Credit Card Policy

System credit cards may be issued to system employees at the director’s discretion.

System credit cards may be used to pay for employee expenses related to attendance at conferences or meetings, travel, lodging, meals, and other approved expenses.

Employees are responsible for the safekeeping and conscientious use of system credit cards in accordance with this policy.

Upon termination of employment by PLLS, employees are required to immediately surrender any PLLS-issued credit cards.

Receipts for all purchases made using a PLLS-issued credit card are required and must be given to the business manager.

Expenses for a spouse or travel companion that will not be reimbursed by the library system may not be charged on a library system credit card.

A library system credit card should not be used to charge gasoline or other personal vehicle expenses as they are included in the reimbursement for auto mileage driven.

System credit cards may be used to purchase professional reference books that are needed in the performance of duties. Such purchases must be pre-approved by the Director.

Credit limits on PLLS-issued credit cards are set for each individual and are based on the employee's level of responsibility and purchase needs.

Employees shall be required to reimburse the library system for credit card charges without proper receipts or authorization.

Presented: 4/24/2023

Adopted: 4/24/2023

Revised: 2/1/2026