become effective at the first registration opportunity after such determination is made.

The District shall notify students of their placement on academic or progress probation no later than thirty days following the end of the term that resulted in the student’s placement on probation. The notification must clearly state that two consecutive primary terms of probation will lead to a loss of the California College Promise Grant until the student is no longer on probation. The notification must also advise students about the available student support services to assist them in maintaining eligibility.

The District shall adopt, prominently display, and disseminate policies ensuring that students are advised about the student support services available to assist them in maintaining and reestablishing California College Promise Grant eligibility. Dissemination includes, but is not limited to, information provided in college catalogs and class schedules.

The District shall establish written procedures by which a student may appeal the loss of a California College Promise Grant due to extenuating circumstances, or when a student with a disability applied for, but did not receive, a reasonable accommodation in a timely manner. Extenuating circumstances are verified cases of accidents, illnesses, or other circumstances that might include documented changes in the student’s economic situation or evidence that the student was unable to obtain essential student support services. Extenuating circumstances also includes special consideration of the specific factors associated with Veterans, CalWORKs, EOPS, and DSPS student status.

Foster Youth shall not be subject to loss of California College Promise Grant due to placement on academic or progress probation. This exemption for Foster Youth is effective until the date specified in Education Code Section 66025.9 subdivision (c).

Students Enrolled in a Baccalaureate Degree Program

Students enrolled in a baccalaureate degree program who wish to apply for a California College Promise Grant (CCPG) waiver must submit either a Free Application for Federal Student Aid (FAFSA) or a California Dream Act application in lieu of completing the Board of Governors Fee Waiver application.

Scholarship Displacement

The District shall not reduce the institutional gift aid offer of a student who is eligible to receive a federal Pell Grant award, a Cal Grant award, or financial assistance under the California Dream Act for an academic year as a result of private scholarship awards designated for the student unless the student’s gift aid exceeds the student’s annual cost of attendance. The District may reduce the institutional gift aid offer of a student who is eligible to receive a federal Pell Grant award, a Cal Grant award, or financial assistance under the California Dream Act by no more than the amount of the student’s gift aid that is in excess of the student’s annual cost of attendance. The District shall not consider receipt or anticipated receipt of private scholarships when considering a student who is eligible to receive a federal Pell Grant award, a Cal Grant award, or financial assistance under the California Dream Act for qualification for institutional gift aid.

See Board Policy 5130 Financial Aid

Approved 1/23/26

Disabled Student Programs and Services (DSPS) is the primary provider for support programs and services. Students with disabilities that require accommodation are not required to register with DSPS. The point of contact regarding accommodations for that group is the ADA/504 Compliance Officer. The ADA/504 Compliance Officer is located in the office of Human Resources.

The College maintains a plan for the provision of programs and services to students with disabilities designed to promote equitable access to college classes and programs. Accessibility of instructional and institutional content is a shared institutional responsibility. Faculty and staff who create or distribute course materials and digital content are responsible to ensure such content is accessible to students with
disabilities. The provision of individual accommodations through DSPS does not replace this broader institutional obligation.

DSPS services shall be available to students with verified disabilities. The services to be provided include, but are not limited to, reasonable accommodations, academic adjustments, technology accessibility, equipment, instructional programs, and academic counseling.

Providing Academic Adjustments for Students with Disabilities
Students with disabilities are entitled to equitable access to educational institutions and all systems of communication under federal and State laws. Equitable access for an individual with a disability is defined as the opportunity to obtain similar results, gain similar benefits, or to reach similar levels of achievement as a non-disabled student, in
the most integrated setting appropriate to the person’s needs. Equivalent access is achieved either by providing universal access or by academic adjustments (accommodations). Academic adjustments or accommodations are authorized for individual students. Academic adjustments and modifications provide equal access to the way instructional material is presented, learned, expressed, and/or assessed. In postsecondary settings, academic adjustments or accommodations may not fundamentally alter the essential requirements of a course, program, certificate, or degree (Section 504 of the Rehabilitation Act of 1973).

Verification
Disability verification is to be provided by the student and must be from an appropriate certified licensed professional and/or physician. The student is responsible for requesting adjustments or accommodations in a timely fashion. Students should submit their documentation to DSPS or to the ADA/504 Compliance Officer. Students who attempt to directly submit documentation to their professors should be encouraged to register with DSPS. If the student prefers not to use DSPS services, the ADA/504 Compliance Officer will address the issue of accommodations. Professors are not permitted to offer accommodations without authorization from DSPS or the ADA/504 Compliance Officer (unless those same accommodations would be offered to other students in that class).

1. If the student does not have appropriate verification of disability, DSPS will initiate an assessment to determine and document a disability if within the scope of assessment services provided by DSPS and deemed necessary by an DSPS professional.
2. The DSPS professional who meets the standards established by State regulations will assess and document the extent and the effects of the current disability. Depending on the severity and educationally related functional limitations of the assessed disability, the DSPS professional shall establish eligibility for accommodations. Accommodations will be provided in a timely manner upon the student’s request. DSPS or the student will submit to his/her/their instructors the accommodations authorization forms completed by the DSPS professional.
3. Requests: After eligibility is determined, students must request their approved accommodations each term. Eligibility remains active, but accommodations must be activated by the student for each course every quarter. To ensure timely provision, students are encouraged to submit requests at or before the start of each term.
4. Student Enrollment and Requirements: Students must be currently enrolled in a credit or noncredit adult education course to request and receive academic adjustments.
5. The following or similar statement is recommended for inclusion on course syllabi and should be read at the first-class meeting: “I am committed to the success of every student in this class. If you have special needs or need accommodations, please let me know as soon as possible so that I can be sure all students have equitable access to my course. Students with disabilities are highly encouraged to register with DSPS.”

Course Substitutions
A course substitution is a rare accommodation in which a different course is recommended in lieu of a required course. Students can work with their DSPS counseling faculty to complete the forms and process for a course substitution as an accommodation.

1. The student must complete a request for course substitution with DSPS. This request should be made as early in degree progression as possible to align the substitution with the degree plan.
2. A preliminary review of the student's disability-related need for a course substitution will be made considering the unique needs of each student. This review must be conducted by a team of appropriate professionals within DSPS including the Dean of DSPS. Sufficient written documentation that the student meets all standardized criteria established by Title 5 and the Chancellor's Office relevant to the student’s disability must be demonstrated to the DSPS office to proceed with a formal request (Sections 56032-56044 of Subchapter 1 of Chapter 7 of Division 6 of Title 5).
3. If the DSPS team determines that the above requirements are met, it will develop an educational plan for the student that addresses the student’s particular disability, immediate and future educational and career goals, and how this particular course substitution will affect any prerequisite, graduation, or transfer requirements detailed by this educational plan.
4. DSPS certificated personnel will determine if the requested substitution constitutes a fundamental alteration of the educational program. If there are any concerns related to the discipline of study, an ad hoc committee composed of the DSPS counselor, DSPS dean, a subject matter expert, and a representative of Admissions and Records will convene. If the ad hoc committee cannot reach consensus, then the matter will be referred to the ADA/504 Compliance Officer for review.
5. Any course substitution provided for students determined to require such an academic adjustment should guarantee that any grade assigned to these students is based on their ability to demonstrate comparable concept mastery to that of other students enrolled in the course being replaced.
6. If the substituted course is required for transfer, and the student plans to transfer, the student is responsible for contacting the transferring institution regarding the acceptability of the substitution. Foothill De Anza students will be informed in writing that a substitution granted by Foothill De Anza may not be recognized by a subsequent educational institution.

