Flint Hills Technical College

INFORMATION REGARDING BOARD AGENDA ITEM

TO:	Board of Trustees
DATE:	12/19/2024
PREPARED & SUBMITTED BY:	Dr. Caron Daugherty and Nancy Thompson
SUBJECT:	Maintenance Building RFP

EXECUTIVE SUMMARY:
Ben Moore facilitated a pre-bid meeting with contractors and vendors Thursday, December 5. The bids opened at 1 p.m. December 16th. Nancy Thompson posted the bids publicly through College channels; Ben Moore posted the bids through the public contractor system.

RECAP:
In October, the College presented to the Board bids for the building of a maintenance building. The original RFP and bid process in 2023 did not include professional, mechanical and civil engineering specifications, nor did it include parking lot or storm-water retention requirements. In several meetings with Ben Moore since the October Board meeting, which included additional meetings with City and civic engineers, Moore revised the renderings. The Board rejected the bids at the November meeting. The College has budgeted at this time $700,000 for the facility. Of that amount, Lyon County provided $100,000 in appropriations toward the maintenance facility. Dr. Daugherty and Nancy Thompson reviewed budgeted Deferred Maintenance funds and Facility/Grounds Improvement funds, from where nominal dollars could be applied depending on the outcomes of this rebid process.

RECOMMENDATION: Motion to approve the selected bid as presented.

Special Vote Meeting -12/19/2024

Meeting Information