Ch 6 Admin Procedures - Business and Fiscal Affairs

Ch 6: Administrative Procedures

AP 6100 Delegation of Authority

California Education Code, Section 81644

California Education Code, Section 81655

California Education Code, Section 81656

California Education Code, Section 70902(d)

California Public Contract Code, Section 20651

California Public Contract Code, Section 20658

California Public Contract Code, Section 20659

Adopted: 10/13/2009Last revised: 09/13/2022Last reviewed: 09/13/2022

AP 6150 Designation of Authorized Signatures

California Education Code, Section 85232

California Education Code, Section 85233

Adopted: 10/13/2009Last revised: 09/02/2022Last reviewed: 09/13/2022

AP 6200 Budget Preparation

California Education Code Section 70902, Subdivision (b)(5)

California Code of Regulations, Title 5, Section 58300 et seq.

ACCJC Accreditation Standard 3

Adopted: 10/13/2009Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6250 Budget Management

California Code of Regulations, Title 5, Section 58305

California Code of Regulations, Title 5, Section 58307

California Code of Regulations, Title 5, Section 58308

Adopted: 10/13/2009Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6300 Fiscal Management

California Education Code, Section 84040(c)

California Code of Regulations, Title 5, Section 58311

ACCJC Accreditation Standard 3

2 Code of Federal Regulations Part 200.302 subdivision (b)(6)-(7)

2 Code of Federal Regulations Part 200.305

2 Code of Federal Regulations Parts 200.400 et seq.

Adopted: 10/13/2009Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6302 Cash Management

VCCCD procedure

Adopted: 06/18/2013Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6305 Reserves

Budget and Accounting Manual, Chapter 5; Appendix A

Adopted: 02/14/2023

AP 6307 Debt Issuance and Management

California Code of Regulations, Title 4, Sections 6000 et seq.

California Government Code, Section 8855

Adopted: 09/10/2019

AP 6320 Investments

California Government Code, Sections 53600 et. seq.

Adopted: 10/09/2007Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6325 Payroll

California Education Code, Section 70902

Adopted: 06/18/2013Last revised: 02/14/2023Last reviewed: 02/14/2023

AP 6330 Purchasing

California Public Contract Code Section, 20650

California Public Contract Code, Section 20651

California Education Code, Section 81656

Adopted: 10/13/2009Last revised: 01/16/2024Last reviewed: 01/16/2024

AP 6331 Procurement Cards

VCCCD procedure

Adopted: 11/03/2009Last revised: 01/16/2024Last reviewed: 01/16/2024

AP 6336 Travel

VCCCD procedure

Adopted: 11/03/2009Last revised: 01/16/2024Last reviewed: 01/16/2024

AP 6337 Mileage Reimbursement

VCCCD procedure

Adopted: 11/03/2009Last revised: 01/16/2024Last reviewed: 01/16/2024

AP 6338 Business Meals and Light Refreshments

VCCCD procedure

Adopted: 09/09/2014Last revised: 01/16/2024Last reviewed: 01/16/2024

AP 6340 Bids and Contracts

California Education Code, Sections 81641 et seq.

California Public Contract Code, Section 2600

California Public Contract Code, Section 2600.5

California Public Contract Code, Section 20103.7

California Public Contract Code, Section 20112

California Public Contract Code, Sections 20650 et seq.

California Public Contract Code, Sections 22000 et seq.

California Labor Code, Section 1770 et seq.

California Government Code, Section 53060

2 Code of Federal Regulations Part 200.318

California Code of Regulations, Title 5, Sections 59130 et seq.

Adopted: 10/13/2009Last revised: 04/14/2015Last reviewed: 04/14/2015

AP 6350 Contracts - Construction

Public Contract Code, Section 22000 et seq.

California Education Code, Section 81800

Public Contract Code, Sections 20650 et seq.

Adopted: 06/18/2013

AP 6365 Contracts - Accessibility of Information Technology

California Government Code, Section 7405

Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. Section 794d)

36 Code of Federal Regulations Sections 1194.1 et seq.

California Government Code, Section 11135

Title 5 Section 59300 et seq.

Adopted: 10/13/2024Last revised: 03/12/2024Last reviewed: 03/12/2024

AP 6370 Contracts - Personal Services

California Labor Code, Sections 2775 et seq.

California Labor Code, Section 2750.3

California Public Contract Code, Section 10335.5

California Labor Code, Section 3353

California Education Code, Section 88003.1

California Government Code, Section 53060

Adopted: 06/18/2013

AP 6400 Financial Audits

California Education Code, Section 84040(b)

California Education Code, Section 84040.5

California Education Code, Section 81644

California Code of Regulations, Title 5, Section 59102

ACCJC Accreditation Standard 3

Adopted: 10/13/2009Last revised: 10/11/2022Last reviewed: 10/11/2022

AP 6450 Wireless or Cellular Telephone Use

26 U.S. Code Section 132

Vehicle Code Section 12810.3

Vehicle Code Sections 23123

Vehicle Code, Sections 23124

Adopted: 06/18/2013Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6500 Property Management

California Education Code, Section 70902

California Education Code, Section 81300 et seq.

Adopted: 10/13/2009Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6530 District Vehicles

California Public Contract Code, Section 10326.1

Title 13, California Code of Regulations, Division 1, Chapter 1

Adopted: 10/13/2009Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6535 Use of District Equipment

ACCJC Accreditation Standard 3.8

California Education Code, Section 70902

Adopted: 10/13/2009Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6550 Disposal of Property

California Education Code, Section 81450 et seq.

California Education Code, Section 70902 subdivision (b)(6)

Adopted: 10/13/2009Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6600 Capital Construction

California Education Code, Section 81820

California Education Code, Section 81005

California Code of Regulations, Title 5, Sections 57150 et seq.

Adopted: 08/14/2012Last revised: 04/11/2023Last reviewed: 04/11/2023

AP 6620 Naming Buildings

VCCCD Procedure

Adopted: 10/09/2007Last revised: 03/14/2023Last reviewed: 03/14/2023

AP 6700 Civic Center and Other Facilities Use

California Education Code, Section 82537

California Education Code, Section 82542

California Public Resources Code, Section 42648.3

California Code of Regulations, Title 5, Sections 59601 et seq.

Clark v. Community For Creative Non–Violence (1984) 468 U.S. 288, 104 S.Ct. 3065, 82 L.Ed.2d 221

Adopted: 11/03/2009Last revised: 11/11/2014Last reviewed: 11/11/2014

AP 6740 Citizens Oversight Committee

California Education Code, Section 15278

California Education Code, Section 15280

California Education Code, Section 15282

Adopted: 08/14/2012

AP 6750 Parking

California Education Code, Section 76360

California Vehicle Code, Section 21113

California Vehicle Code, Section 40220

Adopted: 10/13/2009Last revised: 05/08/2012Last reviewed: 05/08/2012

AP 6800 Safety

California Occupational Safety and Health Administration (Cal/OSHA);

California Labor Code, Sections 6300 et seq.

Title 8, Section 3203

Code of Civil Procedure, Section 527.8

California Penal Code, Section 273.6

Adopted: 08/14/2012Last revised: 06/18/2013Last reviewed: 06/18/2013

AP 6850 Hazardous Materials

29 U.S. Code Section 651

Title 8 Section 340.2

Title 8 Section 340.1

Title 8 Section 340

Adopted: 06/18/2013

AP 6900 Bookstore

California Education Code, Section 81676

Adopted: 05/14/2013