Course Repeatability
Repetition of educational assistance classes is subject to the provisions of article 4 (commencing with section 55040) of Subchapter 1 of Chapter 6 and Section 58161 of this Division. However, districts are authorized to permit additional repetitions of credit or noncredit educational assistance classes to provide an accommodation to a student’s educational limitations pursuant to state and federal nondiscrimination laws. Districts shall develop policies and procedures providing for repetition under the following circumstances:

a, When continuing success of the student in other general and/or educational assistance classes is dependent on additional repetitions of a specific educational assistance class;

b. When additional repetitions of a specific educational assistance class are essential to completing a student’s preparation for enrollment into other general or educational assistance classes; or

c. When the student has an Academic Accommodation Plan which involves a goal other than completion of the educational assistance class in question and repetition of the course will further achievement of that goal.

NOTE: Authority cited: Sections 55040, 67312, 70901 and 84850, Education Code.
Reference: Sections 67310-67312 and 84850, Education Code; and 29 U.S.C Sec.794.

Implementation Guidelines
Section 56029 defines the circumstances under which educational assistance classescan be repeated above and beyond ordinary course repetition standards for credit courses as set forth in Sections 55040, 55761-63 and 58161 of Title 5.

Each district must establish procedures for tracking course repetitions and a process for students to invoke an educational assistance class repetition accommodation on a case-by-case basis.

However, districts are authorized to permit additional repetitions of educational assistance classes to provide an accommodation to a student’s educational limitations pursuant to state and federal nondiscrimination laws. Although colleges have the ultimate responsibility for setting policy on this subject, the regulation indicates that repetition should be permitted whenever it is necessary to allow the student to make progress toward fulfilling the goals of the Academic Accommodation Plan either by acquiring additional skills or by preparing for other courses. Thus, any repetition which facilitates measurable progress is permitted under Section 56029. Students may not audit educational assistance classes to avoid the limit on repetition.

It should be noted that although Section 56029 does not address additional repetitions of regular general classes, colleges are encouraged to provide for repetition of such classes where repetition is required for an individual student with a disability as reasonable accommodation under Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) nor does Section 56029 impose limits on repetition of noncredit classes. Districts that do not offer noncredit may wish to enter special arrangements with their K-12 counterparts to address the need for additional course repetitions.

Repetitions are allowed if the circumstances described in a), b), or c) of Section 56029 apply to the individual student’s situation. How many times an individual student is allowed to enroll in adaptive physical education beyond the four semesters, or six quarters depends on how long the circumstances apply. The college should have such students apply at each enrollment period for reevaluation of their circumstances.

Complaint/Grievance Process for Providing Equivalent Access
Students with disabilities or professors who are not satisfied with the reasonable accommodation, purchase, use, or agreement for accessing College-related information can appeal the decision following the procedure outlined below.

1. Discuss their concerns and offer suggestions for an alternate plan with their DSPS Counselor and/or Instructional Specialist.
2. If not satisfied with the outcome of Step 1 above, the student may call for the Dean or Department Chair of DSPS or the ADA/504 Compliance Officer to review the complaint and determine whether changes in the accommodations plan are warranted.
3. If not in agreement with the decision made by the Dean of DSPS or the ADA/504 Compliance Officer, the student should use the Complaint/Grievance Process.
4. If an instructor has questions or concerns about an accommodation authorized by DSPS or requested by a student with a verified disability, the instructor should promptly contact the DSPS professional who authorized the accommodation(s). Informal meetings and discussion among the instructor, Department Chair or designee, the student, the appropriate members of DSPS, and/or other appropriate members of the College community are essential at the outset and will be completed in a timely manner following the request for the accommodation.
5. If no informal resolution can be found within five instruction days and the accommodation is not allowed, the DSPS professional, student, or the instructor will refer the matter to the ADA/504 Compliance Officer as soon as possible for review.
6. If either the instructor or the student disagrees with the decision, they will contact the ADA/504 Compliance Officer in writing within five instruction days.
7. The accommodation originally authorized by DSPS will be allowed until a resolution is achieved.
8. Discrimination Complaints: Students wishing to file discrimination complaints on the basis of ethnic group identification, national origin, religion, age, sex or gender, gender identity, sexual orientation, race, color, ancestry, physical or mental disability, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these perceived characteristics, and any other category of unlawful discrimination should contact the College’s Title IX/504 Compliance Officer.

AP 3410 Non Discrimination
AP 3430 Prohibition of Harassment
Unlawful Discrimination http://extranet.cccco.edu/Divisions/Legal/Discrimination.aspx
OCR (Office of Civil Rights) http://www2.ed.gov/about/offices/list/ocr/complaintintro.html

General Provisions

1. A complaint can be withdrawn at any step of the process; however, the same complaint shall not be re-filed.
2. The ADA/504 Compliance Officer can be consulted by any party regarding these procedures at any time.
3. Accommodations may not fundamentally alter the essential requirements of any course, program, certificate, or degree. Professors may request a review of an accommodation authorized by DSPS if he or she has questions or concerns about the appropriateness of the accommodation (see nos. 4-6 above).
4. Accommodations may not pose a direct threat to the health or safety of others.
5. Accommodations may not pose an undue financial or administrative burden on the College.

Other Complaints
Students, employees, or members of the public wishing to file complaints or grievances based upon discrimination based on physical or mental disability should contact the Human Resources Office in the District Building. The College’s general grievance process is outlined in the Administrative Procedures.

If these processes yield an unsatisfactory result, the Office for Civil Rights may be contacted regarding their complaint resolution processes:

United States Department of Education
Office for Civil Rights
Region IX Old Federal Building
50 United Nations Plaza, Room 239
San Francisco, CA 94102

The catalogs for Foothill College and De Anza College contain the most recent information regarding services available for students with disabilities.

See Board Policy 3440 Service Animals

See Administrative Procedure 3440 Service Animals

See Board Policy 5140 Disabled Student Programs and Services

Approved 11/15/04 (AP 5076 and AP 5077), 12/6/04 (AP 5078)

Revised and renumbered (formerly AP 5076, AP 5077, AP 5078) 5/22/26

The District has a Student Equity Plan for each college. The plans are filed as required with the California Community Colleges Chancellor's Office following approval by the Board of Trustees.

The development of each college's Student Equity Plan shall include:

• The active involvement of participatory governance groups.
• Involvement by appropriate people from the community who can articulate the perspective and concerns of historically underrepresented groups.
• Campus-based research as to the extent of student equity.

Each college's Student Equity Plan shall address:

• Institutional barriers to equity.
• Goals for access, retention, degree and certificate completion, English as a Second Language (ESL) and basic skills completion, and transfer for each historically underrepresented group.
• Activities most likely to be effective to attain the goals, including coordination of existing student equity related programs.
• Sources of funds for the activities in the plan.
• A schedule and process for evaluation of progress toward the goals.
• An executive summary that describes the groups for whom goals have been set, the goals, the initiatives that the District will undertake to achieve the goals, the resources budgeted for that purpose, and the District officer or employee who can be contacted for further information.

The student equity plans shall be developed, maintained, and updated by the college entity determined by each college. The plans shall be coordinated under the supervision of the Vice President of Instruction and Vice President of Student Services. The college President shall be responsible for approving, holding accountable, and receiving updates on the implementation of the equity plan.

See Board Policy 5300 Student Equity

Approved 3/31/17

Students at Foothill and De Anza College are members of an academic community. The primary goal of that community is the development and growth of students through the transmission and application of knowledge. Freedom of expression, inquiry and action are an essential part of student’s rights. Students are expected to exercise those rights within rules established under the general policies of the Governing Board and in accordance with the Student Code of Conduct as set forth in Administrative Procedure 5510.

I. IN THE CLASSROOM

A. Protection of Freedom of Expression

Students are free to take reasoned exception to the data or views offered in any course of study to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.

B. Protection Against Improper Academic Evaluation

Students shall not be evaluated in a prejudiced or capricious manner. At the same time, students are responsible for maintaining standards of academic performance established for each course in which they are enrolled. Standards relating to maters of class attendance, punctuality, dress (e.g. safety goggles and uniforms), and other similar classroom requirements, where essential in evaluation, should be clearly communicated by the instructors to the students enrolled in the courses where they apply.

C. Protection Against Improper Disclosure

Information about students’ views, beliefs, and political associations which employees acquire in the course of their work is considered confidential. Protection against improper disclosure is a serious professional obligation. Disclosures without a student’s consent shall be limited to those allowed under applicable law.

II. STUDENT RECORDS

A. Definition of Records

The following files, records, and documents are maintained by the colleges as “Education Records:” admissions and registration forms, academic transcripts and grade reports, general education certification, graduation petitions, K-12 permission forms, instructor role books, placement test scores, counseling records, financial aid applications, campus employment information, veterans folder relating to certification and benefits, discipline records, and athletic eligibility forms.

B. Right to Access

Any currently enrolled or former students shall have a right of access to their own “Education Records” as defined above or those that meet the definition of a “student record” in Title 5 regulations of the California Administrative Code. Such access shall be provided during regular office hours, and the appropriate College official may require a written request from the student provided that access is granted where authorized by law no later than five working days following the date of the request.

C. Location of Records

Most of the above records are housed in Administration Building. The Vice President of Student Services (De Anza College) and the Dean of Instruction and Student Development (Foothill College) have overall responsibility for such records. The Vice President’s Office (De Anza) or Dean (Foothill) shall provide specific directions to students, upon request, concerning which college officials to contact to make a request for access to any records.

D. Directory Information

The colleges may release directory information as to any student or former student currently attending the college, consistent with applicable Federal and State statutes. Directory information for students includes the following: name, address, telephone number, date and place of birth, class schedule, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent public or private school attended. No directory information shall be released regarding any student or former student when the student or former student has notified the college in writing, pursuant to published procedures established by the District, that such information shall not be released.

E. Confidentiality of Records

Information from Education Records will be available only to legally authorized persons. The express consent of the student is required for access by any other persons. No records will be kept which reflect the political and religious activities or beliefs of students. All college employees are to respect confidential information about students which they acquire in the course of their work.

Access to student records may be permitted to the following:

1. Officials and employees of the Foothill-De Anza District; provided that any such person has a legitimate educational reason for inspecting a record.

2. Federal and state officials so authorized.

3. Officials of other public or private schools where the student seeks or intends to enroll.

4. Agencies or organizations in connection with a student’s application for, or receipt of financial aid; provided that information permitting the personal identification of students may be disclosed only as necessary for purposes relating directly to that aid.

5. Accrediting organizations in order to carry out their accrediting functions.

6. Organizations conducting studies for, or on behalf of, educational agencies or institutions for purposes allowed in Title 5 and so long as that information that allows personal identification of a student is kept confidential and destroyed when no longer needed.

7. Appropriate person in connection with an emergency if the information is necessary to protect the health or safety of the student or other persons.

F. Impoundment of Records

Whenever a student is delinquent through failure to comply with college rules or regulations, to pay college debts, or to return property owned by the college, the student’s records may be impounded. A student whose records are impounded shall not be allowed to: register for subsequent terms of instruction, receive or send transcripts or work completed, and/or receive other services in the college which relate to his/her records.

III. STUDENT AFFAIRS

A. Freedom of Association

Students are free to organize and join associations to promote their common interest.

1. The policies and actions of a student organization will be determined by vote of only those persons who hold bona fide membership in the organization and are enrolled at either Foothill or De Anza College.

2. Affiliation with an extramural organization shall not of itself disqualify a student organization from institutional recognition.

3. Campus advisers are strongly recommended; each organization is free to choose its own adviser. Institutional recognition will not be withheld or withdrawn solely because of the inability of a student organization to secure an adviser. Campus adviser may advise organizations in the exercise of responsibility, but they will not have the authority to control the internal policies of such organizations.

4. Student organizations are required to submit to the Associated Student Body at the campus for which they are seeking recognition, a statement of purpose, criteria for membership, rules or procedures, and a current list of officers as a condition of institutional recognition.

5. Campus organizations, including those affiliated with an extra-mural organization, shall be open to all Foothill and De Anza College students without respect to race, creed, gender, religion, sexual orientation, age, physical abilities, or national origin.

B. Freedom of Inquiry and Expression

1. Students and student organizations are free to examine and to discuss all questions of interest to them, to express opinions publicly and privately, and to support causes by orderly means which do not disrupt the regular and essential operation of the institution. At the same time, student shall make it clear to the academic and the larger community that in their public expressions or demonstrations students or student organizations speak only for themselves.

2. Students are allowed to invite and to hear any person of their own choosing. Routine procedures are required by the colleges before a quest speaker is invited to appear on campus to insure that there is orderly scheduling of facilities and adequate preparation for the event, and that the occasion is conducted in a manner appropriate to an academic community. The institutional control of campus facilities is not used as a device of censorship. Those in charge of a program shall make it clear to the academic and larger community that sponsorship of guest speakers does not necessarily imply approval or endorsement of the views expressed, either by the sponsoring group or the institution.

C. Student Participation in Institutional Governance

As constituents of the academic community, students are free, individually and collectively, to express their views on issues of institutional policy and on matters of general interest to the student body. The students may participate in the formulation and applications of institutional policy affecting academic and student affairs through student government. The Associated Student Body (ASB) at Foothill and De Anza College are the institutionally recognized system of student government which has express responsibility for a student activities program designed to benefit the colleges and contribute to the welfare of the students. The student council of each ASB formulates and executes student government policies; administers a budget; plans and conducts social, club, recreational, service and leisure-time programs in accordance with the ASB constitution and other laws and regulations (of each college); makes appointments to college- and district-wide committees, task forces etc.; and assists in the coordination of club activities.

Any matter of student governance that conflicts with college policy shall be resolved by the administration after opportunities have been given to the ASB to either correct the matter or to discuss the matter completely with the administration. (See Board Policy 2222)

D. Official Student Publications

Foothill and De Anza Colleges provide sufficient editorial freedom and financial autonomy for the official student publications to maintain their integrity of purpose as vehicles for free inquiry and free expression in an academic community.

Institutional authorities, in consultation with students and faculty, have a responsibility to instruct students on the role of the official student publications, the standards to be used in their evaluation, and the limitations on external control of their operation. At the same time, the editorial freedom of student editors and managers entails corollary responsibilities to be governed by the canons of journalism, such as the avoidance of libel, indecency, undocumented allegations, attacks on personal integrity, and the techniques of harassment and innuendo. As safeguards for the editorial freedom of official student publications, the following provisions are necessary:

1. The student press is free of censorship and advance approval of copy to the extent of First Amendment protections, and its editors and managers are free to develop their own editorial policies and news coverage. Editors and managers of student publications are protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of First Amendment protected editorial policy or content. Only for proper and stated causes shall editors and managers be subject to removal and then by orderly and prescribed procedures. The agency responsible for the appointment of editors and managers should be the agency responsible for their removal. In the absence of an appointment agency, the regular hearing procedures of this statement should be utilized in the removal of an editor or manager. If such agency does exist, the orderly and prescribed procedures for removal must be stated in writing and submitted to the appropriate administrator (vice president/dean) at each campus to ensure it is consistent with the District’s procedures and policies related to Student Rights and Responsibilities and Student Due Process.

2. All Foothill and De Anza published, financed, or recognized student publications shall explicitly state on the editorial page that the opinions there expressed are not necessarily those of the College or student body.

See Board Policy 5500 Student Rights and Responsibilities

See Administrative Procedure 5510 Student Code of Conduct

See Administrative Procedure 5520 Student Due Process and Discipline

See Administrative Procedure 5530 Student Rights and Grievances

Revised 1/4/99, 1/20/06

Revised and reviewed by Chancellor’s Advisory Council 11/3/06

Foothill and De Anza Colleges consider the following principles essential to their educational mission and community life:

1. Mutual respect between students, faculty and staff; and administration;
   
2. Equity and inclusion for all members of our campus community.
   
3. Pursuit of studies with honesty and integrity;
   
4. Respect for College and personal property; and
   
5. Compliance with all college, district, state and federal rules and regulations.

These standards are intended to promote responsible student conduct and fair play. Students shall be subject to College discipline (as outlined in Administrative Procedure 5520: Student Discipline Procedures) for any of the following misconduct that occurs at any time on campus or at any off campus facility, including internet-based courses held on the worldwide web, or college-approved or sponsored functions:

1. Academic dishonesty, such as cheating, plagiarism (including plagiarism included in student publications), or knowingly furnishing false information to the Colleges, or District. Academic dishonesty is the act of obtaining or attempting to obtain credit for academic work through the use of dishonest, deceptive, or fraudulent means;
   
2. Unauthorized preparation, giving, selling, transfer, distribution or publication, for any commercial purpose, of any contemporaneous recording of an academic presentation in a classroom or equivalent site of instruction, including but not limited to handwritten or typewritten class notes, except as permitted by any district policy or administrative procedure;
   
3. Dishonesty, forgery, alteration, or misuse of College or District documents, records or identification;
   
4. Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other College or District activities, including its public service functions, or of other authorized activities;
   
5. Physical or verbal abuse of any person or conduct which threatens or endangers the health or safety of any such person; Causing, attempting to cause or threatening to cause physical injury to another person;
   
6. Bribery; Offering to pay an employee or offering favors in exchange for preferential treatment including inflated grades, exam copies or other confidential information.
   
7. Causing or attempting to cause damage to College or District property or to private property on campus;
   
8. Stealing or attempting to steal College or District property or private property on Campus, or knowingly receiving stolen College or District property or private property on campus; Committing or attempting to commit robbery, theft, larceny, or extortion;
   
9. Willful misconduct that results in injury or death to a student or to College or District personnel or which results in cutting, defacing, or other injury to any real or personal property owned by the College or District or on the campus;
   
10. Unauthorized entry to or use of College or District facilities;
    
11. Violation of College or District policies or of campus regulations including those concerning registration of student organizations, use of College or District facilities, or the time, place and manner of public expression;
    
12. Unlawful possession, use, sale, offer to sell, or furnishing or being under the influence of, any controlled substance as listed in California Health and Safety Code Section 11053 et seq., an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering, arranging or negotiating the sale of any drug paraphernalia, as defined in California Health and Safety Code Section 11014.5;
    
13. Use, possession, or sale of any firearm, knife, explosive, or other object that could be classified as a weapon (unless the student has specific authorization from a College or District official);
    
14. Disruptive behavior, willful disobedience, habitual profanity or vulgarity, or the open and persistent defiance of authority, or persistent abuse of College or District personnel; which includes failure to comply with a directive given by college or district personnel, in accordance with established policies;
    
15. Gambling on College or District property;
    
16. Hazing or any act that injures, degrades, or disgraces or tends to injure, degrade, or disgrace any fellow student or other persons;
    
17. Disorderly conduct or lewd, indecent or obscene behavior, conduct or expression on District-owned or controlled property, or at District sponsored or supervised functions;
    
18. Willful or persistent smoking or vaping in any area where smoking has been prohibited by law or by regulation of the College or District;
    
19. Theft or abuse of computer time, campus technology resources, including but not limited to:
    

    a. unauthorized entry into a file, to use, read or change the contents or for any other purpose;

    b. unauthorized transfer of a file;

    c. unauthorized use of another persons identification, network credentials and/or password;

    d. use of campus technology resources to interfere with the work of another student, faculty member or college official;

    e. use of campus technology resources to send obscene or abusive messages, or to defame or intentionally harm other persons;

    f. use of campus technology resources to interfere with normal operation of the college computing system;

    g. abuse of campus technology resources for student’s personal benefit;

    h. use of campus technology resources to violate academic integrity standards.

    i. use of campus technology resources to violate any campus, district, State, Federal, policy, law, or regulation;

    j. The use of technology in a manner that violates the Foothill-De Anza Community College District standards of student conduct.
    

20. Committing sexual harassment as defined by law or as set forth in Board Policy 4640;
    
21. Engaging in harassing or discriminatory behavior based on race, sex, religion, age, national origin, gender expression, sexual orientation, disability, or any other status protected by law, policy, or statute; Violating any state or federal law prohibiting harassment, stalking, intimate partner violence, domestic violence, sexual misconduct or any other form of violence or harassment, including Title IX, Campus SaVE and/or Violence Against Women Act (VAWA).
    
22. Engaging in expression which is obscene, libelous or slanderous, or which so incites students as to create a clear and present danger of the commission of unlawful acts on College or District premises, or the violation of lawful College or District regulations, or the substantial disruption of the orderly operation of the College or District.
    
23. Engaging in harassing and/or intimidating conduct or bullying against another student or a college employee through words or actions, including direct physical contact; verbal assaults, such as teasing or name-calling; social isolation or manipulation; and cyberbullying;
    
24. Persistent, serious misconduct where other means of correction have failed to bring about proper conduct.

See Board Policy 5500 Student Rights and Responsibilities

See Administrative Policy 5520 Student Discipline Procedures

Adopted 1/20/06

Revised and renumbered 2/23/24 (formerly AP 5510)

In developing responsible student conduct, disciplinary proceedings play a role substantially secondary to example, counseling, guidance, and admonition. At the same time, educational institutions have a duty and the corollary disciplinary powers to protect their educational purpose through the settings of standards of scholarship and conduct for the students who attend them and through the regulation of the use of institutional facilities.

The purpose of this procedure is to provide a prompt and equitable means to address violations of the Student Code of Conduct (as set forth in Administrative Procedure AP 5500), which guarantees to the student or students involved the due process rights entitled to them by state and federal constitution protections. This procedure will be used in a fair and equitable manner, and not for purposes of retaliation. It is not intended to substitute for criminal or civil proceeds that may be initiated by other agencies.

I. DEFINITIONS

College. Foothill College, De Anza College and their respective programs and campuses.

District. The Foothill-De Anza Community College District.

President. The college president or a designated representative of the college president.

Student. A currently enrolled student, a person who has filed an application for admission to the college, or a former student...who was enrolled at the time of the alleged violation of the Standards of Student Conduct.

Instructor. Any academic employee of the District in whose class a student subject to discipline is enrolled, or counselor who is providing or has provided services to the student, or other academic employee who has responsibility for the student's educational program.

Student Discipline Officer. The student judicial affairs official designated by the College to be responsible for reviewing and processing student discipline matters.

Admonition. An administrative, verbal warning to the student to cease and desist from conduct determined to violate the Standards of Student Conduct.

Written Warning. Written notice to the student that continuation or repetition of specific conduct found wrongful within a period of time stated in the warning, may be cause for more severe disciplinary action. Written reprimands may become part of a student's permanent record at the college.

Disciplinary Probation. Exclusion from participation in privileges or extracurricular activities in any format or location as set forth in the notice of disciplinary probation for a specified period of time.

Restitution. Financial liability for damage to or misappropriation of district or personal property or funds. Restitution may take the form of repayment of funds or appropriate service to repair or otherwise compensate for damages.

Suspension. Exclusion of the student for good cause from one or more classes for a period of up to ten (10) days of instruction, or the remainder of the school term, or from all classes and activities for one or more terms. The suspended student is prohibited from being enrolled in any other College in the District for the period of suspension. No student shall be subject to suspension without the opportunity to participate in a due process hearing or meeting without a reasonable amount of time.

Summary Suspension. Any student who has willfully disrupted the orderly operation of the campus may be promptly suspended pending a hearing, where such immediate suspension is required in order to protect lives or property and to insure the maintenance of order, provided, however, that a reasonable opportunity must be afforded the suspended person for hearing within ten (10) days. In all other cases, where disciplinary action is to be taken in response to willful disruption of the orderly operation of the campus, discipline shall be imposed only after a prompt hearing by a campus body resulting in a finding that the student willfully disrupted the orderly operation of the campus.

Expulsion. Exclusion of the student by action of the Board of Trustees from all Colleges in the District permanently.

Removal from class. Exclusion of the student by an instructor for the day of the removal and the next class meeting.

Withdrawal of Consent to Remain on Campus. Withdrawal of consent by district police or the Student Discipline Officer for any person to remain on campus in accordance with California Penal Code Section 626.4 where the Student Discipline Officer has reasonable cause to believe that such person has willfully disrupted the orderly operation of the campus.

Day. Days during which the District is in session and regular classes are held, excluding Saturdays, Sundays and holidays.

II. DISCIPLINARY PROCEDURES

Except in cases where immediate discipline pending a hearing is authorized, the following procedures will apply before disciplinary action is taken to suspend or expel a student:

Notice: The Student Discipline Officer will determine if there are sufficient grounds to warrant discipline. If the Student Discipline Officer determines sufficient grounds exist to warrant discipline, the student will be provided with written notice of that determination. The written notice will include the following:

1) The specific section of the Code of Student Conduct that the student is charged with violating.

2) A short statement of the facts supporting the allegations against the student.

3) The right of the student to meet with the Student Discipline Officer or designee to discuss the accusation, or to respond in writing.

4) The nature of the discipline that is being considered.

Time Limits. The notice must be provided to the student within ten (10) days of the date on which the conduct took place or became known to the Student Discipline Officer. In the case of continuous, repeated or ongoing conduct, the notice must be provided within ten (10) days of the date on which conduct occurred or became known to the Student Discipline Officer which led to the decision to take disciplinary action. Any times specified in these procedures may be shortened or lengthened if there is mutual concurrence by all parties.

Pre-Hearing Meeting. If the student chooses to meet with the Student Discipline Officer, the meeting must occur no sooner than five (5) days after the notice is provided. The request must be made in writing to the Student Discipline Officer or designee. At the meeting, the student must again be told the facts leading to the accusation, must be given an opportunity to respond verbally or in writing to the accusation, and be provided with their options for doing so. In addition, the Student Discipline Officer shall explain the hearing procedures to the student and provide the opportunity to ask questions and receive clarification about the conduct of the hearing.

Schedule of Hearing. The formal hearing shall be scheduled within ten (10) days after the prehearing meeting with the Student Discipline Officer.

Campus Disciplinary Hearing Board. The Campus Disciplinary Hearing Board shall be comprised of members of the faculty, classified staff and administrators. The Student Discipline Officer and the president of the Academic Senate and Classified Senates shall each, at the beginning of the academic year, establish a list of persons who will serve on student disciplinary hearing panels. The Student Discipline Officer shall appoint the hearing panel from the names on these lists. The administrator on the hearing panel shall serve as Chair of the hearing board. However, no administrator or faculty member who has any personal involvement in the matter to be decided, who is a necessary witness, or who could not otherwise act in a neutral manner shall serve on a hearing panel.

Hearing Board Chair. The administrator appointed to serve as chair shall make the final decision on all matters relating to the conduct of the hearing unless there is a vote by other members of the board to the contrary.

Conduct Of The Hearing. The members of the hearing panel shall be provided with a copy of the accusation against the student and any written response provided by the student before the hearing begins. The Student Discipline Officer shall present the facts supporting the accusation.

The Student Discipline Officer and the student may call witnesses and introduce oral and written testimony relevant to the issues of the matter. In compliance with principles of due process, the student shall have the right to present cross-examination questions for the witnesses to the hearing board chair. The hearing board chair will determine the relevancy and appropriateness of the questions before asking them. The hearing board chair will pose the questions to the witnesses, who will be compelled to provide a response to each question presented. Formal rules of evidence shall not apply. Any relevant evidence shall be admitted. Unless the hearing panel determines to proceed otherwise, the Student Discipline Officer and the student shall each be permitted to make an opening statement. Thereafter, the Student Discipline Officer shall make the first presentation, followed by the student. The Student Discipline Officer may present rebuttal evidence after the student completes their evidence. The burden shall be on the Student Discipline Officer to prove by the preponderance of the evidence that the allegations against the student are true.

The student may represent themself, and may also have the right to be represented by a person of their choice. An attorney shall not represent the student unless, in the judgment of the hearing panel, complex legal issues are involved. If the student wishes to be represented by an attorney, a request must be presented not less than five (5) days prior to the date of the hearing. If the student is permitted to be represented by an attorney, the Student Discipline Officer may request legal assistance. The hearing panel may also request legal assistance; any legal advisor provided to the panel may sit with it in an advisory capacity to provide legal counsel but shall not be a member of the panel nor vote with it.

Hearings shall be closed and confidential unless the student requests that it be open to the public.

Any such request must be made no less than five (5) days prior to the date of the hearing.

In a closed hearing, witnesses shall not be present at the hearing when not testifying, unless all parties and the panel agree to the contrary.

The District shall record the hearing either by electronic recording or video recording, and shall be the only recording made. No witness who refuses to be recorded may be permitted to give testimony. In the event the recording is by electronic recording, the hearing panel chair shall, at the beginning of the hearing, ask people present to identify themselves by name, and thereafter shall ask witnesses to identify themselves by name. In the event the hearing is held via teleconference, all parties must be visible throughout the hearing unless there are technical difficulties preventing them from doing so. The recording shall remain in the custody of the District at all times, unless released to a professional transcribing service. The student may request a copy of the recording.

All testimony shall be taken under oath; the hearing panel chair shall administer the oath. Written statements of witnesses under penalty of perjury shall not be used unless the witness is unavailable to testify. A witness who refuses to be video or electronically recorded is not considered “unavailable.” Within ten (10) days following the close of the hearing, the hearing panel shall prepare and forward to the Student Discipline Officer a written recommendation. The recommendation shall include specific factual findings regarding the allegations, and shall include specific conclusions regarding whether any specific sections of the Standards of Student Conduct were violated. The decision shall also include a specific recommendation regarding the disciplinary action to be imposed, if any. The decision shall be based only on the record of the hearing, and not on matter outside of that record. The record consists of the original accusation, the written response, if any, of the student, and the oral and written evidence produced at the hearing. The Student Discipline Officer will forward the recommendation to the President.

Students facing disciplinary action are subject to any of the following actions:

A. Written or verbal reprimand. An admonition to the student to cease and desist from conduct determined to violate the Standards of Student Conduct. Written reprimands may become part of a student's permanent record at the college. A record of the fact that a verbal reprimand has been given may become part of a student's record at the college for a period of up to one year.

B. Probation. A period of time specified for observing and evaluating a student's conduct, with or without special conditions. Probation will be imposed for a specific period of time. Violation of any conditions or Standards of Student Conduct during the period of sanction may be cause for further disciplinary action.

C. Loss of Privileges and Exclusion from Activities. Exclusion from participation in designated privileges and extracurricular activities for a specified period of time. Violation of any conditions of Standards of Student Conduct during the period of sanction may be cause for further disciplinary action.

D. Educational Sanction. Work, research projects, educational assignments, counseling, or community service projects may be assigned. Violation of any requirements of assignment or Standards of Student Conduct during the period of sanction may be cause for further disciplinary action.

E. Treatment Requirement. Require enrollment in anger management, drug and alcohol rehabilitation treatment.

F. Group Sanction. Sanctions for the misconduct of groups or organizations may include temporary or permanent revocation or denial of group registration as well as other appropriate sanctions.

G. Removal from Class. Exclusion of the student by an instructor for the day of the removal and the next class meeting. Instructor must immediately report the removal to the appropriate Dean and/or Vice President (or designee).

H. Exclusion from areas of the College. Exclusion of a student from specified areas of the campus. Violation of the conditions of exclusion or Standards of Student Conduct during the period of exclusion may be cause for further disciplinary action.

I. Withdrawal of Consent to Remain on Campus. Withdrawal of consent by the Campus Police or the Student Discipline Officer for any person to remain on campus in accordance with California Penal Code 626.4/626.6 where the Campus Police has reasonable cause to believe that such person has willfully disrupted the orderly operation of the campus. Any person as to whom consent to remain on campus has been withdrawn who knowingly reenters the campus during the period in which consent has been withdrawn, except to come for a meeting or hearing, is subject to arrest.

J. Individualized Assessment. This assessment will be conducted by an appropriately trained professional to determine whether there is a high probability that a student poses a direct threat to the health and safety of the campus community and/or specific individual(s) affiliated with the campus.

K. Short-term Suspension. Exclusion of the student by the President (or designee) for good cause from one or more classes for a period of up to ten consecutive days of instruction.

L. Long-term Suspension. Exclusion of the student by the President (or designee) for good cause from one or more classes for the remainder of the school term or school year, or from all classes and activities of the college and District for one or more terms.

M. Expulsion. Permanent exclusion of the student by the Board of Trustees from attending all colleges in the District.

President’s Decision.

Suspension. Within ten (10) days following receipt of the hearing panel's recommended decision, the President shall render a written decision. The President may accept, modify or reject the findings, decisions and recommendations of the hearing panel. If the President modifies or rejects the hearing panel's decision, the President shall review the record of the hearing, and shall prepare a new written decision that contains specific factual findings and conclusions. Written notice of the President’s decision shall include the right of the student to request an appeal of the decision within thirty (30) days of the date of the decision letter. The President (or designee) will review the record of the hearing, the appeal and any additional information provided by the student, and render a decision on the appeal within ten (10) days. The decision of the President shall be final. The President shall notify the Chancellor of the District of the decision to suspend a student.

1) Student must submit their appeal 30 days of the date of the decision letter.

2) Student can send their appeal by email, mail, or drop off to the President's Office (appeal must be received within the 30 days).

3) Student must provide a Rational statement and relevant information.

Expulsion. Within ten (10) days following receipt of the hearing panel's recommended decision, the President shall render a written recommended decision to the Board of Trustees. The President may accept, modify or reject the findings, decisions and recommendations of the hearing panel. If the President modifies or rejects the hearing panel's decision, they shall review the record of the hearing, and shall prepare a new written decision that contains specific factual findings and conclusions. The President’s recommendation shall be forwarded to the Board of Trustees. Written notice of the final decision shall be provided to the student. The notice will include the right of the student to request a formal hearing before expulsion is imposed, and a copy of AP 5520 Student Discipline Procedures describing the procedures for a hearing.

Board of Trustee's Decision. Once received, the President’s recommendation will be placed on the agenda of the next regularly scheduled Board meeting. The Board of Trustees shall determine whether to expel a student for cause following hearing before the Board. The Board shall consider an expulsion recommendation in closed session, unless the student has requested that the matter be considered in a public meeting in accordance with these procedures. (Education Code Section 72122)

The student shall be notified in writing, by registered or certified mail or by personal service, at least three (3) days prior to the meeting, of the date, time, and place of the Board's meeting.

The student may, within forty-eight (48) hours after receipt of the notice, request that the hearing be held as a public meeting.

Even if a student has requested that the Board consider an expulsion recommendation in a public meeting, the Board will hold any discussion that might be in conflict with the right to privacy of any student other than the student requesting the public meeting in closed session. The Board may accept, modify or reject the findings, decisions and recommendations of the President and/or the hearing panel. If the Board modifies or rejects the decision, the Board shall review the record of the hearing, and shall prepare a new written decision that contains specific factual findings and conclusions. The decision of the Board shall be final. The final action of the Board on the expulsion shall be taken at a public meeting, and the result of the action shall be a public record of the District.

Immediate Summary Suspension (Education Code Section 66017). The President may order immediate interim suspension pending a hearing of a student where he/she/they concludes that immediate suspension is required to protect lives or property and to ensure the maintenance of order, provided that a reasonable opportunity be afforded the suspended person for a hearing within 10 days.

Removal from Class (Education Code Section 76032). Any instructor may order a student removed from his/her/their class for the day of the removal and the next class meeting. The instructor shall immediately report the removal to the Division Dean/Vice President and the Student Discipline Officer. The division dean shall arrange for a conference between the student and the instructor regarding the removal. If the instructor or the student requests, the division dean shall attend the conference. The student shall not be returned to the class during the period of the removal without the concurrence of the instructor. Nothing herein will prevent the Student Discipline Officer from recommending further disciplinary procedures in accordance with these procedures based on the facts that led to the removal.

Withdrawal of Consent to Remain on Campus. The Student Discipline Officer may notify any person for whom there is a reasonable belief that the person has willfully disrupted the orderly operation of the campus that consent to remain on campus has been withdrawn. If the person is on campus at the time, he or she must promptly leave or be escorted off campus. If the Student Discipline Officer withdraws consent, a written report must be promptly made to the President and the Campus Police.

The person from whom consent has been withdrawn may submit a written request for a hearing on the withdrawal within the period of the withdrawal. The request shall be granted not later than seven (7) days from the date of receipt of the request. The hearing will be conducted in accordance with the provisions of this procedure relating to interim suspensions.

In no case shall consent be withdrawn for longer than ten (10) days from the date upon which consent was initially withdrawn.

Any person as to whom consent to remain on campus has been withdrawn who knowingly reenters the campus during the period in which consent has been withdrawn, except to come for a meeting or hearing, is subject to arrest. (Penal Code Section 626.4)

See Board Policy 5500 Student Rights and Responsibilities

See Administrative Procedure 5510 Standards of Student Conduct

Effective 1/20/06

Revised and reviewed by Chancellor’s Advisory Council 11/3/06

Revised 2/23/24

The purpose of this procedure is to provide a prompt and equitable means of resolving student complaints and grievances for students who reasonably believe a college decision or action has negatively affected their status, rights, or privileges as a student. This procedure is for student complaints and grievances only. Faculty and staff with complaints regarding students should refer to Administrative Procedure 5500 (Standards of Student Conduct) and 5520 (Student Discipline Procedures) The procedures should be used for the following complaints:

1. Course grades, to the extent permitted by Education Code Section 76224(a), which provides: “When grades are given for any course of instruction taught in a community college District, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student's grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetence, shall be final.”

2. Act or threat of intimidation or harassment. These procedures do not apply to sexual harassment or illegal discrimination. Sexual harassment or complaints on the basis of race, color, national or ethnic origin, age, gender, sexual orientation, marital status, or physical or mental disability should be directed to the following contacts:

• Foothill College: Dean of Student Affairs and Activities or Dean of Enrollment Services
• De Anza College: Dean of Student Development and EOPS/CARE (illegal discrimination only)
• Dean of Counseling and Disability Support Programs and Services (sexual harassment only)
• District Office: Foothill-De Anza Vice Chancellor, Human Resources & Equal Opportunity

3. Imposition of punishment without allowing students to exercise their right to a fair conduct hearing.

4. The exercise of rights of free expression protected by state and federal constitutions and Education Code Section 76120.

This procedure does not apply to:

1. Student disciplinary actions, which are covered under separate Board policies and Administrative Procedures (See Administrative Procedure 5520, Student Discipline Procedures).

2. Parking citations; to contest a parking citation, a Foothill-De Anza Community College District Parking Citation Administrative review request form must be submitted with the Foothill-De Anza Police Department in person or online at police.fhda.edu.

3. Traffic citations (i.e. “tickets”); complaints about citations must be directed to the Santa Clara County Courthouse.

4. Sexual harassment. Complaints of sexual harassment should be directed to the following contacts:

• Foothill College: Dean of Student Affairs and Activities or Dean of Enrollment Services
• De Anza College: Dean of Student Development and EOPS/CARE
• District Office: Foothill-De Anza Vice Chancellor, Human Resources & Equal Opportunity

5. Illegal discrimination. Complaints of discrimination on the basis of race, color, national or ethnic origin, age, gender, sexual orientation, marital status, or physical or mental disability filed against an employee of the District should be directed to the following contacts:

• Foothill College: Dean of Student Affairs and Activities or Dean of Enrollment Services
• De Anza College: Dean of Student Development and EOPS/CARE
• District Office: Foothill-De Anza Vice Chancellor, Human Resources & Equal Opportunity

6. Residence Determination. Student should contact the Dean of Enrollment Services at De Anza College or Foothill College.

7. Dismissal from College for Academic Reasons. Student should consult a student services academic counselor.

8. Prerequisite clearance or challenges for meeting course enrollment requirements.

9. Resolution of issues previously addressed by another grievance and/or appeal process.

II. DEFINITIONS:

Grievant. A student alleging that a college decision or action has adversely affected their status, rights or privileges as a student, or alleges that another student has violated the student’s rights.

Party. The student, employee, or any person or side involved in the student complaint or grievance. “Party” shall not include the Grievance Hearing Committee or the College Grievance Officer.

President. The college president or a designated representative of the college president.

Student. A currently enrolled student, a person who has filed an application for admission to the college, or a former student. A complaint or grievance by an applicant shall be limited to a complaint regarding denial of admission.

Respondent. Any person claimed by a student submitting the complaint to be responsible for the reported actions.

Workday. A workday shall mean days during which the District is in session and regular classes are held, excluding Saturdays, Sundays, and holidays. All time deadlines shall be measured by workday, unless otherwise specified as calendar days.

Sanction. A penalty or punishment for disobeying a law or rule.

California Education Code. A collection of all the laws directly related to California public schools. Local school boards and county offices of education are responsible for complying with these provisions.

Administrative Procedure. Administrative procedures implement policies and are approved through the district's participatory governance process. The Chancellor is charged with recommending changes to policy as well as developing and implementing administrative procedures.

Due Process. The right to due process is grounded in the Fifth Amendment to the U.S. Constitution and ensures that, during disciplinary proceedings, individuals or parties at public colleges and universities are presented with a notice of the charges and evidence against them and an opportunity to respond to the charges through a fair hearing where the individual or party being charged with alleged misconduct may also present their evidence in the case.

Harassment. Offensive, belittling, threatening, or otherwise unwelcomed behavior directed at another person.

Intimidation. The act or process of attempting to force or deter an action by inducing fear.

Unlawful Discrimination. Unlawful Discrimination is harassment or discrimination based on ethnic group identification, race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or gender, age, sexual orientation, or any other legally protected status, or harassment based on the perception that a person has one or more of these statuses or associates with a person or persons perceived as having one or more of these statuses.

Rebuttal Evidence. Evidence presented by either party of the grievance that disproves or calls into question the statements, evidence or arguments of the opposing party.

Preponderance of the Evidence. Under the preponderance standard, the burden of proof is met when the party with the grievance or complaint provides enough evidence to convince the Hearing Board that there is a greater than 50%chance that their allegations against the responding party are true.

Witness. Any individual who has first-hand knowledge and/or is an eyewitness to the incident(s), circumstances or situation(s) which lead to the grievance and can provide specific and factual information during a grievance hearing.

III. INFORMAL RESOLUTION OF GRIEVANCES:

Any student with a complaint or a grievance on the grounds listed above, must attempt to resolve the matter informally before requesting a formal grievance hearing (see time limits below). The college president has appointed a Grievance Officer to assist students in this process, which should begin with informal meetings and discussion between the student and the employee(s) with whom the student has a dispute. The responding party and their direct supervisor shall receive notification from the Grievance Officer within three (3) work days after the student submits the Informal Grievance or Complaint Form. This may require the involvement of the employee's immediate supervisor, and ultimately the vice president overseeing that campus area.

Informal meetings and discussion between persons directly involved in a grievance are essential and should be encouraged at all stages. An equitable solution should be attempted before those directly involved in the case make public statements or take positions that might exacerbate the dispute and make a solution more difficult. Such informal discussion should only be used for the purpose of settling and not to build a case for or against any of the parties directly or indirectly involved.

If the student wishes the complaint or grievance to become official, they must submit a "Formal Grievance Hearing Request Form." It must be filed within thirty (30) work days from the date the Informal Grievance or Complaint Form was submitted to the Grievance Officer. Within five (5) work days following receipt of the "Informal Grievance or Complaint Form," the Grievance Officer shall advise the student of their rights and responsibilities under these procedures, and assist the student as needed, in the final preparation of the Formal Grievance Hearing Request Form, if necessary.

If at the end of ten (10) work days following the student's first meeting with the Grievance Officer, there is no informal resolution of the complaint which is satisfactory to the student, the student shall have the right to request a grievance hearing.

Steps in the Informal Process Involving College Employees:

Step 1: The student will submit an Informal Grievance or Complaint Form to notify the college’s Grievance Officer of the actions or incident involving a college employee that negatively affected the student on the grounds listed above. The student must submit the Informal Grievance or Complaint Form to the college Grievance Officer no later than the last day of finals week of the following quarter from the initial date the grievable action took place or from the initial date the student became aware of the grievable action. If the incident happens during the summer quarter, the student would have until the last day of finals week of the following fall quarter to submit their Informal Grievance or Complaint Form.

Step 2: The student shall communicate with the faculty member, administrator or classified staff person that allegedly took actions that negatively affected the student in order to resolve the dispute informally.

Step 3: If the dispute is unresolved after Step 2, the student shall communicate with the faculty member’s division dean, or the supervisor of the administrator or classified person.

Step 4: If the dispute is unresolved after Step 3, the student shall communicate with the vice president of that dean’s or supervisor’s division.

Step 5: Within the thirty (30) workday limit as outlined above, if the student does not feel that the matter can be resolved after completing Steps 2-4 an official Formal Grievance Hearing Request From may be filed with the Grievance Officer. The Grievance Officer will advise the student of their rights and assist the student, if necessary, in the final preparation of the Formal Grievance Hearing Request form.

If the complaint involves a grievance against another student, the grievant shall confer directly with the Grievance Officer, who will advise the grievant of their rights and assist the grievant in preparing a Statement of Grievance form.

IV. FORMAL GRIEVANCE PROCESS:

A. Grievance Hearing Committee.

The President or their Designee shall at the beginning of each quarter, including any summer session, establish a standing panel of members of the college community, including faculty members, classified staff, students and administrators, from which one or more Grievance Hearing Committees may be appointed. The panel will be established with the advice and assistance of the Academic Senate, Classified Senate and Student Senate who shall submit names to the appropriate administrator or their designee for inclusion on the panel. A Grievance Hearing Committee shall include three (3) members from the panel described above. The Administrator on the hearing panel shall serve as Chair.

No person shall serve as a member of a Grievance Hearing Committee if that person has been personally involved in any matter giving rise to the grievance, has made any statement on the matters at issue, or could otherwise not act in a neutral manner.

The Grievance Officer shall sit with the Grievance Hearing Committee but shall not serve as a member nor vote. The Grievance Officer shall coordinate all scheduling of hearings, shall serve to assist all parties and the Hearing Committee to facilitate a full, fair and efficient resolution of the grievance, and shall avoid an adversary role.

B. Formal Request for Grievance Hearing.

As stated in the timeline outlined above, if a student does not reach a resolution during the informal process, a student can submit the Formal Grievance Hearing Request Form within thirty (30) work days after submitting the Informal Grievance or Complaint Form.

Within ten (10) work days following receipt of the Request for Grievance Hearing, the Grievance Officer shall convene a Grievance Hearing Committee as described above, and the Grievance Hearing Committee shall meet in private and without the parties present to determine on the basis of the Formal Grievance Hearing Request Form whether it presents sufficient grounds for a hearing.

The determination that the Formal Grievance Hearing Request Form presents sufficient grounds for a hearing shall be made if the following are found to be true:

1. The hearing request contains allegations which, if true, would constitute a grievance under these procedures;

2. The grievant is a student as defined in these procedures, which include applicants and former students;

3. The grievant is personally and directly affected by the alleged grievance;

4. The grievance was filed in a timely manner;

5. The grievance is clearly not frivolous, clearly not without foundation, or clearly not filed for purposes of harassing the responding party.

6. The grievant is filing a grievance about an issue that is under the purview of the Grievance Hearing Board and is not governed by another resolution process.

If the grievance hearing request does not meet each of the requirements, the Hearing Committee Chair shall notify the student in writing of the rejection of the Request for a Grievance Hearing, together with the specific reasons for the rejection and the procedures for appeal. This notice will be provided within seven (7) work days of the date the decision is made by the Grievance Hearing Committee.

If the Request for Grievance Hearing satisfies each of the requirements, the College Grievance Officer shall schedule a grievance hearing. The hearing will begin within thirty (30) calendar days following the decision to grant a Grievance Hearing. All parties to the grievance shall be given not less than seven (7) work days' notice of the date, time and place of the hearing.

If either party is unable to attend the hearing in person, alternative means for attending may be available, including videoconferencing, telephone, or by submitting written documentation. If the respondent is unable or unwilling to attend the scheduled hearing date, and it is not possible to reschedule the hearing due to time sensitive matters, the hearing will be held in absentia.

If it is not possible to postpone the hearing until the following quarter due to time sensitive issues, and the respondent is still unable to attend/participate, or is unwilling to be scheduled for a hearing date within a reasonable amount of time, the hearing will be held in absentia.

C. Hearing Procedure.

The Grievance Hearing Committee Chair is responsible for making sure that Administrative Procedures are followed and for maintaining decorum at the hearing.

The members of the Grievance Hearing Committee shall be provided with a copy of the grievance and any written response provided by the respondent before the hearing begins.

Each party to the grievance may call witnesses and introduce oral and written testimony relevant to the issues of the matter.

Formal rules of evidence shall not apply. Any relevant evidence shall be admitted.

Unless the Grievance Hearing Committee determines to proceed otherwise, each party to the grievance shall be permitted to make an opening statement. Thereafter, the grievant or grievants shall make the first presentation, followed by the respondent or respondents. The grievant(s) may present rebuttal evidence after the respondent(s)' evidence. The burden shall be on the grievant or grievants to prove by substantial evidence that the facts alleged are true and that a grievance has been established as specified above.